Campus Coordinator Training STAAR EOC Algebra I, Biology, US History May Administration STAAR ALT 2 April 12, 2016

This training does NOT take the place of reading the appropriate manuals.

Reflections from March Administration Quality Control –Adhere to your scheduled time. CTC is expected to submit materials on assigned day & time. Contact your DWTC if a problem arises. –Ensure all pertinent bubbles are gridded on hand bubbled docs –On Precode answer documents, students are not to hand bubble demographic information unless it is incorrect. –When checking in answer documents from your test administrators, quality control items as you go –Bring all white boxes, rosters and seating charts to check in Review and refer to manuals, PowerPoints and meeting handouts before contacting us. Complete all testing and submit materials according to the critical deadlines Covering instructional materials during testing Student backpacks and purses are to be placed at the front of the room during testing.

YOU MUST READ YOUR MANUALS STAAR EOC Test Administrator Manual TEA District and Campus Coordinator Manual TEA Test Security Supplement

Calendar of Events

State Testing Window Test Dates (State Mandated) EOC Tests/Action Items May 2, 2016 – May 6, 2016Algebra I, Biology, and U.S. History (including STAAR –A & STAAR-L) May 6, 2016 (Friday)All make-up sessions for STAAR EOC Algebra I, Biology, and U.S. History (including STAAR-A & STAAR-L), assessments scheduled to be administered from May 2 – May 6 must be completed by the end of the day. Adhere to the dates submitted to Rina Davis for which subjects will test on identified dates during the testing window.

DISD Critical Deadlines (Before Testing) Test Coordinator Training Session H. B. Bell School Support Services Building, 2909 N. Buckner Blvd., Dallas, TX April 12, 2016 (Tuesday) 1:30 p.m. STAAR ALT 2 testing completedApril 20, 2016 (Wednesday) EOC test plan to your DWTCApril 22, 2016 (Friday) Return all STAAR ALT 2 nonscorable materialsApril 25, 2016 (Monday) EOC shipment to school (new ETS combined secure booklets & nonsecure headers/bands) April 26, 2016 (Tuesday) EOC Campus Test Administrator training completed (floaters, bathroom duty, lunch duty, etc.) April 27, 2016 (Wednesday)

DISD Critical Deadlines (After Testing) Hand-deliver SCORABLES to H. B. Bell School Support Services Building, 2909 N. Buckner Blvd., Dallas, TX st Floor Conference Room May 9, 2016 (Monday) (as scheduled by your DWTC) Mail ALL NONSCORABLES (place in front office for district mail truck pick-up) and address to: State and National Assessments, Service Center (No box number required) REMEMBER YOUR DELIVERY TICKETS!! request for truck pickup of boxes to By May 11, 2016 (Wednesday) District receives standard score reportsJune 3, 2016 Questions Call State and National Assessments (SNA), H. B. Bell Student Support Services Building, Phone: (972) Materials Order online via website

Tests Offered for May EOC

Who Should Take May EOC Exams Any student that has not passed an EOC exam but passed the course for credit. Any student enrolled in a second semester course.

Senate Bill 149 – Individual Graduation Committees IGCs must be established for 11 th and 12 th grade students who have not passed two or fewer STAAR EOC assessments. The committee determines whether a student may qualify to graduate after considering additional information about the student’s academic performance and the completion of additional requirements recommended by the committee. ELL students eligible for the English I exemption still need to pass three EOCs to maintain eligibility for the English I provision.

Digging in the Manuals: Accommodations

TYPE ONE Doesn’t require TEA approval. It is accommodation that should be routinely used in the class room. TYPE TWO Requires TEA approval. Reference Pages Reference Pages O13-O16 Allowable Procedures

Any student who receives special education services or receives Section 504 services as a student identified with dyslexia or a related disorder per TEC §38.003, may use this accommodation if he/she meets the eligibility criteria.  … routinely, independently, and effectively uses this accommodation…  …disability that affects memory retrieval, focus, or organization that is severe enough to prevent him or her from learning and retaining information …despite multiple opportunities to learn... Type 1 Supplemental Aids

Basic Transcribing Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria. …routinely and effectively uses this accommodation… Meets one of the following: …impairment in vision that necessitates the use of braille or large print test materials …disabling condition that prevents him or her from independently and effectively recording responses …on the …answer document… Type 1

What’s Read Questions and answers What’s Not Read Reading Passages Remember to: Sign Oath for Oral Administration Provide extra test booklet for test administrator Reference Page 15 Type 1 Oral Administration

This accommodation allows for state-provided large-print test materials. Any student (e.g., general ed., special ed., Section 504) may use this accommodation if he/she meets the eligibility criteria.  …routinely and effectively uses this accommodation…  Meets one of the following: …impairment in vision… …disability that affects… accuracy in tracking … …physical disability… Reference Pages S43 Type 1 Large Print

This accommodation allows for state-provided braille test materials for a student receiving special education or Section 504 services as a student with a Visual Impairment and who routinely uses braille materials in the classroom. –contracted braille test materials –uncontracted braille test materials tea.texas.gov/WorkArea/DownloadAsset.aspx?id= Type 1 Reference Pages S43 Braille

Digging in the Manuals: Preparing for Testing

All staff members must be trained by the Campus Testing Coordinator no later than Wednesday, April 27, All staff members must sign a State Testing Oath. Please verify receipt of all boxes and inventory all materials. All materials should be placed in locked storage. Reference Pages Reference Page S13 TEST SECURITY

Serious Directly or indirectly assisting students. Anyone tampering with student responses. Discussing secure test content, student responses, or student performance. Duplicating or electronically capturing any confidential student test content. Procedural Ineligibility and IEP errors Improper accounting of secure materials. Not verifying that student responses are recorded on an answer sheet. Leaving classrooms unattended. Testing personnel not properly monitoring students during organized breaks. Students were not prevented from using electronic devices and shared test content. Allowing untrained staff members to enter testing rooms. Students were permitted to test beyond the allowed time. Students were not permitted to test during the allowable timeframe. Test administrators did not read verbatim from the STAAR EOC Manual. Test administrator using cell phone during testing Reference Pages Testing Irregularities

Reporting Irregularities Details about the incident: –Date –Time –Location –Involved Parties Statements for all involved parties Statement of how the issue was resolved Plan of Correction Information Needed for Complete Report Notify Principal Executive Director SNA

Ways to Irregularities Never leave test material unsupervised. As soon as a student finishes testing, inspect answer document and if student did not bubble all answers say, “You have not recorded all of your answers on the answer document, please do so now.” Actively monitor students at all time, especially with the writing prompts. Ensure students understand there is not free time if they finish early. They may read a book when finished. Verbal/Written reminders of time remaining to ensure student has time to record answers or answer sheet. Review small group and sped rosters in advance.

STAAR Time Limits Create a plan for late students TestTime limit EOC ALGEBRA I, BIOLOGY, U.S. HISTORY FOUR-HOUR Reference Pages 10 Reference Pages S5 create a plan to notify parents

Inventory calculators ASAP Use a 1:1 student ratio for Algebra and Biology (Per District Guidelines) Reference Pages S8-S9 Calculators

Materials Control Form Must include test administrator’s name, range of test booklets, number of answer documents, time in and out. You can create your own format with all pertinent information or use the format provided by the state. Reference Page S31

Ensuring Proper Test Procedures Create a plan to distribute electronic devices. Provide seating charts for all testing rooms. Be sure students mark their answers on the answer document. Reference Pages Reference Pages S36- S38

Keeping Time Smart board with Online Stopwatch General Timer

Preparing the Answer Document

Creating a Blank Answer Document Use MyData Portal & Chancery to Locate Student Name ID Date of Birth PEIMS Accommodations Appendix A Reference Pages Appendix A-C

Sample Precode Roster

Preparing Scorables Answer Documents *white boxes Verify nothing is left in books. Ensure that pertinent identifying information is bubbled. Ensure score code and test date are listed. Organize answer documents by 100 per band. Ensure accommodations as applicable are bubbled. ETS is counting EVERY answer document. Return all answer documents. DO NOT DESTROY unused or damaged answer documents. ALL must be returned to ETS.

Roles and Responsibilities

Test Coordinator Responsibilities Create prior to your test coordinator training: Print the “needs to test” report to verify that no student was overlooked. Set the testing schedule for the campus. Verify classroom has been covered Prepare a plan for lunch for students that are testing. Report all irregularities to State and National Assessments.

Topics to Cover in Test Training Testing schedule for the week Start and Stop Times Responsibilities of Test Administrators and Proctors How to actively monitor Allowable Accommodations A plan for makeups How materials will be checked out and checked in Reference Pages S18-S19 *Remember* Non Certified paraprofessionals are recommended to be used as a last resort.

Test Administrator Responsibilities Cover instruction displays no later than Friday, April 29, Complete training and read the 2016 test administrator manual. Ensure that all student information remains confidential. Administer assigned test in accordance to state and district policy. Ensure that all materials that are checked out remain secure at all times. Ensure electronic devices remain off while students are testing. Actively monitor students while they are testing. ACTIVE Monitoring: Ensure students remain seated during testing; Ensure there is no talking during testing lunch; Ensure students have no cell phones or other personal electronic devices. Have a plan in place for cell phones; Ensure students are marking their answers on their answer document; Ensure students are working only on the subject-area test being administered that day. The test administrator is consistently walking around the room to ensure all students are on target.

Testing Materials PencilsHighlightersSeating Charts Calculators/ Graphing Paper Math/Science Chart Test booklets Answer Documents

Preparing Non Scorables for Submission *brown boxes Ensure that all materials listed on the control form have been accounted for everyday. All materials should be boxed up for return to the Service Center as soon as testing has ended. Do not wait until the deadline to box materials for shipping. Booklets should be returned in numeric order. It is an irregularity to ship nonscorables late to the Service Center. Reference Page 37 Reference Page S59 ETS is counting EVERY answer document. Return all answer documents. DO NOT DESTROY unused or damaged answer documents. ALL must be returned to ETS.

Changes to Pick up of Materials Maria Esparza is new contact. – – her to get nonscorable boxes picked up and any questions you may have about pick up.

Document Retention – Materials to Keep on Campus for 5 years Maintain a Copy of the following: Seating charts Testing Rosters Accommodation Rosters Test Administrator Oaths Material Control Forms Training Materials All materials used for testing including reference materials, graph and scratch paper should be destroyed. Reference Page O21

Students not Attending Your Campus that Affect Your Campus Accountability

DAEP / JJAEP / Hospital Homebound Contact the coordinator on campus to verify if student will be tested and will require physical accommodations. TEA#School TypeSchool Test CoordinatorPhone # 030HighMaya AngelouBevelon Jan Evans 099High/MiddleHospital/HomeboundPam (n/a) Elementary/ Middle/HighJJAEP Sheterric Malone x ounty.org (n/a) Elementary/ Middle/HighJJAEPJennifer Paige x. 011MiddleLACEY Kimberly 029HighSCGCTammy

Registering Out of School Students

STAAR ALT 2 Reminders

Assessment Window and Tested Subjects The STAAR Alternate 2 testing window is April 4 – 22, Districts may choose when to administer each subject and grade- level test within the window. The test will be administered in the following grades and subjects:

Key STAAR ALT 2 Dates ActivityDate STAAR Alternate 2 Assessment Window April 4, 2016 – April 22, 2016 *Transfer date: students entering the district April 5 or later do not have to be assessed *April 5, 2016 Return all nonscorable materialsApril 25, 2016 Districts Ship All STAAR Alternate 2 MaterialsApril 29, 2016

Return Test Materials to the Campus Coordinator Return nonscorable materials: STAAR Alternate 2 Scoring Document test booklets grouped by grade for grades 3–8 student test booklets grouped by course for EOC assessments secure Alternate 2 test administrator manuals photocopies of secure test materials, if used Pack STAAR Alternate 2 materials either by campus or by district. If packing by campus, be sure that all the materials for a single campus are grouped together and packed in the box before adding materials from another campus. Do not mix STAAR Alternate 2 materials with STAAR or TELPAS materials in the same shipment.

Who to Contact Please contact your Districtwide Testing Coordinator prior to calling Pearson or ETS. Charlenta Govan, District Testing Coordinator | (972) Cherie Reece, Coordinator, District Testing Coordinator | (972) Lakedra Cardell, Coordinator, District Testing Coordinator | (972) Jill Heintzman, Coordinator, District Testing Coordinator | (972) Felicia Gibbons, Coordinator, District Testing Coordinator | (972)

Ordering STAAR Materials Go to Click Quicklinks on left Click the Order STAAR Materials link Login using EAD credentials

Service Center I Jorge Aguirre, Manager Hours 7:30 am – 4:30 pm Address 2525 South Ervay Dallas, TX Phone Number (972)

Q & A