NASA/Goddard Space Flight Center’s (GSFC) Procurement Operations Division (POD) All Hands Meeting February 2016

Agenda 2015 Year in Review Initiatives for 2016 Code 210 Annual Procurement Awards Presentation

CY15 Challenges High volume of work, continuing to lead the Agency in number of actions processed Large number of Source Evaluation Boards (SEB’s), with significant impact to resources Procurement Business Services Assessment (BSA) activity – High commitment of resources, quick turnaround actions Decision to transfer Simplified Acquisition function to NSSC causing disruption, uncertainty Withdrawal of DCAA support for audits, cost voucher reviews, resulting in increased responsibility for Contracting Officers/Specialists

Highlights: Our People Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positive Code 210 employees recognized for expertise and overall quality of service – in all areas: operations, policy, systems, industry assistance Procurement represented in numerous Center and Agency-level committees and activities Small Business program recognized as a leader for the Agency Thank you for your professionalism and dedication to quality! Several of our employees recognized this year through external awards: Goddard Honor Awards: Nipa Shah, Finale Uptegrow and Keva Crossen NASA Honor Awards: Laura Freeman, Geoffrey Sage and Karen Smith Code 200 Awards: Stephanie Bailey, Craig Keish, Keva Crossen, Dean Patterson, Billie Smith, Naimah Bhuruku and Andrea McClendon  

Highlights: Our People Other external recognition of Code 210 Employees: LaShawn Feimster and Darlene Harkins received Small Business Advocates Awards from NASA HQ along with the technical team for the SEWP V acquisition Bruce’s Tsai’s article “Targeting Frivolous Bid Protests by Revisiting the Competition in Contracting Act’s Automatic Stay Provision” was published in the Fall NCMA Journal of Contract Management.    Wanda Moore selected as NASA Representative in Government-wide CXO Fellowship Program Eric Newman completed his 6-month detail at JSC for the Agency Mid- Level Leadership Program (MLLP)

Highlights: Our People Nine new employees have joined our Division over the past year (since March 2015): Djaataa Onanuga (Pathways intern) (210.H) James A. Royal (210.I Wallops) JaeSun Riley (210.I Wallops) Ian Sherry (Pathways intern) (210.Y) Shanita Boykin (Pathways intern) (210.S) Ryan Hancock (210.S) Georgeana Green (210.M) Catherine Gray (210 Pricing) Darrin Holland (Pathways intern) (210.M)

Highlights: Our People Training/Education/Career Development Nine (9) FAC-C certifications issued: 1 at Level I; 6 at Level II; 2 at Level III One (1) employee completed their Bachelor’s degree 17 employees are currently enrolled in classes through Center education programs such as AIMS (Undergrad and Graduate studies) 12 employees participated in Leadership training (Building Bridges, LDEM C, NASA First, MLLP, LTI, Road to Mission Success) 4 employees participated in Center-level diversity discussions groups and training: 1 Manager in Power and Privilege – Disabilities series and 2 Managers and 1 employee in the Power and Privilege – Generation Series Career Progression 10 Contracting Officer warrants were issued (combination of new and upgraded warrants)

Highlights: Our People 10 employees serve on Code 200 D&I Committee: Dawn Fountain – Code 200 Directorate Alternate D&I Rep Monica Allen – Co-Chair, Women’s Advisory Committee, DDP Facilitator Naimah Bhuruku – Co-Chair, New and Developing Professionals Advisory Committee David Boon – Secretary, Veterans Advisory Committee LaShawn Feimster – DDP Facilitator Cheryl Johnson – African American Advisory Committee Jennifer O’Connell – DDP Facilitator Forestine Robinson – Co-Chair Women’s Advisory Committee, DDP Facilitator, GSFC Mentor Karen Smith – Co-Chair, LGBT Advisory Committee Julie Rivera – Hispanic Advisory Committee for Employees, GSFC Mentor

Highlights: Workplace Climate Initiatives Climate Advisory Team established Employee inputs solicited and results synthesized Discussions initiated with Procurement Officer on specific recommendations/actions Employee Suggestion Box continuing to collect beneficial ideas Received an additional 47 inputs over the past year Division Management Visits/Discussions completed with each office Supervisory Feedback surveys and discussions completed for each office Code 210 Telework Guidance updated and clarified Implemented Code 210 Annual Awards and “Thank You” Program

Highlights: Workplace Climate Initiatives Climate Advisory Team Membership Naimah Bhuruku, Code 210.M Andrea Davis, Code 210.I Finale Uptegrow, Code 210.I (Wallops) Michael Levy, Code 210.H Kelly Lytton, Code 210 (JPSS) Danit Rainey, Code 210.P Ashley McQueen, Code 210.S Jason Lou, Code 210.Y Kathy Thomas, Simplified Acquisitions Deanna Herschell, Code 210 (SOS) Camille Thurston, Procurement Manager Jim Becker, Senior Staff Pauline Barrett, Procurement Manager Tammy Seidel, Associate Division Chief

Highlights: Our Processes 102 Templates/Exhibits have been developed, posted and continue to be maintained on 210 Website including: D&Fs, Sole Source Justifications and Letter RFPs, GFP and Option Exercise Memos, FFP Pricing Exhibits, RFP/DRFP Cover Letters, BPA Checklists, SEB/IET Appointment Memos, GSA Competitive Order RFQ and more. Clause Finder continues to be updated and improved with new features Conducted In-House Procurement Training on topics such as Metadata, 533 Analysis Process, Foreign Acquisitions, Government Property, Templates, Debriefings, Award Fee Process, DD254s, Prenegotiation/Negotiation Summaries, and Price Reasonableness for Simplified Acquisitions External Customer Training on procurement related topics to the OCFO, Flight Projects Directorate – Code 400. Issued new GSFC Circular regarding Blanket Purchase Agreements and updated GSFC Circulars on Escalation Rates, Award Fee, JOFOCs, Government Property, and the R&A Matrix Successfully supported an ISO Surveillance Audit, 2 NQA audits for ICESat-II and SCNS, and a Safety IFO audit Successfully avoided potential strike situations on ETIS II, SCNS, and WICC II NASA/GSFC Debriefing process recognized as a best practice in NASA and Federal Government, with presentations at multi-agency acquisition workshops, HQ Procurement Webinar, and Agency Procurement Conference

POD Procurement Obligations FY 2005 – FY 2015 GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC, etc) Source: BW Report PRRPT7 – FY 12

FY15 Total Actions Completed (not including TO/DO in TOMS) Doc Type New Awards Mods Total Contracts 281 2451 2732 Grants 52 IAA 192 551 743 All Others (POs/DOs/BPAs & Calls) 1,930 2,231 4,161 Source: FPDS-NG for Reportable Actions; PRISM for Non-Reportable Actions

FY15 Total Actions Completed (not including TO/DO in TOMS) Contracts* All Other Actions (BPA, PO, TO/DO/Calls, IAA, Grants) Totals New Awards 281 2,122 2,403 Mods 2,451 2,834 5,285 Source: FPDS-NG for Reportable Actions; PRISM for Non-Reportable Actions *Contract Total includes the new SEWP V GWACS

CY15 Source Evaluation Boards Completed Systems Engineering Advanced Services (SEAS) $188M NASA Post Doctoral Program (NPP) $100M Mechanical Integrated Services & Technology (MIST) $505M Technology & Integrated Discipline Engineering Services (TIDES) $114M Earth Observing Systems Data and Information System Evolution and Development-2 (EED) $240M NASA Research Education Support Services (NRESS) $130M Geophysics, Geodynamics and Space Geodesy – 3 (GGSG) $97M Software Engineering Services II (SES) $246M Solutions for Enterprise-wide Procurement (SEWP V)Solutions for Enterprise Wide $20B/Contract (201 Contracts) Joint Polar Satellite System 2/3/4 Spacecraft Procurement $470M

Other Major Contract Awards Programmatic and Institutional Knowledge Exchange Services (PIKES) Environmental Services LDEM program support US Global Change Research Program (USGCRP) Spectrum Management & Engineering Services

Major Competitions in Process NASA Sounding Rockets (NSROC III) Range Operations Contract (ROC II) Goddard Information Technology Integration and Support Services (GITISS) RSDO On-Ramp Omnibus Multidiscipline Engineering Services (OMES II) Ground Systems and Mission Operations (GSMO 2) Support for Atmospheres, Modelling and Data Assimilation (SAMDA) Safety and Mission Assurance Services (SMAS II) Systems and Software Assurance Services (SAS) Facilities, Construction, Engineering, and Technical Services (FaCETS III) Facilities Operations and Maintenance (FOMS III) Space Exploration Network Services Evolution (SENSE)

Major Non-Competitive Accomplishments Awarded 2 additional units for VIIRS and CrIS instruments for the JPSS-3 and JPSS- 4 missions. Processing actions for 2 additional units for ATMS and OMPS instruments for the JPSS-3 and JPSS-4 missions.  Developing13 science team contracts for the Formulation Science Investigation Teams for the WFIRST mission.  These teams will work for 5 years with the NASA and Project teams on science requirements, mission design and scientific performance predictions for the mission. Developing Phase A contracts for five (3 Astrophysics Small Explorer missions and 2 Explorer Missions of Opportunity) recent NASA Explorers Program selections to conduct focused scientific investigations and develop instruments that fill the scientific gaps between the Agency’s larger missions.  Developing Phase A contracts for two recent Discovery Program selections for LUCY and DAVINCI missions.  

Other Major Accomplishments Exceeded Small Business Goal of 22.1% - actual achievement for FY15 was 26.5%. Closed out 2088 contractual vehicles division-wide.

Programmatic Achievements/Launches Significant procurement workload across entire Division to support launches: Awarded a construction contract for a new Mission Launch Command Center to support WFF launches.  The MLCC is being constructed in anticipation of the Antares launch, currently scheduled for June 2016.  In preparation for an October 14, 2016 launch, all GOES-R instruments were successfully delivered to the Spacecraft Contractor for integration and test. Numerous contract actions ongoing to support OSIRIS-Rex launch in September 2016  

CY 16 Code 210 Division Priorities Pursue hiring in order to achieve and maintain approved staffing levels Continue preparation for transition of Simplified Acquisition function to NSSC in October 2016, to ensure that our buyers have opportunities to succeed and quality of work is maintained Continue Workplace Climate initiatives Implement recommendations from Climate Advisory Team Action plan follow-up from supervisory feedback surveys Implement Code 210 Shadowing Program Work with HQ, other Centers to implement Procurement BSA initiatives Continue emphasis on NASA HQ reporting metrics, with focus on Lead-times for competitive acquisitions, CPARS, closeouts  

CY 16 Code 210 Division Priorities Meet/Exceed all Small Business goals Improve performance in underutilized categories (WOSB, SDVOSB, HubZone) Improve efficiency of acquisition process Continue efforts to improve effectiveness and efficiency of processes Obtain feedback from stakeholders Maintain focus on proper handling of procurement sensitive data, and reinforce message to requirements organizations

Our Guiding Principles: We create a positive, supportive environment where everyone’s views are respected We build/maintain strong trust between management and employees Leaders/managers look out for employees’ best interests Everyone gives best effort and is accountable for their work Leaders/managers consistently model the behaviors they expect from employees Employees are motivated to be inquisitive, offer ideas, and seek to understand why they do what they do Everyone takes pride in their work, and quality of work improves

Thank You Program Nominees for the past year Daniel Adams Leslie Adams Jackie Arrington- Goins Pauline Barrett Odessia Becks David Boon Mary Brown Denise Byrd Melanie Crespo Keva Crossen Rogenia Dean Michelle Delaney Candis Edwards Georgeana Green Tiera Greene Alexis Harris Meredith Hart Terry Haynes Deanna Herschell Jo Howard Spencer Hurd Stephanie Jackson Julie Janus Alpana Jenne Jasmine Jett Jen Johnson Raymond Jones Ann Kearney Craig Keish Steve Kramer Sang Lee Steve Lloyd Nancy Lockard Kelly Lytton Janicea Mccree Lois McDuffee Rhonda McGrath Michelle McIntyre Ashley McQueen Alicia Middleton Cassandra Moore Wanda B. Moore Tiffany Neal Djaataa Onanuga Therese Patterson Deandre Rawlings Antwan Reid Delia Robey Michele Rook Tracie Rustin Tammy Seidel Diane Scheuerman Torey Stevenson Ronda Stone Denise Sydnor Cindy Tart Didetsa Vazquez- Soto Eboni Washington Alisha Willis Sherika Wilson Jonathan Wingerberg

Thank You Program Nominators for the past year Amy Aqueche Pauline Barrett Jim Becker Naimah Bhuruku Craig Keish Steve Lloyd Ashley McQueen Lisa Mullen Eric Newman Djaataa Onanuga Michelle Padfield Karen Place Antwan Reid Nipa Shah Mary Stevens Camille Thurston Alisha Willis Jonathan Wingerberg