EXTERNSHIP PROGRAM Spring 2013 “Experience: The Real Teacher” Jennifer Barnes, Director, Externship Program Carolyn Landry, Externship Coordinator

Foure Externship Programs: Agency and Judicial Externships Advanced Writing Clerkship (3L’s only) Washington D.C. Program Los Angeles Program – coming Fall 2013

Important dates for Externships – (except DOJ placements) Apply on Symplicity by noon on Thursday, October 11, 2012 (Some placements may become available later, but no guarantees.) Some interviews may begin week of October 15, First place offers from Carolyn will begin Thursday, November 15, 2012.

Department of Justice (DOJ) US Attorney’s Office Department of Homeland Security U.S. Citizenship and Immigration Services U.S. Immigration Court Department of Interior

DOJ-Application Deadlines Apply through Symplicity by noon on Thursday, September 27, 2012 Interviews may begin week of October 1, First place offers from Carolyn will begin after October 8, Begin security clearance immediately after accepting any offer!

DOJ-Security Clearance Security clearance is required and is very detailed. If offer selected, immediately begin security clearance, so that externship may start timely. May take 6-10 weeks for clearance! May review US Attorney’s Office application with Carolyn Landry in Room 101.

Offers Respond to offer(s) within 24 hours of receiving offer(s) or talk with Carolyn Landry to discuss any issues with acceptance. If you have any questions about your offer(s), please or see Carolyn Landry or Professor Barnes.

General Information- 60 hours for each credit earned (three credits averages 14 hours p/ week for 13 weeks; two credits averages 10 hours p/ week.) May not apply for an externship if you are on academic probation in the fall/spring semesters.

General Info-cont. May start one week before semester begins, work during spring break, and/or work after classes cease, if necessary. Give yourself blocks of time for working at externship site, such as full days on M and W, or Tues. and Thurs. all day, or 3 half days free. Must work at placement site.

Credits-Two or more Must work a minimum of 120 hours (two credits) on site during the semester. One credit externships are not allowed.

Academic Component Every externship every semester must complete an academic component. Externship credits are pass/fail. Mandatory attendance required at scheduled classes if this is your first externship experience. All externs must timely submit four reflective journals.

Spring 2013 Classes “Externship Boot Camp” class on Friday, January 11, 2013 from 1p to 5p. (Room TBD) “Café Conversations” class on Friday, February 22, 2013 from 3p to 5p. (Room TBD)

Application Process All cover letters, resumes, and writing samples (if required) are submitted on “Symplicity” for externships (except D.C. and LA externships.) Externship placement is not guaranteed in any semester.

Application process – cont. May apply to as many or as few externships as desired but consider number of required interviews. We recommend that you have contact in Career Services review your cover letters and resumes by October 2nd, but don’t wait until the last minute.

Conflicts of Interests Beware of potential conflicts before and during application process (current or past employment, family members, etc. ) Examples: Currently work for private defense attorney, now applying to Maricopa County Attorney’s Office; Worked for private firm representing client against state in property dispute, now applying to State Land Department.

Judicial Externships Must enroll for 3 or more credits for most Judicial Externships. If applying for Maricopa County Superior Court, please fill out a “Preference Sheet” to select a particular calendar, (i.e. Criminal, Civil, Juvenile, Family) a particular courthouse (i.e. Mesa or North Phoenix), or a particular Judge. Form available on website under “Externship Program.” Not all preferences will be granted due to availability.

Interviews Once agency/judges get packets, packets reviewed, and then agencies and some judges will set up interviews directly with students by or phone. Professionalism required at all times. Notify agency/judge if declining offer for interview. Show up on time dressed professionally. Turn your cell phone off, etc. Be prepared to pay for parking.

Interviews-cont. Majority of interviews are at agency/judge’s office. Some interviews are held on campus. Recommend that you bring a copy of a writing sample with you to give to interviewer(s). Do your best to not miss any classes for interviews.

Offer Process Agencies/judges will contact Carolyn and not students with offers. (Penalty to accept early) Carolyn will begin contacting students on Thursday, November 15, 2012 with first place offers. Once student receives offer(s), student has 24 hours to get back to Carolyn with decision.

Offer Process-cont. Carolyn communicates acceptance to agency/judge first, then student communicates with supervisor to set up schedules/training, etc. YOU MAY NOT BACK OUT OF YOUR COMMITMENT ONCE POSITION IS ACCEPTED! If you back out, you will not be allowed to enroll in any other externships or clinics in future semesters.

Other Employment You may not be able to work at another legal position if you are in certain externship placements. Check with your placement when you are interviewing. May not work if you are an extern in: Any Federal Court, including Bankruptcy Courts.

Value of Externship If you commit to the work, the externship experience will be very helpful on your resume. Placement may assist you in figuring out if you want to engage in a certain type of practice, or not, once you graduate and pass a bar exam. Great networking opportunities! Extern supervisors know that you are students, so expectations manageable, but communication with your supervisor is critical!

Advanced Writing Clerkship Three (3) credit clerkship in Maricopa County Superior Court Civil (not Criminal) Division (180 hours.) Incredible opportunity to interact with Superior court judges. Open to three (3) third year (3L) students. Most work done offsite (not at the courthouse.)

Experiences: Review assigned dispositive motions and/or complex substantive motions. Brief facts/issues in a preliminary memorandum as directed by assigned judge. Attend oral arguments. Discuss oral argument with judge. Write final order or memorandum.

Academic Component Writing clerks must complete same academic component, but also includes several meetings with Judge John Rea. Mandatory attendance required at scheduled classes if this is your first externship experience. All writing externs must timely submit four reflective journals.

How to apply? Provide four items on Symplicity: 1. Cover letter addressed to: Honorable John Rea East Court Building West Jefferson Phoenix, Arizona

Applications – cont. 2. Resume 3. Unofficial transcript 4. Writing sample (five or so pages no smaller that 10 pt. double spaced.)

Selection Process Upload documents on Symplicity DEADLINE: Thursday, October 11, 2012 Judge Rea and a selection committee will review applications and may interview qualified students. Students will be notified of clerkship selection by Thursday, November 15, 2012.

The Washington, D.C., Legal Externship Program Secure government or non-profit agency placement and live in D.C.. Earn up to nine credits for externship. Professor Sandy Askland will teach two classes to be determined. Externship Academic Component (will be decided by Professor Askland.)

Washington D.C.-cont. Must secure own housing Placement may require background check. Submit completed on-line application with statement and resume (if necessary) to Carolyn Landry by October 11, 2012: (Do not apply on Symplicity for D.C. externships)

Los Angeles-Coming Fall 2013 Secure a placement and work as an extern in Los Angeles area. Earn up to nine credits for externship. SDO COL Professor will teach one or two classes to be determined in Santa Monica. Externship Academic Component (will be decided by SDO COL Professor.)

SUMMARY: Important dates for all externships (except DOJ)!! Apply on Symplicity by Thursday October 11, 2012 by noon. Interviews begin week of October 15th. First place offers from Carolyn will begin November 15th. Respond to offer(s) within 24 hours of receiving offer(s).

Questions? For more information, or questions, contact: Jennifer Barnes, Director, Externship Program, at or call ; or: Carolyn Landry, Program Coordinator at or call