May 12, 2006 District Engineer Presentation1 Signing Performance Measures Report 2005 Data

May 12, 2006 District Engineer Presentation2 Signing Policy, Measures & Target Policy Replace signs near end of useful life Measure 1) Percent of signs replaced annually to meet a 12 year cycle 2) Percent of signs over 12 years old Target Replace 8 percent annually to achieve 12 year life cycle

May 12, 2006 District Engineer Presentation3

May 12, 2006 District Engineer Presentation4

May 12, 2006 District Engineer Presentation5 Total Number of Signs (Signs, Markers and Delineators)

May 12, 2006 District Engineer Presentation6 Note: D7 is up to date

May 12, 2006 District Engineer Presentation7 Note: D7 is up to date

May 12, 2006 District Engineer Presentation8

May 12, 2006 District Engineer Presentation9

May 12, 2006 District Engineer Presentation10 Summary 19,851 signs replaced statewide in 2005 => 60 percent of annual target D1, D4 and D6 were close to meeting the 8% target for this year D7 is 100% and D8 is 96% up to date. D2, D3 and Metro still struggling to meet 8 percent annual target due to lack of staff; increasing number of new signs/replacement of damaged/vandalized signs D1, D4 and D8 exceeded target in 2003 or 2004 due to sign replacement contracts supplementing Mn/DOT sign crews 2.4 % decrease in statewide measure from 2004 to 2005

May 12, 2006 District Engineer Presentation11 Analysis  Longer life cycle of new prismatic sheeting (VIP and DG3 15+ years) compared to HI sheeting (12 years)  Statewide Sign Management System Implementation over next two years  Cost to maintain signing asset will continue to rise (both material and labor costs)  Number of new/vandalized signs has stabilized in 2005  1% annual growth of new signs statewide  Gap between target and what can be accomplished within budget and staff constraints will grow

May 12, 2006 District Engineer Presentation12 Financial Impact - HSOP $3.8 million needed annually for next four years to eliminate the backlog, replace old interstate signs and keep pace with system growth  $1.4 million (materials and installation costs) to bring 9% statewide backlog of aging signs up to12 year replacement cycle  $1 million for interstate sign replacement in Districts 1, 3 and 6 which have several segments of interstate highways with signs 15 to 20 years old ($3.9 Million has been program for 2007 – 2010)  $1.4 million (materials and installation costs) for 1% annual growth in sign system statewide

May 12, 2006 District Engineer Presentation13 Signing Recommendation Continue to use the percentage of signs replaced to meet 12 year cycle as one performance measure Continue to use the percentage of signs over 12 years old to measure “Overall Sign System Condition” Implement sign management system in Metro, D6 and D8 by June 2007 (Phase 1) Implement sign management system in remaining districts by June 2008 (Phase 2) Continue to use capital program to replace larger interstate signs (D1, D3 and D6 have all scheduled projects totaling $3.9 Million in ’07-’10)

May 12, 2006 District Engineer Presentation14 HSOP Recommendation (pp – 3-71) –Signing Implementation Strategies (section D) “Mn/DOT should continue to pursue the development of an automated sign inventory and management system to track the repair and maintenance of signing activities…. Without a sign management system, it becomes more difficult to manage the system efficiently and ensure that signs are being replaced before the end of their useful life.”

May 12, 2006 District Engineer Presentation15 SMS Benefits from D7 Reduced SAMMS inventory by 80% Can now order only what’s needed Can reference a history of what has been used Ability to project an actual Mn/DOT cost for signing activities Collected information ads in producing an accurate Work Plans Maintain history of duration and frequency for each activity Ability to estimate cost of predictable activities

May 12, 2006 District Engineer Presentation16 SMS Benefits (Continued) Ability to produce accurate signing plans and contracts including accurate cost estimates Ability to predict cost of proposed signing changes Extra trips to site for verification reduced when repair or replacement needed Recorded detailed work history provides ability to: Identify problems with site, location, and hardware Record repair costs for restitution Achieve maximum life from signs Answer specific questions about field inventory Determine best business practices

May 12, 2006 District Engineer Presentation17 SMS Project Status Selected SignTrack as Mn/DOT standard SMS software Statewide license for up to 100 users and one year of maintenance has been purchased. ($163,000) Yearly maintenance $281 per used license (to be paid by district/office operating budgets starting in FY 2008) Central server has been purchased by OIT Kay McDonald from OIT will be co-project manager with a mobility from district maintenance.

May 12, 2006 District Engineer Presentation18 Project Teams Sign Business Practices –Define procedures and activities –Define fields, pick lists, libraries –Define relation to WMS (work orders, work plans and LEMO) Traffic Business Practices –Review signing contracts and SignCAD –Develop library definitions –Traffic Work Orders (TWO) –State Aid, Fed Aid and Municipal agreement projects Reporting Mapping Issues –Microstation, Arcview and Basemap –Mile Markers, Reference Posts and XY Coordinates Service Level Agreements