Technology Management TMGT1106 Professor: Bob Carpenter

Project Management

Agenda What is a project? The Project Management Role Creating a project plan/schedule Critical Path Analysis Why Projects Run Late

What is a Program and what is a project? A project is a temporary endeavor undertaken to create a unique product, service or result. Outcome may well be lasting rather than temporary. Project team seldom outlasts the project … it is generally disbanded. Program somewhat synonymous … may be bigger than project or a collection of projects.

Examples of projects? Raise funds for the new church roof. Establish medical care in rural area of country. Design and build ship. Design and build road, etc, etc Map the human genome Plus

Phases of a Project Euphoria Antagonistic Client Relationship

Project Expenditures through Time

Influence of Stakeholders

Triple Constraint and their relationship Scope Time Cost

Knowledge Areas

Today’s Agenda Assignment #1 Presentation Schedule Project Management Carpenturas City Simulation Assignment – Forestry and Wood Industry Preparation NEXT MEETING FRIDAY MAR 2 nd NIPISSING U THEATRE

Purpose of Presentations To share interesting facts or opinions that you have with others. To practice making presentations To earn the last few marks

Presentations 5 to 10 minutes including set-up and questions. Presentation should explain the business issue you have chosen and why you chose it. Make your case, present your findings, draw your conclusions Try and get the interest of the audience. Leave them wanting to ask questions or find out more.

Individual Papers – Wednesdays

George Hart

Individual Papers – Fridays

Today’s Agenda Assignment #1 Presentation Schedule Project Management Carpenturas City Simulation Assignment – Forestry and Wood Industry Preparation NEXT MEETING FRIDAY MAR 2 nd NIPISSING U THEATRE

Project Management (Putting it together)

Role of the Project Manager –Using social and technical skills to manage across traditional functional lines to create a collaborative culture. High-Performance Project Teams –Creating a successful team requires consideration of: Task-related variables People-related variables Leadership variables Organization variables

Project Management Skills

Functional Organization

Project Based Organization

Matrix Organization

Types of Project OrganizationMatrix Organization

How Projects fit into an Organization

Creating a Plan

Generate a Preliminary Scope Statement Activity list Activity dependencies Activity groupings (Work Breakdown Structure) Activity Responsibility Responsibility Matrix Program Schedule

Task (Activity) –A subdivision of a project performed by one group or organization. Subtask –Used to break a project into more meaningful pieces. Work Package –A group of activities combined to be assignable to a single organizational unit. Milestones –Specific events to be reached at points in time.

Key Factors in a Breakdown Structure Allow the activities to be worked on independently. Make them of manageable size. Give authority to carry out the program. Monitor and measure the program. Provide the required measures.

Work Breakdown Structure (WBS) Program Level 1 Project Level 2 Task Level 3 Sub-task Level 4 Work Package

Project Control Gantt Chart –Graphical technique that shows the amount of time required for each activity and the sequence in which the activities are to be performed.

Gantt Chart

MARAPRMAYJUNJULAUGSEPOCTNOVDEC Locate new facilities Interview staff Hire and train staff Select and order furniture Remodel and install phones Move in/startup Planning and Scheduling Gantt Chart Press Here

Today’s Agenda Assignment #1 Presentation Schedule Project Management Carpenturas City Simulation Assignment – Forestry and Wood Industry Preparation NEXT MEETING FRIDAY MAR 2 nd NIPISSING U THEATRE

Carpenturas City TACS Project Simulation

Carpenturas City Project Simulation Preliminary Proposals include: –Preliminary project scope statement –Work Breakdown Structure –Task List –Task interdependancy –Task/Responsibility Matrix –Develop schedules for RTS design & manufacturing, TACS system software generation and test, TMCC procurement, TMCC installation, and, RTS/CIU installation –Overall program plan

Carpenturas City Project Simulation Groups System Consultants –Technical content Project teams include: –Project Manager –Engineering Manager –Marketing Manager –Installation and test Manager CTA Buying teams include: –Purchasing Agent –City Engineer –City Traffic Planner

Supplier Context You are young companies with limited resources but much ability. This bid represents a significant opportunity and exposure to more work like it. It is important to win but you must make money. Your investors will pull out if you lose money on such a big job.

Supplier Context Assign each role. (Project Manager, Marketing Manager, Engineering Manager and Installation Manager.) This is a competition ….

Carpenturas City Project Simulation Best 3 groups will: –Buyers group will distribute award 48 bonus participation marks to be shared between team members. –The amount awarded to each team is at Buyer’s discretion.

Carpenturas City Project Simulation Deliverables: –Front sheet with name of supplier and project team members –Presentation of project logic and hours needed –Presentation o ftotal time to completion –Statement of basis for pricing (Fixed or cost plus) –Overall project plan

Simulation Outline Suppliers convene decide roles, name, generate preliminary scope statement and formulate ideas for completion.20 min Buyers hold bidders conference.10 min Suppliers focus on scheduling production, installation & test and project management.45min Buyers determine minimum acceptable standards and evaluation criteria. Presentations and evaluation45 min

Today’s Agenda Assignment #1 Presentation Schedule Project Management Carpenturas City Simulation Assignment – Forestry and Wood Industry Preparation NEXT MEETING FRIDAY MAR 2 nd NIPISSING U THEATRE

Critical Path Analysis

Critical Path Scheduling PERT (Program Evaluation and Review Technique) –The technique developed by the U.S. Navy for planning the Polaris missile project. CPM (Critical Path Method) –Technique developed by J. E. Kelly and M. R.Walker to schedule preventative maintenance shutdowns of chemical processing plants. Identifies the longest time-consuming path through a network of tasks required to complete a project (i.e., the shortest time in which the project can be completed).

PERT and CPM Graphically displays project activities Estimates how long the project will take Indicates most critical activities Show where delays will not affect project

PERT and CPM have evolved to be similar There are, however, 2 basic types –Activity on Arrow and, –Activity on Node

Project Network – Activity on Arrow Locate facilities Order furniture Furniture setup Interview Hire and train Remodel Move in

Project Network – Activity on Node Locate facilities Order furniture Furniture setup Interview Remodel Move in 4 Hire and train 7S

Critical Path Scheduling Project Characteristics –Well-defined jobs or tasks indicating completion of the project. –Tasks must be independent of each other. –Job or tasks are ordered such that each must follow a particular or given sequence.

Network activities –ES: early start –EF: early finish –LS: late start –LF: late finish Used to determine –Expected project duration –Slack time –Critical path Some Terminology

Estimate vs. Duration –Estimate … hours, weeks, dollars –Duration … elapsed time including down time and wait times Some Terminology (2)

CPM Step 1:Identify all project activities. Step 2:Sequence activities and construct network. Step 3:Determine the critical path. Step 4:Determine slack times. Step 4.1: Find the EF and ES for each activity. Step 4.2: Find the LS and LF for each activity. Step 4.3: Determined the total slack time for each activity.

CPM Network for Computer Design Project

Why Projects Run Late

Why Schedules “Always” Move Right Estimate of effort Estimate of duration Probability of completion Human nature

Summary Recent forces push industry to improved project management Tools such as WBS, GANTT, CPM and PERT can improve quality and efficiency of project management Other HR issues must be addressed when attempting to improve project management performance