Introduction to the eportfolio and the MRCGP HEEKSS 2015 Dr Susan Bodgener Associate Dean of Assessment, HEEKSS

Registration You MUST register with the RCGP in order to obtain an eportfolio Without an eportfolio you will not be able to comply with the requirements of learning and assessment for your membership exam

There are 12 competencies which you need to demonstrate to a competent level by the end of your training A competency is the possession and development of knowledge, skills, attitude and experience for one to be able to effectively perform their role

MRCGP The 12 competencies are demonstrated through the eportfolio via: Workplace based assessments Completing the learning requirements within the eportfolio College led assessments Having demonstrated Out of Hours Competencies and Completed your CPR, and child safe guarding to level 3

@NHS_HealthEdEng #insertcampaignhashtag 1. Work based Assessments WPBA Case Based Discussions – CbD Consultation exercises – miniCEX Multisource feedbacks – MSF Patient Satisfaction questionnaires – PSQ Clinical Examination & Procedural Skills CEPS Clinical Supervisor reviews – CSR Educational Supervisor reviews - ESR

2. Learning Requirements within the eportfolio To record your learning and reflect on your learning within the learning log To develop a Personal Development Plan Upload your selection centre mark for your ES (correlates with CSA marks)

3. College led Assessment Clinical Skills assessment – CSA Applied Knowledge test (AKT) – MCQ It is recommended these are taken in your final year of training (but a lot of trainees do AKT in ST2 which is a good idea)

Workplace based assessments – MINIUM requirements in ST CbD – 2 per 4 month training post 6 miniCEX – 2 per 4 month training post 2 MSF – each MSF must have at a minimum of 5 replies from clinical staff – so ask more than 5 people to complete this for you each time & you should get 5 back! An MSF needs to be completed each time over a 6 week time frame or it wont count – keep an eye on how many people have replied (LTFT trainees – assessments are pro-rata, so the same number will be done over the whole training period

How to complete assessments Refer to the college guide on the eportfolio This will involve you downloading forms & ticket codes for your assessors to complete each assessment – sounds complicated but isn't too difficult It is your responsibility to ensure the assessments are complete not for your supervisor to chase you!

Learning log requirements within the eportfolio -1 The learning log contains your record of your experiences, thoughts feelings & reflections Includes clinical encounters, professional conversations, teaching etc. Used as additional evidence to support your understanding of the GP curriculum & to demonstrate your competency progression

Learning log requirements - CEPS Clinical Examination & Procedural Skills To include in learning log At the end of each training year your supervisor has to comment on your ability to examine & perform procedural skills Must include intimate examinations, these can also be observed & completed as an assessment

Minimum requirement for the learning log -3 One significant event analysis per 4 month post Pre-placement planning meeting with your supervisor Reflection on key learning points from each 4 month post Active involvement in audit during training & you own audit/project during ST3 year Attendance record at teaching

Minimum requirement for learning log -4 Must include safeguarding children to level 3 For this to be updated annually Found RCGP/BMJ website – eLearning module Must complete GMC survey annually & log this as complete CPR certificate in date In ST3 – document evidence of your leadership –see learning log guide for further information on the log

PDP RCGP guidance: a minimum of one PDP item for every 6 month period of review In ST1 & ST2 aim to generate a PDP for each placement following a review of the learning objectives & discussion with your Clinical Supervisor In a 4 month placement it is unlikely you will cover all the possible learning outcomes so: 1.Prioritise based on your previous experience (lack of experience), your personal interests & your awareness of future role as a GP 2.Make them SMART Specific, Measurable, Attainable, Realistic & Time sensitive 3.Consider also the unique opportunities your placement may offer you & learning opportunities that might be difficult to access once the placement is complete

PDP Tick off the PDP entries when learning achieved Your PDP is looked at by the faculty at 6 months into each year & be the GP School at the end of each training year

Educational Supervisor (ES) reviews (2 per year) Before every ES review you MUST complete a self assessment, (rating & comments) of each of the 12 competency areas documented in your eportfolio Your ES will then with you present, make his/her ratings & comments on each competency area Your curriculum coverage, skills log, PDP & learning log are also commented on by your ES in the review A judgement is then made on your competency progression (the aim is to show progression throughout the 3 year scheme)

Annual Review of Competency Progression – Information only Annually, following the submission of your Educational Supervisors review your eportfolio is looked at by Health Education England working across Kent, Surrey & Sussex (HEEKSS) If your assessments, reviews, learning logs, PDP are all satisfactory you are automatically moved to the next year of training or signed off at the end of ST3 If your eportfolio is found to be unsatisfactory you will be expected to come to HEEKSS & this may affect your training progression

Annual Requirements – form R You will have already completed form R prior to joining the training scheme Prior to every ARCP you have to resubmit part B of the form R, declaring any untoward events, complaints & days of absence You must refer to trainee guidance for completion of form R – part B on the HEEKSS website

In conclusion Enjoy your training programme Remember to keep your eportfolio up to date, to complete your assessments & reviews on time Your chances of getting your nMRCGP exam are then hugely increased Good Luck!