Master Schedule Building

Intervention Time Before… Define the role of classroom teachers in interventions Structure your resources to the correct level of interventions each student needs Define your pyramid of interventions Brainstorming Ideas for Creating Time

Teamwork! Teamwork is essential for building a master schedule. You need to select a team and establish norms. Keep in mind that learning is the end goal.

CHIPS Copyright Leadership 10/18/10 Course Title Average section seat count per grade level Color Coded: each grade level and multi-grade level Singleton and Doubleton Notations

Constraints Copyright Shared Staff Part-Time Staff Facility Constraints Singletons Period Specific Classes Team Teaching Elem Music Common Planning

Singletons, Doubletons, Tripletons Place singletons first, then doubletons, then tripletons. Never place a doubleton in conflict with a singleton. Doubletons should be placed different periods and different semesters to increase flexibility. Singleton and Doubleton is the most tedious, but most important part of building the master schedule.

CONFLICT MATRIX Copyright Concert Choir JournalismVisual Arts Tech SpanishAVID 9Art 3 Concert Band Exploring Tech Speech/Drama 4

Establish Your Seat Counts Let your data processor know what you would like each class seat count to be. Early runs should be lower numbers to force balance. The last run should be higher, more realistic numbers to lower the hand scheduling. For example an early run would be: Health/Fitness at 50, Core at 34, Music at 70. The last run numbers would be: Health/Fitness at 60, Core at 38, Music at 70. Copyright 20108

Vertical Seat Count Count by Period Count by Grade Count by Semester

Copyright Run #1 should be with no seat limits. * Check the “Override Seat Count” box. Run #2 could be by grade level. Run #3 could be with seat counts. Analyzing Your Run Data

Never …  Move a singleton or doubleton Make more than two moves at once Loose track of your vertical seat count Try to solve more than one problem at a time Wait to fix second semester problems later Leave for summer until classes are balanced Always … Work as a team Move sections of multiple section courses Remember that a single move may impact several grade levels Always ensure multiple section courses are spread over as many periods and semesters as possible. Remember it is about the learning! 11Copyright 2010 Moves

Copyright After you have reached an acceptable percentage, hand schedule IEP’s, lock, then re-run all other students Run sections (LA/SS block, teams), lock, then build remaining master schedule Give special sections “dummy” names, lock, re-name to correct course titles Scheduling Ideas

Copyright After checking your work and locking the master, it is time to celebrate with your team! Celebrate When Done

14Copyright 2010 Questions? Comments?