Sustainability Awareness at DWR Presented by Team Gold Sustainability EducationHuman Resources FundingEnvironmental Stewardship Business PracticesClimate Change

Team Gold Hamid Eshraghi Senior Engineer Southern Field Division Division of O&M Terri Gaines Environmental Program Manager Floodway Ecosystem Sustainability FESSRO Randy Kataoka Branch Chief of Customer Services Division of Technology Services Eric McGrath Chief, System Integrity Section C Flood Maintenance Office Division of Flood Management Ed Mentz Assistant Branch Chief, Planning and Scheduling Branch/Chief Operator San Luis Field Division, Division of O&M Janet-Marie Salinas Chief, Fiscal Services Section Administrative Services Branch Division of Engineering

Outline Existing Problem Objectives Existing DWR Efforts and Policies Sustainability Survey Sustainability Collaboration Portal Recommendations

Many DWR employees are unaware of the DWR Sustainability Policy or unsure of how it impacts their work. Existing Problem

Objectives Define sustainability as it relates to DWR Assess awareness Provide tools to improve awareness Make recommendations for improvement

Existing DWR Efforts and Policies Sustainability Policy, 2009 Convened working group, 2009 DWR Efforts: o Climate protection practices o Ecosystem stewardship o Sustainable business operations o Greening facilities o Greening fleets o Recycling and waste management o Environmentally preferable procurement

Existing DWR Efforts and Policies Environmental Stewardship Policy Adoption Staffing in Regional Offices, 2010 Sustainability Coordinator, 2011

DWR’s Sustainability Policy “Sustainability must be integrated into every aspect of DWR’s work” DWR will promote, advocate, and facilitate sustainability practices throughout DWR Goal: Healthier and more productive work environment Expands upon existing initiatives Goal: Long-term cost savings

DWR’s Existing Efforts towards Sustainability (internal) Developed initial sustainability targets Pilot Projects o Fleet tire pressure o Water used by DWR employees o Transit pass payroll deduction Business practices o Waste Reduction o Recycling o Purchasing guidelines

Sustainability Survey 9 questions to assess sustainability awareness and its relevance to the workplace Survey distributed to 500 DWR employees in June 2011, received 92 responses Use survey responses to help improve sustainability awareness, and guide education, communication and policies For more information on the survey please visit the Forum on the Collaboration Portal and leave your comments or questions for our group to address

Click to edit the outline text format Second Outline Level  Third Outline Level Fourth Outline Level  Fifth Outline Level  Sixth Outline Level  Seventh Outline Level  Eighth Outline Level Ninth Outline LevelClick to edit Master text styles – Second level Third level – Fourth level » Fifth level Click to edit the outline text format Second Outline Level  Third Outline Level Fourth Outline Level  Fifth Outline Level  Sixth Outline Level  Seventh Outline Level  Eighth Outline Level Ninth Outline LevelClick to edit Master text styles Click to edit the outline text format Second Outline Level  Third Outline Level Fourth Outline Level  Fifth Outline Level  Sixth Outline Level  Seventh Outline Level  Eighth Outline Level Ninth Outline LevelClick to edit Master text styles – Second level Third level – Fourth level » Fifth level Sustainability Survey Results

Sustainability Survey Results

Sustainability Collaboration Portal Users sign in with their same DWR Windows User Name and Password.

Sustainability Collaboration Portal Library

Sustainability Collaboration Portal Forum

Sustainability Collaboration Portal Links

Recommendations Adopt a definition of Sustainability within DWR Educate staff on sustainability practices and policies Improve Resource Management o Staffing o Funding Lead by example

Recommendations Sustainability encompasses many areas within DWR o Environmental o Funding o Human resources (workload and retention) o Business practices Adopting a clear definition for what these areas mean to DWR will improve awareness and helps us reach the identified targets. Define Sustainability

Educate Staff on Policies and Procedures Promote utilization of the Collaboration Portal Support Sustainability Educational campaign Educate staff on “What’s in it for me?” Cultivate Sustainability to become a part of DWR culture Recommendations

Sustainability is not currently listed among DWR’s key policies on Aquanet. Educate Staff on Policies and Procedures Recommendations Add Sustainability Policy to DWR Key Policies

The only place to find DWR’s Sustainability policy on Aquanet is by clicking the Alpha Listing “S” …and scrolling to the bottom of the list. Educate Staff on Policies and Procedures Recommendations Make it easy to find information on Sustainability

Educate Staff on Policies and Procedures Add Sustainability links and post updates on Aquanet Recommendations

Staffing o Set clear priorities to maintain quality of work o Acknowledge limitations and constraints o Balance workload/timelines with limited resources o Support staff development/training o Provide incentives for extraordinary achievements and qualifications. o Allow flexibility Doing good work should not just lead to a bigger workload Resource Management Recommendations

Funding o Divisions relying on general fund need secure baseline funding o Current reliance on bond funding is not sustainable o Avoid duplication of efforts to increase efficiency  Improved communication between Divisions or Offices may reduce duplication o Continue improving budget planning and bond accountability processes Resource Management Recommendations

Leading by Example Team Gold’s project report may be viewed and downloaded at: /document_library/view/

Within every dark cloud lies a silver lining and at the end of every rainbow a pot of GOLD. Questions?