School of Food Science & Nutrition Staff Meeting April 2014

Agenda 1.Apologies 2.Minutes of Last Meeting. 3.Matters Arising 4.HoS’s Statement including items from Senate and FMC 5.Health & Safety (MH) 6.Items from Student Education Committee (PK) 7.Items from Research & Innovation Committee (CO) 8.Items from Postgraduate Research Committee (RE) 9.Admissions and Widening Participation (CE) 10.Finance (CR) 11.HR Issues (CR) 12.Athena Swan (CO/CR) 13.AOB 14.Date of Next Meeting

3. Matters Arising Dean DSE Strategy Refresh SAX-WAX

4. HoS’s Statement Senate: – Student applications up at Leeds compared to peers (numbers and quality) – Savings in central admin – Engineering and South West Jiaotong University – University Enterprise Zone – bid to BIS made by the 3 Leeds Universities; 20000m 2 for new high-tech companies by 2020 – VC wants to increase income, not cut costs IPE Admissions Tutor Council I will be in China for 2 weeks from 11 th Apr – 24 th Apr visiting 4 Universities to discuss research and teaching links Thanks to all staff who have worked extremely hard to get through this term

5. Health & Safety (MH) No accident reports Please ensure Out of Hours register is signed and that no lone working permitted. Electronic swipe system is being monitored to ensure compliance. Fire Safety – In due course there will be a fire evacuation drill. Fire Wardens and Marshalls will receive an amended evacuation protocol before any test is conducted.

5. Health & Safety – The Lift (Food Science Building) Lift temporarily out of order. Should heavy equipment transportation be required to upper floors during this period then it should be organised using qualified removal personnel. In terms of disabled access - should there be any disabled visitors during the period whilst the lift is inoperative then they should be made aware of the fact that these facilities are unavailable. In addition, the current generic fire evacuation plan is as follows; Food Science Building Horizontal evacuation is possible on the ground floor in two directions toward three final exit doors. There is access to upper levels by the lifts, but these are not suitable for use during an evacuation! There is horizontal evacuation in two directions toward protected stairways on both the first and second floor. (On the first floor, evacuation is possible in one direction into Stead House and onto a stairway to a final exit. BUT THIS CONNECTING ROUTE HAS SEVERAL STEPS!)

6. Items from SEC (PK)

7. Items from R&I Committee (CO)

8. Items from PG Committee (RE)

9. Admissions and Widening Participation (CE)

Leeds Newcastle King’s Coventry Sheffield Hallam Northumbria Food Science and Nutrition UG International Fees v Student Registrations 2011 Fees are for 2014 entry unless marked * to represent 2013 entry 2015 Min

Leeds Heriot Watt King’s Leeds Met London Met Cardiff Met* Food Science and Nutrition PGT H/EU Fees v Student Registrations 2011 Fees are for 2014 entry unless marked * to represent 2013 entry 2015 Min

Leeds Reading Manchester Met London Met King’s Food Science and Nutrition PGT International Fees v Student Registrations 2011 Fees are for 2014 entry unless marked * to represent 2013 entry

University Open Days 2014 Friday, 20 th June Saturday, 21 st June Friday, 27 th June No doubt more dates for Sept/Oct will be announced by the University in due course

10. Finance (CR) MSc Projects - £200 each student – allocated April 2014 End of Financial Year 31 st July 2014 – ensure all invoices are received and paid by 30 th June 2014 where possible New procedure for rewarding volunteers on research projects

Finance The actual financial position of the School has been as ‘fuzzy’ this year as I can ever remember it 2013 IPE figures had to be adjusted to deal with the ‘5% surplus’ requirement Then it wasn’t a requirement Michael Goran is still included in our figures (but is out next year) Neither income or expenditure figures for this year appeared until March (whilst the targets were still unclear – see above) Catherine and I were then asked to find £40k on the spot at a meeting 2 weeks ago!

IPE – Main Calculation Changes to Last Year’s Plans 5% surplus (unrestricted funds) as a percentage of income (all funds) to be achieved by 17/18 No risk adjustments for QR and international student fee income QR from 2015/16 has been calculated from the staff submitted in REF 2014, the estimated quality profile and an estimated UoA RUR and then deflated by 20%. Reduced service savings leading to increase in schools central overhead charges.

In-Year Surplus-Deficit Plans Submitted to IPE 2014

In-Year Cumulative Reserve Plans Submitted to IPE 2014

FS&N – IPE Plan Summary

Unrestricted Surplus as % of Total Income Food Science & Nutrition3%2%4%6%7%10% Faculty Total6%2% 4%5%4%

Staff Plans – IPE 2014 Professor of Obesity/Lecturer/Post-Doc (separate business case – School + University contributions) Research Technician Lecturer in Food Biochemistry

11. HR (CR) New Staff Staff Leaving Academic Visitors On-Going Recruitment People Framework Management – Extended deadline 16 th April 2014 SRDS Annual Academic Reviews School Equality & Inclusion Forum Staff Benefits Fair – Thursday 10 th April 10am – 2pm Parkinson Court.

12. Athena SWAN (CO/CR) Silver Award – Re-submission by November 2014 School Equality & Inclusion Forum to consider School Action Plan i.e. School Post-Doctoral Forum Mentoring Flexible Working Policies Sabbatical Policy WiSET/Springboard/Action Learning Sets/Tomorrow’s Leaders Training and Development Plans Alumni Database Achievements on School Web-Site

13. AOB 14. Date of Next Meeting