IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) IUP Research Institute Pre-Award Services August, 2013

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) “Before anything else, preparation is key to success.” Alexander Graham Bell

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) I’ve identified an opportunity (RFP)… Now what? The IUP Research Institute is here to assist you through this process! Whether a first time researcher or an experienced Principal Investigator, our mission is the same – to assist your research efforts. CALL US NOW! The earlier in the process you engage the Research Institute, the more seamless the process.

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) When Should You Contact the RI?  Our door is always open! Please contact us early in the proposal development process so that your Grant & Contract Specialist can provide assistance and advise you of any funding agency issues, requirements, etc. that are pertinent to your proposal.

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Services  Review of RFP/Agency guidelines  Budget development  Salary and benefit rates for proposed project members  Potential subcontractor negotiations  Travel estimates  GSA travel rates Your GCS can assist you with:  F&A calculations  F&A agency documentation  Graduate assistantship/ student worker rates  Narrative review  Proposal review & authorization process

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Pre-Award Approval Process ALL signature approvals are required before proposal submission!  Prior to submission of any external funding request, your proposal must go through a standard IUP approval process. The PI(s) is (are) responsible for securing authorizing signatures of both the Chairperson and Dean of his/her college(s).  Your GCS will assist in the preparation and/or review of all forms prior to routing to ensure budget continuity, adherence to RFP guidelines, and compliance with IUP or regulatory agency requirements. Required Review Documents  Authorization to Seek External Funding  Budget (with detail!)  Draft Proposal/narrative  Letters of Institutional Support (if required)  Other Requirements of the RFP

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Required Review and Signatures 1.Principal Investigator 2.Co-Investigator (if applicable) 3.Department Chair/Director 4.Dean or Division Vice President 5.Dean of the School of Graduate Studies and Research 6.RI Executive Director ALL signatures are required before proposal submission! Continued

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Required Pre Award Forms  Authorization to Seek External Funding Authorization to Seek External Funding  Summary Budget Summary Budget

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Steps to a Successful Proposal 1. Identify the problem…. or…. OPPORTUNITY 2. Develop a boiler plate 3. Identify and narrow funding opportunities 4. Avoid jargon and “buzz” words 5. The Elevator Pitch – Sell your Idea! (Who cares?) 6. Follow the agency guidelines EXACTLY 7. Proofread…proofread….proofread 8. Rewrite See your handouts!

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Proposal Review  This team consists of representatives from:  Grants Accounting  Human Resources  School of Graduate Studies and Research  Technology Services  Purchasing  Distance Learning and Continuing Education  Facilities Management  IUP Research Institute Your GCS will submit your proposal for review.

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Budget Items  Allowable versus unallowable  Reasonable, allocable, consistent  GENERALLY unallowable  Indirect versus direct charges  F&A distribution model – NEW NAME? See your handouts!

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Ready for Submission  After your proposal has been routed, approval signatures obtained and has been through Proposal Review, your proposal is ready to be submitted to the funding agency. Your GCS will assist you by submitting your proposal.

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Award!!!!  Your GCS, with your assistance, will negotiate terms and conditions, process budget modifications and execute the award documents.  Award Kick Off meeting  You will receive account information from IUP Grants Accounting and/or the RI Office of Fiscal Affairs.  QUESTIONS on the award? CONTACT YOUR GCS! DO NOT SIGN YOUR AWARD DOCUMENT – You MAY be held personally liable!

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Post-Award Considerations  New Hires  Purchases  Travel Requirements  Subcontracts/Vendor Agreements  Compliance Requirements  Reporting Milestones/Deadlines  Budget Modifications

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Post-Award Assistance Your GCS’ goal is to assist the Principal Investigator with the successful completion of the project.  Compliance and reporting requirements throughout the life of the project  Subcontracting  Communication with the funding agency for budget modifications, multiple year funding requests and/or project extensions  Project closeout activities

IUP Research Institute University Square 1179 Grant Street, Suite One Indiana, PA Telephone: (724) Fax: (724) Any Questions? Please contact your IUP Research Institute with any questions you may have. Come back again! Budget Building Blocks Tuesday, Oct 30, :30p.m. – 3:00p.m.