MIS Project Management Instructor: Sihem Smida Project Man agent 3Future Managers1

2 Overview Fundamentals of Project Management Project Management Context Integration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management

Module 1: Fundamentals of project management Project Management 3Future Managers3

4 Objectives After completing this outcome, you will be able to: Define what project is and describe project management Understand the history of project management Discuss key elements of the project management framework Understand the systems view of project management Explain the differences among functional, matrix, and project organizational structures Explain why stakeholder management and top management commitment are critical for a project’s success

5 Project Management Defined Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements

Characteristics of project management – The project manager is the focal point for bringing together all efforts toward a single objective – Because each project requires a variety of skills and resources, the actual work might be performed by people from different functional areas or by outside contractors – The project manager is responsible for integrating people from different functional disciplines working on the project Project Management 3Future Managers6

– The project manager negotiates directly with functional managers for support – The project focuses on delivering a particular product or service at a certain time and cost and to the satisfaction of technical requirements Project Management 3Future Managers7 Characteristics of project management

The nature of the project What is a project? – A project is a temporary sequence of tasks with a distinct beginning and a definite end that is undertaken to create a unique product or service – In addition a project must have defined objectives in order to clearly indicate when the project has been completed Project Management 3Future Managers8

The characteristics of a project What do you think the main characteristics of a project are? – Involves a single definable purpose or end-item – Every project is unique – A project is a temporary activity – A project utilises skills and talents from multiple organisations and professions – The project is a risk – Process of wanting to achieve a goal – Relies on a budget – Completed by a team of people – Have time and cost constraints Project Management 3Future Managers9

10 Project Management Framework A set of processes, tools and templates, designed to be used together to manage a project through its lifecycle

How does project management benefit you? You will have goal clarity and measurement Your resources will be coordinated Your risks will be identified and managed You will increase the possibilities of time savings You will increase the possibilities of cost savings You will increase the possibilities to deliver projects successfully

Project Cycle Management (PCM) It describes management activities and decision-making procedures used during the life cycle of a project (key tasks, roles and responsibilities, key documents and decision options) Is useful in designing, implementing and monitoring a plan or a project

It clarifies: – How the project will work – What it is going to achieve – What factors relate to its success – How progress will be measured Project cycle management (PCM)

1–14 Project Life Cycle FIGURE 1.1

15 Project Life Cycle Phases

16 Stakeholder and Top Management Commitment Top management can help project managers: Secure adequate resources. Get approval for unique project needs in a timely manner. Receive cooperation from people throughout the organization. Learn how to be better leaders.

17 Project Integration Management Project Plan Development: taking the results of other planning processes and putting them into a consistent, coherent document—the project plan Project Plan Execution: carrying out the project plan Integrated Change Control: coordinating changes across the entire project

18 Integrated Change Control Integrated change control involves identifying, evaluating, and managing changes throughout the project life cycle Three main objectives of change control: – Influence the factors that create changes to ensure they are beneficial – Determine that a change has occurred – Manage actual changes when and as they occur

19 Tools and Techniques

20 Tools and Techniques

21 Tools and Techniques

22 Importance of Project Planning to the Execution Discuss the reason and importance of preparing a plan before executing it using cases specific to your area of responsibility. 10 minutes. Share with your peers.

Description of how the project is organized Management and technical processes used on the project Work to be done, schedule, and budget information Project plan execution involves managing and performing the work described in the project plan Project Man agent 3Future Managers23 Importance of Project Planning in the Execution

Continued The majority of time and money is usually spent on execution The application area of the project directly affects project execution because the products of the project are produced during execution Project Man agent 3Future Managers24

25 What makes a good project manager? Discuss the skills and characteristics needed to be a good and successful project manager. 10 minutes. Share with the rest of your peers.

Project managers need a wide variety of skills Project managers need both “hard” and “soft” skills.  Hard skills include product knowledge and knowing how to use various project management tools and techniques. Project Man agent 3Future Managers26

Project managers need a wide variety of skills  Soft skills include being able to work with various types of people Communication skills: listening, persuading Organizational skills: planning, goal-setting, analyzing Team Building skills: empathy, motivation, esprit de corps Leadership skills: set examples, be energetic, have vision (big picture), delegate, be positive Coping skills: flexibility, creativity, patience, persistence Technological skills: experience, project knowledge Project Man agent 3Future Managers27