UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Session 6B Business Process Analysis by Sue Probert, Vice-Chair SHIP PDA 1 Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Business Process Analysis Guide to Simplify Trade Procedures - UN/ESCAP & UNECE The International Supply Chain Reference Model Rice Export Example 2 Agenda UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business 3 UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business 4 UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business 5 UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business 6 The main deliverables of a Business Process Analysis exercise within the context of trade facilitation are: A use case diagram showing the scope of the business process analysis project A set of activity diagrams; each explaining a core business process as represented by a use case diagram A set of process descriptions; each providing a textual description of an activity plus related information such as relevant laws, rules, and regulations, documentary requirements, input and criteria to enter/begin the business process, output and criteria to exit the business process etc. A list of trade forms and documents which may be accompanied with samples of physical copies; An integrated activity diagram and a time-procedure chart; A list of identified bottlenecks; and Recommendations to improve the business process and/or to-be business process models. UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business 7 UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Standardizing Business Processes & Data 8 BRS Business Requirement Specification Creates a high-level semantic description of business processes Who? When? Which business processes? RSM Requirements Specification Mappings Defines the data elements which are to be exchanged in a business process UN/CCL Core Component Library Data harmonized with all other existing business processes CCBDA Core Component Business Document Assembly Creates a subset of the CCL with the corresponding RSM which will reply to this business process NDR Naming & Design Rules Defines how to create a sample XML schema from the UN/CCL CCTS Core Component Technical Specification Explains how to create new data elements and their relations within the library XML UN/EDIFACT UNTDED Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Standardizing Business Processes & Data 9 Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Buy/Ship/Pay BRS UN/CEFACT Buy/Ship/Pay (BSP) Business Process Reference Model Buy PayShip Prepare for export Import Prepare for import Transport Export Commercial Procedures Establish sales contract Order goods Advise on delivery Request payment Transport Procedures Establish transport contract Collect, transport and deliver goods Provide waybills, Goods receipts, etc. Regulatory Procedures Obtain im/export licenses etc. Provide Customs Declarations Provide cargo Declarations Apply security measures Clear goods Financial Procedures Provide credit rating Insurance Execute payment Issue statements 10 UN/CEFACT SW Workshop – Tirana June 2016 Albanian SW Workshop – Session 6B

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Identify Potential Sales Partner Actors/Roles Customer Buyer Final Consignee Importer Transport Services Buyer Actors/Roles Authority Customs OGAs Certification Authority Chamber of Commerce Actors/Roles Intermediary Transport Services Provider Carrier Freight Forwarder Bank Customs Agent Insurer Actors/Roles Supplier Seller Original Consignor Exporter Transport Services Buyer Purchase and Supply International Establish Agreement (Sales) Order (Sales) Ship Pay (Sales) Sales Quotation Sales Order Order (Transport) Ship Transport Services Sales Invoice Transport Contract Contract Border Clearance Import/Export Declarations Cargo Reports/ Manifests Origin and other Certificates Establish Agreement (Transport) Pay (Transport) ) Sales Contract The Relationship between the Sales and Transport Service Contracts 11 (FAL form 7) Maritime FAL Forms Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business 12 The Transport Service Contract B/S/P Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Export of Jasmine Rice from Thailand Information: Participants, processes, data 13 Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Export of Jasmine Rice from Thailand Information: Participants, processes, data 14 Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Documents related to Exportation of Rice (from purchase order until the cargo container leaving the sea port) 1.Proforma Invoice (35) 2.Purchase Order (39) 3.Commercial Invoice (51) 4.Application for Letter of Credit (24) 5.Letter of Credit (32) 6.Packing List (25) 7.Cargo Insurance Application Form (20) 8.Cover Note (23) 9.Insurance Policy (24) 10.Booking Request Form – Border Crossing (25) 11.Booking Confirmation – Border Crossing (30) 12.Booking Request Form – Inland Transport (16) 13.Booking Confirmation – Inland Transport (18) 14.Bill of Lading (42) 15.Empty Container Movement Request (TKT 305) (20) 16.Request for Port Entry (TKT 308.2) (27) 17.Equipment Interchange Report (EIR) (24) 18.Container Loading List (28) 19.Container List Message (32) 20.Outward Container List (34) Master Sea Cargo Manifest(17) 22.House Sea Cargo Manifest (37) 23.Export Declaration (114) 24.Good Transition Control List (27) 25.Application for Permission to Export Rice (KP. 2) (24) 26.Sales Report (KP 3) (21) 27.Application for the Collection of the Permit for the Export of Rice (A. 3) (35) 28.Permit for the Export of Rice (A. 4) (35) 29.Application for Certificate of Standards of Product (MS. 13/1) (44) 30.Certificate of Analysis (17) 31.Certificate of Product Standards (MS. 24/1) (45) 32.Certificate of Fumigation (21) 33.Application for Phytosanitary Certificate (PQ. 9) (29) 34.Phytosanitary Certificate (33) 35.Application for Certificate of Origin (42) 36.Certificate of Origin (38) * Number in parenthesis is the no. of data elements 36 documents involving 15 parties, and more than 1,140 data elements to be filled in Regulatory Docs Ship Docs Buy/Pay Docs Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Example - Data Harmonization of 4 documents (Exporting Rice) 16 Request form for Permit for the export of rice Request Form for Rice Quality Certificate Standardized Data Set of 4 documents (70 Data Elements) Standardized Data Set of 4 documents (70 Data Elements) Standardization and Data Harmonization 24 Data Elements 63 Data Elements Standardization and Harmonization can reduce the data elements from =155 data elements to 70 data elements for a standardized data set Permit for the export of rice Rice Quality Certificate 30 Data Elements 38 Data Elements Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Example: 1. Simplified documents  simplified processes 17 Department of Foreign Trade Office of Commodity Standards Customs Exporter or Representative Prepare documents for submitting to Customs at port of exit Permit for the Export of Rice (A.4) with actual quantity exported Certificate of Standards of Products (MS. 24) with actual quantity exported Record the actual quantity exported and released date Acknowledge the provided information Prepare documents to declare the actual amount exported Permit for the Export of Rice (A.4) with actual quantity exported Certificate of Standards of Products (MS. 24) with actual quantity exported Evidence of Sales (Purchase Order or Sales Contract) Acknowledge the provided information Example of redundant procedural and documentary requirements Acknowledge the provided information Department of Foreign Trade Verify the accuracy/authenticity of exported cargo Exporter or Representative Customs Office of Commodity Standards Thailand’s Export Process of Jasmine Rice Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016

UNECE – United Nations Economic Commission for Europe UN/CEFACT – UN Centre for Trade Facilitation and e-Business Office of Commodity Standards Customs Exporter or Representative Prepare documents for submitting to Customs at port of exit Record the actual quantity exported and released date Acknowledge the provided information Permit for the Export of Rice (A.4) with actual quantity exported Certificate of Standards of Products (MS. 24) with actual quantity exported Evidence of Sales (Purchase Order or Sales Contract) Acknowledge the provided information Department of Foreign Trade Department of Foreign Trade Verify the accuracy/authenticity of exported cargo Exporter or Representative Customs Office of Commodity Standards Example: 2. Remove Redundancies 18 Thailand’s Export Process of Jasmine Rice Albanian SW Workshop – Session 6B UN/CEFACT SW Workshop – Tirana June 2016