Watertown Public Schools PRESENTATION TO TOWN COUNCIL FY2015 BUDGET JUNE 3, 2014

District Strategic Goals  Support high academic achievement  Foster self-actualization (life-long learning)  Promote local and global citizenship

Budget Goals for FY’15  Provide a safe environment for students and staff, including secure facilities, connected community, student support, and mental health services  Provide adequate staffing to achieve reasonable class size, proper scheduling, and time on learning  Provide a wide range of curricular and extracurricular opportunities to educate the whole child  Provide effective tiered instruction and assessment for all children at all levels  Provide infrastructure, materials, and systems to efficiently support teaching and learning

FY’15 Budget Process  December Discussion of Budget Goals and Process  January – April School Committee Adopts FY’15 Budget Goals Budget/Finance Meetings (3 meetings) Committee of the Whole (1 meeting) Public Hearing (4/7) School Committee Approves Budget of $46,480,951 with Town Appropriation Increase of $6,186,507 (4/7) Town Manager Proposes $2,267,000 increase plus one-time monies of $210,000 in FY’14 and $750,000 in FY’15 (4/29)  June Presentation to Town Council (6/3) Town Council Vote on Total Appropriation (6/10)

Enrollment Trends * District enrollment excludes students attending special education programs or schools outside of the district.

Enrollment Trends (cont.) ** SPED percent includes students attending special education programs or schools outside of the district.

Enrollment Trends (cont.) October 1 Enrollments

Enrollment Trends (cont.)

Special Education Increase in Students with Disabilities

Special Education: Increase in Percentage of Students with Disabilities

Special Education – Out-of-District Increase in Placements – Churn Rate YearDate# of students outplaced New students referred GraduatedAged OutReturned to WPS Dropped out/Moved FY 13As of June, FY As of May, FY 15Projection66 As of June 1,2014

Special Education – Out-of-District Increase in Tuitions

Special Education Projected Expenses for FY’15 Proposed “at risk increase” of $400,000 through grant June, 2014.

Key Factors Shaping the FY ‘15 Budget  Rising costs for many services, including special education, and declining or limited revenue increases  Meeting contractual obligations and providing mandated services  Strengthening core aspects of the educational enterprise  Identifying “full needs” budget in all areas

FY’15 Proposed Full Needs Budget By Cost Center

Funding Sources for WPS Town Appropriation - 85%  Appropriated by Town Council as a single number; Town Manager recommends  School Committee determines allocation within the budget Grants - 9%  From state and federal governments  Competitive to formula-driven entitlements  Generally restricted in use Revolving Accounts - 6%  Fees, tuitions, gifts and other local revenues  Generally restricted in use Off-Budget  Expenditures by the Town on behalf of education  Calculated for state report

Funding Sources for FY’15 Full Needs Budget – Overview Voted by School Committee – April 7 Full Needs Budget $46,480,951 Revenue Sources  Grants (applied to full needs budget)$1,083,054  State Circuit Breaker2,212,803  Revolving Accounts (applied to full needs budget)323,587 Total$3,619,444 Town Appropriation Request Budget Minus Identified Revenue Sources $42,861,507

Funding Sources for FY’15 Full Needs Budget - Detail GrantsRevolving Accounts  Federal SPED$803,724  Athletics$50,000  Federal Title 1279,330  Cable Studio40,000  School Transportation58,587  State Circuit Breaker$2,212,803  Hall Rental40,000  Community Ed. Utilities 135,000 TOTAL – Grants and Revolving Accounts$3,619,444

Funding Sources for FY’15 Full Needs Budget - Detail FY 2011FY 2012FY 2103FY 2104 Requested FY 2015 Town Appropriation $33,470,008$34,139,940$35,335,000$36,675,000$42,861,507 Percent Increase1.41%2.0%13.5%3.79%16.9%

Supplemental Funding Sources Grants Restricted to specific purposes and objectives: GrantsFY14 Allocation 2104 – Early Childhood$35, – Title 3 LEP44, – Occupational Ed. Perkins28, – SPED Program Improvement11, – Teacher Quality79, – Title I Carryover56, – PEP Grant391, – Title IIA Carryover2, – Early Childhood Carryover – Early Childhood4, – Professional Practice Innovation35, – SPED Transition Assistance1, – Kindergarten Grant107, – Academic Support Services11, – Universal Pre-K46, – Coordinated Family Engagement138,079

Supplemental Funding Sources Revolving Accounts Restricted to specific purposes and objectives: Revolving Accounts Average Expenditures 2601 – Pre-K$340, – Community Education Umbrella110, – Adult Education18, – Summer School10, – Hosmer Extended Day346, – AM Extended Day15, – Courses for Kids83, – Vacation Enrichment42, – Lowell Extended Day250, – Cunniff Extended Day140, – Robotics14, – School Gifts35, – Building Lease26, – Teach American History6, – Teacher/Grant Gift27, – Yearbook High School5,500

FY’15 Proposed Budget - Expenditures Town Appropriation Request FY’15 Town Appropriation Request$42,861,507 FY’14 Town Appropriation36,675,000 Increase for FY’15$6,186,507 Breakdown of Requested Increase  Contractual Obligations$1,172,371  New Staffing2,828,271  Goods and Services1,378,677  Budget Adjustments807,188 $6,186,507

FY’15 Proposed Budget Increase in Contractual Obligations Collective Bargaining Unit/StaffIncrease  WEA Unit A – Teachers$772,074  WEA Units B, C, D* – Coordinators, Assist. Principals, Instructional Assistants 239,074  SEIU* – Custodians and Food Services119,883  Non-Aligned Staff47,786  Increase in Stipends7,501 Total$1,186,318** * Includes unsettled contract amounts ** Above original request due to updated costs identified subsequent to School Committee vote on April 7

FY’15 Proposed Budget New Staffing (Highlighted Positions for Mandated Services) Watertown Public Schools Watertown High SchoolWatertown Middle School Position RequestedFTEsPosition RequestedFTEsPosition RequestedFTEs School Resource Officer (Elem./Middle)1PA/APE Teacher0.5Sixth Grade Teachers2 Nurse Leader1Arabic Teacher0.6Arabic Teacher.8 Foreign Language Coordinator0.4Italian Teacher0.4Library Media Specialist0.5 Attendance Officer0.5Social Studies Teacher0.6Special Education Teacher0.5 Instructional Data Specialist (aide positions)4English Teacher0.4Social Worker0.4 Maintenance staff4Pre-Engineering Teacher0.2Speech Therapist0.4 Total 10.9 Video Production Teacher0.4PE/APE Teacher0.4 Computer Science Teacher0.2 Reading Teacher0.5 Occupational Therapist (IEP Req.)0.25 Writing Lab Paraprofessional1Door monitor1 Adjustment Counselor0.4 Total 6.3 Guidance Counselor1 Push Counselor0.5 Door monitor1 Speech Therapist (IEP Req.).5 Occupational Therapist (IEP Req.)0.25 Total 8.45

FY’15 Proposed Budget New Staffing (cont.) Cunniff School Lowell School Hosmer SchoolEarly Steps Preschool Position RequestedFTEsPosition RequestedFTEsPosition RequestedFTEs Position FTEs Guidance Counselor0.5Classroom Teachers2ELL Teacher1.5 Recreation Specialist 1 Special Education Teacher1Behavioral Specialist1 Fourth Grade Teacher1ELL Teacher.1 Reading Teacher1Guidance Counselor0.5 Special Education Teacher1 Classroom Teacher 1 3 Total3.5 Library Media Specialist0.5 Library Media Specialist0.1 Music Teacher0.5 Total2.1 ELL Teacher0.5 Art Teacher0.5 Music Teacher0.1 PE Teacher1 Art Teacher0.1 Reading1 PE Teacher0.2 Secretary0.5 Total6.5 Custodian1 Total8.5

FY’15 Proposed Budget Budget Adjustments Budget AdjustmentIncrease  Temporary and substitute clerical support$10,000  Unbudgeted sick leave and vacation buyback80,000  Long-term leaves of absence26,647  Stipends for evening conferences, student advisory, loss of grant34,752  Substitute teachers104,329  Lane changes and longevity increases in contracts70,000  Custodial overtime (net after hall rental fees are charged)44,000  Two classes at cable studio29,539  Position adjustments: 2.5 FTE (secretarial, IT, business office)107,700  Athletics (under-budgeted)325,710 Total$832,677* * Above original request due to updated costs identified subsequent to School Committee vote

FY’15 Proposed Budget Increase in Goods and Services

Proposed FY’15 Budget Adjustments Since April 7 Vote In an effort to reduce costs, the School Administration identified projected salary savings and increased revenues: Adjustment in projected salary for new hires (savings)$202,666 Grants:  Inclusive Preschool14,715 Revolving Accounts:  Hall Rental (additional projection)57,000  Integrated Preschool12,835  SPED Summer School53,393  Guidance/Music/Drama/Textbook8,381 Total$348,990

Town Manager’s Recommendation Town Manager’s Budget Recommendation:  Increase for FY’15 o Appropriation Increase (6.18%)$2,267,000 o One-Time Curriculum $750,000  Increase for FY’14 o One-Time Curriculum $210,000  SPED Stabilization Fund Created $790,000  Projected 5% Annual Increases in FY’16, FY’17, FY’18

Town Manager’s Recommendation (continued) Budget Area Proposed School Budget Increase Manager’s RecommendationDifference  Goods and Services$1,378,677$960,000 (one-time in FY’14 and ‘15) $418,677  Contractual Obligations  New Staff  Budget Adjustments $4,807,830 $2,267,000$2,540,830

Town Manager’s Recommendation (continued) If the Manager’s budget recommendations are approved, the School Committee will identify priorities in the key areas:  Goods and Services$418,678 - Difference  Urgency of need; ability to continue using materials  New Staff, etc. $2,267,000 – Mgr’s Recommendation  Contractual obligations$1,172,371  Positions for Mandated Services 804,941 $1,977,312  Leaves $289,688 to cover other areas  Additional Issue: FY’14 special education deficit and impact on FY’15 budget

Next Steps  Identify priorities for FY’15 and subsequent years  Additional funding options for FY’15  Unanticipated out-of-district tuitions in FY’14 carry forward to FY’15  Estimated at $640,000