© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. New leaders, new ideas Insight on HL7 Elections process and duties

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Nominations & election process Positions that will be elected this year Eligibility requirements Duties of HL7 Board members Put Your Ideas to Work for HL7 Technical Steering Committee, Steering Division, and Work Group Co-chair elections Q&A Agenda

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Nomination & Election Calendar 2016 DateEvent May 1 - June 15Nomination period June 16 – 30 Final slate prepared by Nominations Committee and nominee profiles loaded to the election site July 1 – 30Election period August 7 – 21Runoff election (if needed) September 21 Board Secretary announces the election results at the Annual Business Meeting

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. In 2016, HL7 will be electing the following positions to serve from January 1, 2017 – December 31, 2018:  Chair-Elect (Vice Chair)  Secretary  Two (2) Director at Large  One (1) Affiliate Director Officer and Board Positions that will be elected this year (2016)

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. In 2017:  Treasurer  Two (2) Directors at Large  One (1) Affiliate Director Positions that will be elected next year (2017)

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. The Board of Directors currently consists of: Four (4) Officers (Chair, Vice Chair, Secretary, & Treasurer) Four (4) Directors elected from the General Membership Two (2) Directors elected from the Affiliate Members Three (3) Directors nominated by the CEO and ratified by the Board of Directors The Technical Steering Committee Chair shall be an ex officio member with vote CEO, CTO, Executive Director, Chair Emeritus, and CTO Emeritus shall all be ex officio members without vote Board of Directors

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. New Board members will work alongside the current leadership in a strategic capacity to help lead the organization through a crucial period of transformation and support HL7’s mission to empower global health data interoperability. Duties of HL7 Board members

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. The Board of Directors shall govern the Organization and shall determine from time to time the responsibilities and authority of the Officers and Executives. Examples of duties include:  Approve contracts for support services  Approve annual budgets for HL7  Exercise its legal responsibility to conduct HL7 affairs and serve its fiduciary duties to serve/vote based on what is best for HL7 Duties of Board Members

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Participate in monthly 90 minute conference calls (usually at 12:00 pm ET on the first Monday of each month) Attend in-person Board meetings during the three WGMs and a two day Board retreat (usually in late July) Disclose any conflicts of interest Abide by the HL7 Bylaws, GOM, and the Code of Ethics (06.05 of bylaws) Duties of Board Members

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. The Chair-Elect (aka Vice Chair) serves a one year term and ascends to the Chair for a two year term At the conclusion of the two year term as Chair, they assume the role of Immediate Past Chair (aka Vice Chair) for one year The Vice Chair is on the Executive Committee and presides over Board meetings when the Chair is absent Vice Chair

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Chair is an Officer position and the elected leader of the HL7 organization  Chair’s the Board of Directors meetings and Executive Committee meetings  Serves on the Board for four years (1 as Chair-Elect, 2 as Chair and 1 as Immediate Past Chair) Provides membership with reports via the HL7 newsletters, press releases, and annual reports at the WGMs Chair

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Secretary is an Officer position (elected in even-numbered years)  Member of Executive Committee, which is responsible for operations of the Organization Provides general administrative support for the Board…  With assistance provided by HL7 staff Takes minutes of Board meetings/calls  Helpful to have knowledge of Roberts Rules for conduct of meetings Board Secretary

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Follows up with absent Board members on votes requiring full vote Chairs the Governance and Operations Committee  Works with the GOC to maintain the Governance and Operations Manual (GOM), including trimester updates and peer review  Works with Executive Committee to periodically ratify GOM Chairs Bylaws Review Committee; conducts Bylaws administrative ballot Works with HL7 staff conducting the Board election ballot process  Announces results of annual Board elections Board Secretary, continued

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Treasurer is an Officer position, (elected in odd-numbered years)  Member of Executive Committee (EC), which is responsible for operations of the Organization Provides budgeting support for the Board  Serves on the Finance Committee  Presents annual budget to the EC and Board  Provides reports to the Board at the F2F meetings  Provides Treasurer’s report to membership at the annual business meeting and via the annual report Board Treasurer

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. HL7’s Nominations Committee is seeking to attract new people to run for leadership positions. The ideal candidates bring their own vision about the direction and future of HL7, along with the business acumen to turn those ideas into reality. Have you ever considered serving on the HL7 Board?  If you meet the qualifications, now is the time. If you don’t currently meet the qualifications, have you ever considered preparing to run for office?  Now is the time to get started. Put Your Ideas to Work for HL7

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. To be considered, nominees must have been a member of HL7 for at least two years and have some leadership experience. Leadership experience requirements vary based on the position:  Officer positions require prior leadership experience such as WG Chair, TSC member, or member of the HL7 Board.  Director positions require prior leadership experience such as WG Chair, TSC member, or service in equivalent positions with another ANSI-accredited SDO or an organization that has an SOU with HL7. What are the eligibility requirements?

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Individuals who wish to run for an Officer or Director at Large position must:  Secure 10 nominations during the nomination period, with no more than two nominations from people employed by the same organization.  Submit the required paper work (see next slide for list) Nominations & Election Process

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Paper work requirements: The Board Commitment Form outlining the commitment expected of Board members. The Conflict of Interest Policy and Disclosure Statement outlining policies with respect to holding a Board position and seeking disclaimers of conflict of interest. The HL7 Board Nomination Profile that outlines the nominee’s education, experience, and vision for the organization. The HL7 Board Nomination Confirmation Form clarifying that the nominee understands the nomination process, has the support of his or her employer, and understands the duties and responsibilities of a Board member. The nominee will be disqualified if these forms are not read, signed, and returned to HL7 HQ by the end of the nomination period (June 15, 2016) Nominations & Election Process

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Timeline and paper work requirements are the same as those shown on the previous slides. However, the candidates for Affiliate Director positions are NOT required to secure 10 nominations. At the conclusion of the nomination period, HL7 Headquarters shall finalize the slate of nominees and prepare a ballot, which shall be distributed to the Affiliate chairpersons via electronic means. Each Affiliate is allocated a single vote for the Affiliate Director. The winner shall be the candidate with the largest vote tally. In the event of a tie HL7 HQ shall conduct a runoff election. Affiliate Directors Election Process

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. All Officers of the HL7 Board (Chair, Vice Chair, Treasurer, Secretary) are elected by current individual members and the designated voting representatives of Organizational and Affiliate members. Directors are elected by individual members and designated voting members of current Organizational members of HL7 International. Chairs of HL7 Affiliates elect Affiliate Directors. The TSC Chair is selected by the TSC. Who elects Board members?

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Technical Steering Committee Steering Division Co-chairs Work Group Co-Chairs Other Elected or Appointed positions

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. The elected members of the TSC are the eight Steering Division Co-chairs, who have four votes, one for each Steering Division. Elected by the Affiliate voting representatives:  International Council Representatives (two) Appointed members include:  Chair of the ArB, appointed by the ArB  Ad hoc members, appointed by the TSC itself Ex officio member, with vote: CTO Ex officio member, without vote: CEO Technical Steering Committee (TSC)

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. The members of the four Steering Divisions consist of the Work Groups that belong to their specific Steering Division. Votes in Steering Divisions are submitted by a single Work Group Co-chair from each of the Steering Division’s member Work Groups. Two Co-chairs of each Steering Division are elected by the members of that specific Steering Division. The Co-chairs serve for two years; one is elected each fall and serves for the following two calendar years. Steering Division elections

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Members of each Work Group elect their own Co- chairs at Working Group Meetings (WGM) as needed to fill vacancies. The nomination and election processes are handled by the HL7 staff. Vacancies in Work Group Co-chair positions are advertised by the staff before the WGM. Nominations for open positions are received and published before the WGM. Voting takes place at the WGM, beginning on Monday with results announced on Wednesday. Work group Co-chairs

© 2013 Health Level Seven ® International. All Rights Reserved. HL7 and Health Level Seven are registered trademarks of Health Level Seven International. Reg. U.S. TM Office. Q&A