Probationary employees status Change in custodial hours require 20 days notice Start identifying replacements for anticipated openings (FM 7066) Approval of Time & Effort Single Cost Report Teacher Preference Form, Supplemented positions, Department/Grade level Chair No releasing to district positions close to opening of school

You will purchase what you are allocated Make sure job codes match what is being taught Coding of students and course codes used in scheduling will effect FTE generated by the school

Build on what you are allocated and the personnel that are tied to those allocations If you have a large increase or decrease of enrollment in summer communicate with Region ASAP Spanish in 2nd Grade! Class Size is alive and well

Conduct mini-property reviews prior to EOY Bids needed for next year Yearbook and photo company Timely request to use lowest bidder Fee memo for next year

Review AAAA and SAP Authorization Reports – PDF are searchable – Only AAAA is Principal Payroll Approver vs Inputter – Only one with both is Principal Hourly CIS and time spent with home visits

Trips with payments require good spreadsheet documentation Before/After Care Programs: “The fees generated by the program during the audit period were not sufficient to cover hourly payroll and other related expenditures of the program, which we considered excessive”

WB #19070 – Presidential Preference Primary Election Reimbursement WB # – Qualified Public Depositories WB # – Election of Teachers to serve on Interview Committee for Admin WB # – Free Clinical Supervision Course WB # – Payroll Processing Schedule for

WB #19237 – Data Security and Systems Access Authorization Compliance WB #19229 – TITLE 1 ONLY … End of the Year Procedures Regarding Title 1 Financial Transactions IMPORTANT DUE DATES!

Dr. Jacques Bentolila, Administrative Director (305) ext – Office (305) – Private Line (305) – Fax (786) – Cell Raquel Diaz, District Administrative Assistant (305) ext. 5047

Ms. Ana Ramos-Gonzales, Budget Coordinator (305) – Office Mr. Jesus Larranaga, Instr. Staffing Officer (305) – Office Mr. Henry Tablada, Non-Instr. Staffing Officer (305) – Office

General Reminders – Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.) – me with a general message “Please call me in reference to personnel matter” PIM – Contact me prior to submitting a PIM to discuss Attendance – Continue to be diligent in the monitoring of attendance of employees – Absence from Worksite Directives carryover to next year

Suspensions – No Suspensions! Call Dr. Cruse-Sanchez – Student Success Centers See Weekly Briefing #18052 – Procedures for Student Success Centers See Region sent on May 5 th titled: Revised Procedures for Referral to the Student Success Center (SSC) – Outlines required documents and subject line of that must now be included – Documents must be scanned and ed to me from the Principal only WB #19285 – Student Success Center: Additional Location – Ronald A. Silver Youth Enrichment Services (YES) Center, N.E. 19th Avenue, North Miami Beach

Pathways Procedures – See Revised WB #18281 – Pathways program Level IV-V behavior. Students received a 10-day outdoor will be assigned to one of the Pathways locations Students in 6 th - 12 th Form is needed and parent permission (FM-7603, Rev 08-15); Contact me if parent refuses to sign Locations include: Jan Mann Opportunity School or Miami MacArthur South (see e-Folder)

Retentions and the Rtl Process The District (Section ) delineates specific guidelines that must be implemented prior to retaining a student. They are as follows: – INTENSIVE INTERVENTIONS (Tier II/Tier III) must be provided for students to ameliorate the academic deficiency, as determined by state/district assessments, and other selected indicators – CONDUCT A PARENT CONFERENCE (P-1) Possible Retention – CONFERENCE – TEACHER/STUDENT (CA) – CONFERENCE – PRINCIPAL/TEACHER (A-9)

Retentions and the RtI Process cont’d – INDIVIDUAL COUNSELING (I-4) – DEVELOPMENTAL GROUP COUNSELING (D-3) – SST/CST RETENTION MEETING – It is crucial that these steps be taken for any student being considered for possible Retention least restrictive environment based upon their needs

WB #18988 – Information Florida Department of Education (FDOE) Annual Exceptional Student Education (ESE) Parent Survey. Due May 31st WB #19132 – Information Regarding Retention of Records for Location 3518 – John McKay Scholarship Program WB #19250 – Requirements for the Deferral of the High School Diploma For Students with Disabilities. Due May 13th

WB #19265 – Math, Arts, Science Achievement (MASA) Summer Camp 2016 for Gifted Grades K-8. Due May 15th WB #17269– School Health Services Satisfaction “Parent Survey” – Sent to selected principals to provide a copy of the survey with return envelopes to parents – Survey must be returned by May 29th WB #19275 – Leader-2-Leader Professional Development Program Course Offerings for May 2016

WB #19276 – Professional Development on the Administrator’s Guide to Intervention WB #17287 – Values Matter Monthly Infusion for May

Elementary Regional Competition will be held on May 11, 2016 at Miami Springs Middle School. Registration begins at 8:00 a.m. Secondary Competition will be held on May 12, 2016 at Miami Dade College, North Campus, Building Registration begins at 8:00 a.m. Final Competition will be held on May 26, 2016 at Miami Dade College, North Campus, Lehman/Theatre - Building 500. Registration begins at 8:00 a.m. If you have any questions or concerns, please contact Ms. Tina Hankerson at or Ms. Daphne Walker.

Dr. Janice Cruse-Sanchez, Administrative Director (305) ext – Office (305) – Private Line (305) – Fax (786) Cell Rosa Lewis, Administrative Secretary (305) ext. 5046

Ms. Maria G. Zabala, District Director Office of Professional Standards (305) – Office Theresa Vazquez, District Administrative Assistant (305) ext. 5048

Initiates after the Support Dialogue process has been completed Initiated when a professional’s performance is unsatisfactory in one or more standards Applies to all Annual Contract and Professional Service Contract teachers

Observation of Standards Forms – AC/PSC (OSF)* IP in box should indicate Yes Specific unsatisfactory standards are identified 1.Assessor must contact the Region Office and Office of Professional Standards (OPS) 2.Conference for the Record (CFR) – Notification and Summary 3.CFR Summary and IP initiation must be completed with signatures within ten (10) calendar days

4.The 90-Calendar Day Probation Period begins the day after the IP is signed 5.Process includes two (2) additional observations and one (1) confirmatory observation 6.If the professional does not remediate, the professional may not be recommended for continued employment

If the IP cannot be completed before the end of the school year, it is continued to the next year The summative evaluation is withheld until the process is completed The status is documented on the IP A transfer does not extend the period of the IP

Tuesday, July 5 th – Monday, August 1 st Service Offerings – Regular Program – ESY (At Open Summer Sites) Elementary & K-8 Centers – Full-time APs K-8 Centers & Middle Schools – Hourly APs 2 Teacher Professional Development Days – Wednesday, June 29 th & Thursday, June 30 th – Elementary Grades – 1 full day PD & 1 full day of work in the classroom – Middle Grades – ½ day PD & ½ day of work in the classroom Work Time for Teachers Elem/K-8 8:15-3:20 K-8 (6, 7, 8)8:15-11:45 Middle9:00-12:30

Summer School Hiring Eligibility Worksheet Summer School Lockouts – Only teachers on the list maybe hired (no write ins) – School staff must sign the worksheet to indicate their interest in summer employment – No waivers for expired certificates will be granted for the 2016 Summer School session

Summer Services Student Registration – Begins Tuesday, May 31st to be completed by Thursday, June 9th (at the home school) – Eligible students may register at open summer sites on Monday, June 13th – Wednesday, July 6th Student Eligibility and Ratios – Elementary – 1:18 Retained 3rd Graders & Rising 3rd Graders (SAT 1st & 2nd Quartile) – Middle – 1:25 8th Graders (Course Credit Recovery of one subject area) 7th Graders (Based on space availability) 6th Graders (Students who failed World History)

E-Learning Toolbox – Access to applications 24/7 – Tablets will not be checked out to 5 th Graders Administrative Coverage/Summer Vacations Clerical & Custodial Coverage/Support – To include supplies and personnel

WB #19166 – K-12 District’s Summer Reading Guidelines, Reading Lists and Suggested Activities for K-12 Students WB #19265 – MASA Summer Camp 2016 for Gifted Grades K-8 WB #19268 – Administration of Spanish Language Arts Post-test for EFL and BISO Schools

Ms. Lourdes P. Gimenez, Administrative Director (305) ext. 5056– Office (305) – Private Line (305) – Fax (305) – Cell Theresa Vazquez, District Administrative Assistant (305) ext. 5048

Ms. Carmen G. Gutierrez, District Director Office of Professional Standards (305) – Office Theresa Vazquez, District Administrative Assistant (305) ext. 5048

Monthly progress monitoring of school sites graduation and acceleration rates must be completed by the Principal on a monthly online survey The third i-Ready Diagnostic Assessment testing window has been scheduled from Monday, May 2, 2016 to Friday, June 3, 2016.

New Reading policy changes provides information for schools to assist in appropriately scheduling students in secondary reading classes for the school year. Testing/Assessments – Maintain an atmosphere conducive to testing (FSA, EOC, NGSSS) – Continue monitoring attendance – Ensure all make-up have been completed and reached a minimum of 95% of students tested

WB #19144 – High School Diploma Designations deadline May 6, 2016 WB #19165 –Technical Assistant for Identification, Placement, and Scheduling of Students in Grades 5-12 Reading Classes deadline May 27, 2016 WB #19248 – ITS – School Accountability PPT and Learning Gains Methodology WB #19272 – Race to the Top – District (RTT-D) iPrep Math Course Codes

Ms. Amelia Leth, Administrative Director (305) ext. 5059– Office (305) – Private Line (305) – Fax (786) Cell Ana Perez, District Administrative Assistant (305) ext. 5061

Maintenance/Capital Improvements Maintenance meeting was conducted on April 28, Please review and provide feedback if there are any discrepancies. Failed Sanitation Audits – Please ensure that I receive a copy of the audit. Also, corrective actions need to begin immediately. Please ensure that your ZM is assisting/helping resolve the minor issues that are within the scope of his work. Summer Cleaning Plans due June 13, 2016.

Emergency Evacuation/Lockdown Drills All schools should have conducted drill #10 Lockdown Drills Code Yellow/Code Red SCRUB Report Principals it is imperative that you follow through and resolve ASAP Transfers/Region Renewal/Revocation- As a reminder, it is imperative to document ALL interaction with students or parents Please meet with parents on All Revocations

Graduation Rehearsal – At least two are require (Inspect what you expect) COMPSTAT Top 10 False Alarm - Please follow up with the Alarm Desk to get report on alarm activities Saturday Schools/Athletic Events Always call the Alarm Desk (305) prior to entering and exiting your building on weekends Free & Reduced Lunch – Participation – Salad must be offered daily

WB #19092 – School-Site Uniform Action Plan due May 9, 2016 WB #18931 – Emergency Evacuation Drill

Mr. Michael Lewis, Administrative Director (305) ext – Office (305) , Private Line (786) – Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers (305) ext Ana Perez, District Administrative Assistant (305) ext. 5061

VPK GOLD (AP3) administration deadline May 16 th

End of Year Celebration – June 16 at MAST Biscayne Save-the-Date forthcoming

WB# – Cultural Passport WB# – Haitian Heritage Month WB# – Holocaust Remembrance Days WB# – Title III Field Trip – “Journey Through the Arts” WB# – MASA Summer Camp 2016 for Gifted Grades K- 8 WB# – “Music Under the Stars – Bon Apetit Miami” WB# – Miami Dolphins Dade partner Programs

Ms. Anamarie Moreiras, Administrative Director (305) ext – Office (305) – Fax (786) – Cell Theresa Vazquez, District Administrative Assistant (305) ext. 5048