JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 1 Meeting , Berlin Joint Programming Initiative “More Years, Better Lives” The Potential and Challenges of Demographic Change Meeting 21 September 2010 Berlin

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 2 Meeting , Berlin Agenda 09.00Welcome by BMBF 09.05Introduction 09.30JPI Governance structure and bodies (input: proposal document) 11.00Establishing the JPI Structures Lunch break Continuation of discussion 14.00Overview of national programmes 14.30Draft agenda for the next process steps: Who is doing what until when? 15.15Presentation of online-tool / webpage – needs & wishes 15.45Wrap up of this meeting and fixation of next meeting

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 3 Meeting , Berlin Introduction  New participants  Approval of minutes of the last meeting  Political state of play of the JPI Framework Guidelines Joint Programming Conference on 18/19 October 2010 Other COM and GPC/Council activities

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 4 Meeting , Berlin JPI Governance structure and bodies (Input: Proposal document from 26 July 2010) Content: 1. Introduction 2. Overall guiding principles for steering and funding 3. Governance Structure The General Assembly Advisory Boards Scientific Advisory Board Societal Advisory Board Working Groups The Technical and Scientific Secretariat Annex Annex 1 Annex 2

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 5 Meeting , Berlin

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 6 Meeting , Berlin Establishing the JPI Structures 1. Presentation on nomination and selection procedure of representatives for the JPI Governing Bodies (GA and Advisory Boards) 2. Presentation on nomination and selection procedure of scientists for the Working Groups 3. Procedures and timeline for the constitution of the JPI bodies

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 7 Meeting , Berlin 1. Nomination and selection procedure of representatives for the JPI Governing Bodies (GA and Advisory Boards) - Nomination for the General Assembly will be made by each particiapting country. The decision making rule within the General Assembly shall be “one country – one vote” and this requires that any MS or AS delegation nominate a single voting person. - Scientific Advisory Board: It is proposed to constitute the SAB with 15 persons, among them the chairs and vice chairs of the 5 thematic Working Groups (10 members) and 5 external experts nominated on personal merits whatever their country, including countries not participating in the JPI and not as representatives of countries, stakeholders or lobbyists. They will be nominated for period of 2 years, they can be nominated for a second term. - The General Assembly will define the number of experts nominated to the Societal Advisory Board. At this stage, it is proposed to constitute the SOAB with about 20 persons. Members will be nominated for period of 2 years, they can be nominated for a second term.

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 8 Meeting , Berlin 3-stage process 2. Nomination and selection procedure of scientists for the Working Groups (Input: Proposal document from 1 September 2010) Stage 1: Member States in the JPI propose a list of emminent scientists for each working group taking into account the following criteria: Scientific Excellence/International reputation of the nominated scientist Involvement in national/international research projects and programmes of the nominated scientists

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 9 Meeting , Berlin Stage 2: Based on the nominations of the member states and taking into account the thematic and interdisciplinary scope of each working group, a proposal for a start-up configuration for each working groups will be prepared by the JPI scretariat. In this selection, the following criteria should be used: International and gender diversity Interdisciplinarity: All disciplines/reseach areas defined as neccessary for a certain WG should be involved. Stage 3: The final start-up members of the working groups will be confirmed by the General Assembly.

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 10 Meeting , Berlin Procedures and timeline for the constitution of the JPI bodies All nominations should be sent to the JPI secretariat until 1 November The Secretariat will provide an overview and comprehensive lists of all nominations and distribute this to all participating countries. The formal approval of the nominations will be done in the next meeting.

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 11 Meeting , Berlin With the use of a template information on all relevant national programmes will be collected. (Deadline 1 November 2010) The secretariat will provide this information in appropriate form to all participants online (i.e. Database). Selected pieces of programme informations will be provided online for the scientific community. Overview/Mapping of national programmes

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 12 Meeting , Berlin Draft agenda for the next process steps Schedule and deadlines for next tasks - Nominations for Bodies: 1 Nov National Programme Information: 1 Nov Next Meeting: December 2010

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 13 Meeting , Berlin Presentation of online-tool

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 14 Meeting , Berlin Next meeting:

JPI “More Years, Better Lives: The Potential and Challenges of Demographic Change” 15 Meeting , Berlin Contacts: Federal Ministry of Education and Research Division Microsystems Bernhard Rami Phone: VDI/VDE-IT Marc Bovenschulte Phone: Christian Wehrmann Phone: