 Data, Research & Federal Policy NCDPI

 CEDARS – Common Education  NC School Report Cards  Data Use in North Carolina

 Robin Lucarelli Technical Support Specialist

 Common Education Data Analysis and Reporting System  An Umbrella Term for three state applications: o UID Student o UID Staff o CEDARS Data Warehouse (CDW) Reporting System NC's PreK-13 State Longitudinal Data System

 Historical data for trending and analysis o Data from School Year and forward  Multiple NCDPI authoritative systems o PowerSchool, CECAS, Truenorthlogic (TNL), Licensure, and more  Federal, state & local level reporting o The state submits federal reports using the CDW  Accessible to State, LEA & School level staff o Secure - authenticate using NCID

 Replacing any operational systems (PowerSchool, CECAS, Licensure)  Real time, transactional data  Open to the public

 Collected at the Detail level, meaning records specific to the individual student and individual staff are collected  Solely dependent upon accurate UIDs  PII – ‘Personally Identifiable Information’ must be protected o No detail level data is used for Federal Reporting o FERPA guidelines are enforced and dictate how any detail level data is to be used

 Monthly o Demographics o Enrollment o Attendance o Program Participation (e.g., Homeless, LEP, Immigrant, Migrant, etc.)  Snapshots (periodic, point in time) o Program specific data o Demographics o CECAS (Sept, Apr, Dec) o LEP (Oct) o Free/Reduced Lunch o Economically Disadvantaged

 Year End (June 30) o Assessments o Course Enrollments o Discipline o Dropout  Year End Program Details (June 30) o Alternative Learning Program (ALP) o Homeless Program Eligibility and Services o Migrant Program Eligibility, Participation and Services o Title I (TAS)

 January and March o Demographics o Certifications o Assignments  Year End (June 30) o Demographics o Certifications o Assignments o Course Instruction o Teacher Evaluation

 Demographics from EDDIE o District/Charter Name, Address and Contact Info o School Grade Ranges, School Schedule Type o NCES Identifier o Operational Status, Open and Close Dates o Charter Status  Information from other sources o AMAOs (LEA/Charter only) o AMO Indicators for Reading and Math o Dropout Rate (LEA/Charter only) o Graduation Rate o Poverty Percentage (School only) o Rural Education Achievement Program (REAP) (LEA only) o SIG School Information (School only) o Title I Status

 Access to the CDW is through OBIEE (Oracle Business Intelligence Enterprise Edition)  Access to OBIEE is secure and managed at the local level  Each LEA/Charter must have a Security Officer or a designated staff person who can identify personnel who are requesting access to OBIEE o Approve, Disable or Deny registration requests o Does not manage User Names and Passwords

 Each individual must register and be approved for access to the CDW o The highest level of access to the CDW for an LEA user is Detail Answers o School level user roles only have access to Dashboards published by DPI o There is no Teacher user role in the CDW  Authentication is based on NCID for any ‘CEDARS’ related application  The NC Public Schools website offers a contact list of the LEA’s Security Officers

 Security Officers o Security Administration Document o CEDARS Data Warehouse Security Officer Video o CEDARS Data Warehouse Security Officer Contact List  User Roles and Registration o Registering for the CEDARS Data Warehouse (CDW) o CDW Registration Video

 Keep in mind that this is your CDW – your school’s data. It is included in local, state and federal reporting  To improve your school’s student data… o Please verify that gender, birthdate and race/ethnicity data are included for all students. o Be sure to enter a student’s program data in a timely fashion (e.g., migrant, immigrant, LEP data) o Be sure to correct erroneous data that is reported to your school from the CDW.

 Diane Dulaney State Coordinator, NC School Report Card

Key Events:  August 11: SRC Coordinator Training  October 28 – November 10: Data Preview  Report Cards are released – December 1, 2015  December: Report Card Snapshots distributed to parents

 Each month, approximately 60,000 people visit the NC School Report Cards (SRC) site.  The School Report Cards website informs citizens about things like class size, the certification background of teachers, school safety, and academic performance.  The site also serves as a primary reporting means for the schools and districts regarding the Elementary and Secondary Education Act (ESEA) performance.  Consolidating Accountability reporting to make the SRC the primary website for public reporting.

School Performance Grades

Data Sources EDDIE – Educational Directory and Demographical Exchange ADM – Average Daily Membership SAR – School Activity Report Accountability

Data Source Accountability

Data Sources The North Carolina SAT Report PowerSchool The International Baccalaureate Report The University of North Carolina System/NC Community College System

Data Sources PMR – Principal’s Monthly Report AMTR - Annual Media & Technology Report PowerSchool

Data Sources Licensure & Certification Files EVAAS

New Indicators – BYOD and 1:1 School

 KC Elander Senior Data Analyst

 General Assembly o Fiscal Research o Subcommittee Presentations  State Board of Education o Superintendent / Board Chair Reports o Program resources tied to data regarding student outcomes  Research o Transparency o Impacts Education Policy Decisions

 Master Data Calendar  Available on the NCDPI website:  Includes the due date, responsible area, and the NCDPI contact  Sortable Excel version  Updated Annually

 DMG = Data Management Group  Official NCDPI oversight body for data  Consists of representatives from all areas of agency  Charged with responsibility for and authority to set policy and resolve issues concerning data collection, management and use  Enables the NCDPI to meet the responsibility of providing accurate and timely data  Supports the agency objective of having authoritative data collection systems

 Fosters Partnership and Teamwork across Agency  Leadership acknowledged need for Unique Student and Staff Identifier (UID)  Lowered Silos; increased communications  Consistency across data submissions o Timelines negotiated to meet agency requirements o File Transfer system created and implemented  Communication with and involvement of LEAs  Major reduction in duplication of collection and reporting efforts

 Education Data Exchange Network  Single point of entry for data submitted to the Federal government  Examples of Data Submitted: o Aggregate Student Assessment o Exceptional Children o Limited English Proficiency o Migrant o Career and Technical

 Federal o No Child Left Behind o EDEN data populates the Consolidated State Performance Report o CTE EDEN data populates Consolidated Annual Report o Exceptional Children data populates State Performance Plan o National Center for Educational Statistics pulls data from EDEN o Office of Civil Reports- Every other Year  State o CEDARS o ADHOC Data Requests o Legislative Reports o State Evaluation Projects

 Collection and reporting of required data to United States Education Department (USED) according to an established timeline and in a designated manner. o States collect and report data the way USED requires. o States report data to USED through electronic submission o States report data according to set schedule o State handles all data inquiries from USED

 Passes high level validation  Plausible year-to-year variance  Gives clear picture of state performance  All entities and subgroups are accounted for (LEAs and/or schools)  Consistent data reported across sources

Complications of tardy data to PowerSchool and CEDARS:  Timing and completeness of reports impacted  Incomplete picture of the status of students nationally, statewide, and at the local level  Data requests filled with outdated data  Publication and/or analysis of data delayed  Funding Implications

 Lou Fabrizio, Director,  Karl Pond, Enterprise Data Manager,  KC Elander, Senior Data Analyst,  Diane Dulaney, Data Analyst,  Terra Dominguez, Functional Systems Analyst,  Robin Lucarelli, Technical Support Specialist,  Maryam Latil, P-20W Administrative Support,  Lou Fabrizio, Director,  Karl Pond, Enterprise Data Manager,  KC Elander, Senior Data Analyst,  Diane Dulaney, Data Analyst,  Terra Dominguez, Functional Systems Analyst,  Robin Lucarelli, Technical Support Specialist,  Maryam Latil, P-20W Administrative Support,