SPQM Website Redevelopment Proposal Systems Project and Quality Management (7173 & 6678)

‘No Name’ Group Members and Roles Jason Ammann (Yellow / Green): Project Manager Efe Momoh (Blue): Risk Analysis and Management Edson Zandamela (Green): Cost and Quality Assurance

The Problem As detailed in the UC’s strategic plan, the University’s objectives relevant to the problem are: 1.1.Objective 1: Make UC more attractive to students by improving the learning experience through expanding and improving flexible learning at UC. 2.2.Objective 3: To achieve world ranking as a young University; through improving UC’s research and teaching. To meet these objectives, the following issues identified with the current SPQM Moodle site need to be resolved: A number of usability issues with the Moodle site’s landing page. Excessive time required to maintain the online presence for SPQM, especially in terms of setting up and maintaining lecture recordings (Echo 360 content).

Proposed Solution Solution Scope / Design Assumptions: Moodle is to be retained for SPQM. Limited MOOC (Massive Online Open Course) content from other education providers maybe used but it will not form the primary basis for the course. Solution limited to the SPQM Moodle site. Teaching approach to SPQM will continue to be a Flipped Classroom / Blended Learning approach. Two part solution: 1.1.Presentation Solution (replacing Echo 360): Office Mix utilising Microsoft (MS) PowerPoint Site Solution: Usability testing and Moodle site update using the Participatory Design Methodology.

Proposed Presentation Solution – Office Mix What does an Office Mix presentation offer the SPQM course delivery over standard MS PowerPoint? Improved navigation Free form inking Audio and video narration Quizzes and polls

Proposed Presentation Solution – Office Mix (sample of a quiz)

Proposed Presentation Solution – Office Mix (cont) Mock-up of an Office Mix Presentation embedded in the SPQM Moodle site (utilising the Microsoft Moodle plug-ins)

Proposed Presentation Solution – Office Mix (cont) Office Mix recording screen Recording an Office Mix presentation is very simple: In PowerPoint 2013, select the ‘Mix’ tab. Select camera and / or microphone options. Start recording! Using the ‘Office Mix Now’ option, recordings could be made during the live lecture, then uploaded to Moodle or the Office Mix cloud.

Proposed Presentation Solution – Office Mix (cont) Office Mix Slides upload options (note embedded video) Saving an Office Mix recording: In ‘Mix’ tab, select ‘upload’. Two options available; Save as a file to upload to Moodle (required Moodle plug-in installation) or upload to the Mix Cloud (free for Office Mix users).

Proposed Presentation Solution – Office Mix (cont) Sharing Office Mix presentations Sharing an Office Mix recording: In the Office Mix cloud, add basic metadata (name, description etc). Set the permission level for the presentation. Share via social media or with a URL (sent via to students or embedded in Moodle site).

Proposed Site Solution – Moodle Current Moodle SPQM Landing Page (top)

Proposed Site Solution – Moodle (cont) Proposed Moodle SPQM Landing Page Update

Proposed Solution – Benefits What does the proposed solution offer over the current site? The Moodle site redevelopment / Office Mix presentation solution offers: 1.A low cost solution – Staff time only, software already included with existing MS Office 365 for Education and Moodle Licensing. 2.Is easy to maintain – Presentation can be made during a live lecture (using the ‘Office Mix Now’ option) with a tool familiar to teaching staff (MS PowerPoint), readily edited and easily shared via a number of options. 3.Is easily accessible – No software required to view by students, just an up-to-date web browser. 4.Is usable – Redeveloped Moodle site will offer improved usability over the existing site. The redeveloped site meets the University's strategic plan objectives and the current student / lecturer concerns with the current site / presentation solution, by utilising a low cost, innovative solution.

Proposed Solution – Implementation: Staged approach with initial prototype, later stages (following assessment) rolled out across the University

Proposed Solution – Resourcing What does the proposed solution require from the University? For stage 1 of the project, the following costs will be involved: Option 1 – Office Mix Implementation and Moodle Site Redesign: 87 hours 1 / $ (12.4 hours student time) Option 2 – Office Mix Implementation only: 24 hours 1 / $0 The projected timeframes for the solution implementation: Project initiation, implementation, testing and production rollout to take place between 23 November 2015 and 1 February 2016 (break between 24 December 2015 and 11 January 2016). Prototype completion in time for Semester (15 February). Student evaluation of prototype over the term of Semester Final evaluation / assessment of the project for further rollout of stages 2 and 3, by 16 May The staffing resources required beyond the user testing participants, will be met through existing UC staff positions and therefore do not incur an additional project cost for the University. A full breakdown of the project staffing resources are detailed in the Project Charter. 2 Role hourly rates are based on UC staff casual rates at a level 1 band (year 2016): User testing participants - UC3 Level (UC Students): $34.83 per hour

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