REAL ID Update EVVE Nationwide Update Rose Trasatti Heim NAPHSIS EVVE Project Manager 2011 Annual Region 1 Conference July 20, 2011

Who is NAPHSIS?  National Association for Public Health Statistics and Information Systems  Formed in 1933  Association of state health statistics and vital records agencies in 57 jurisdictions  Mission: Provide national leadership and advocacy on behalf of its members to ensure the quality, security, confidentiality and utility of vital records and health statistics, as well as their integral role within health information systems, for monitoring and improving public health.

What is EVVE?  Electronic Verification of Vital Events  Remote message based query system for birth and death records  Authorized users have a single interface to generate a query to any participating vital records agency throughout the country Verifications Certifications

What are the Benefits of EVVE?  Protects against potential fraudulent activities  Improves customer service by facilitating rapid access to accurate and verifiable vital record data  Supports the future of business between the vital records offices and EVVE users  Safeguards the confidentiality of data  Offers a secure mechanism for communication between agencies and vital records offices  Integrates easily with current legacy systems  User friendly internet-based interface also available

2. Clerk/Applicant processes application Clerk/applicant enters application info Clerk /applicant enters birth information -EVVE-ui -Within legacy application 3. BC Query Request 5. SQL query statements 7. EVVE query response (match or no-match) EVVE HUB 4. BC Query Request VR SERVER EVVE-SI Module VR EVVE Data Base Log File Vital Records Agency No-Match Analysis 6. SQL results 8. BC Query Response EVVE Query Process 1.Enrollment Applicant with a Birth Certificate (EVVE verification query) AAMVA Gateway 3a. BC Query Request (UNI)3b. BC Query Request (XML) 8a. BC Query Response (XML) 8b. BC Query Response (UNI)

Birth Query Verification Request  Required Fields First Name Last Name Date of Birth Jurisdiction of Birth Date Filed or File Number  Optional Fields Middle Name Generational ID Date Filed or File Number

EVVE Query Logic  Queries for an exact match  If no exact match then EVVE executes alternate queries  Return Codes Match Will indicate person deceased if birth record marked No-Match on one required field Provides helpful hint No-Match on more than one required field Multiple Matches Other (time out, no data for that year, etc.)

DHS Funding  NAPHSIS received monies to implement EVVE nationwide  Funding available through June 2012  EVVE system enhancements/upgrades  Independent certification and accreditation of EVVE system  Implement EVVE in 57 jurisdictions  Procured Data Analysis Tool

EVVE System Enhancements/ Upgrades  Rolled out EVVE 2.0 in October 2010  Incorporates National Pricing Model  Improved management, performance, and audit reporting  Built-in alerts and notifications  Enhanced user, agency, jurisdiction management features  Roles based menu privileges  Supports batch processing, broadcast queries  Separate backup hosting site for EVVE hub

Certification and Accreditation  Independent C&A process  NIST Moderate Level Security Requirements  Developed 17 required security policies and procedures  On-site security reviews of EVVE main and back-up hosting facilities and infrastructure  EVVE code review  Certification valid for three years

Alaska California Idaho Oregon Washington Montana Wyoming Utah Colorado Arizona New Mexico Texas Oklahoma Kansas Nebraska South Dakota North Dakota Minnesota Wisconsin Iowa Illinois Ohio Indiana Kentucky WV Virginia N. Carolina Georgia Florida Alabama MS Missouri Arkansas LA Nevada Hawaii Michigan Pennsylvania NJ New York CT MA VT NH Maine Tennessee MD DE RI DC S. Carolina EVVE Implementation – June 2011 New York City On-line with EVVE (34) Implementation in progress (6) Guam American Samoa Northern Mariana Islands Puerto Rico U.S. Virgin Islands

Data Analysis Tool  Completed in 22 jurisdictions to-date  EVVE birth data fields analyzed to identify potential anomalies that may impact EVVE match rates  What to do with results? Jurisdiction can evaluate necessary data cleanup efforts, plans, resources needed (staff, money) EVVE vendor may be able to modify query configuration rules NAPHSIS can provide additional guidance in the EVVE Desk Guide NAPHSIS can recommend additional training to users

EVVE Desk Guide NAPHSIS created this EVVE Desk Guide to provide authorized EVVE users with helpful hints on how to query using EVVE. The information in this guide should be treated as confidential and not shared with individuals that are not authorized to use EVVE. Alabama (1930)  Birth verifications can be requested beginning with  Birth certifications can be requested beginning with  Verification query requests require transmission of the state file number (SFN)  The SFN is located in the upper right hand corner of the certificate  Delayed births, amended/changed records and foreign born certificates are in the EVVE database

EVVE Agency Users  Social Security Administration  Department of State – Passport Services Fraud Prevention Managers  Office of Personnel Management  Medicaid Offices Minnesota, Mississippi, Washington, South Dakota, Mississippi District Health Offices  Army National Guard  In discussions with additional user groups

EVVE/EVVER Pilot  DMVs – IA, ND, SD  VRAs – IA, ND, SD, MN, MO, MT  Pilot duration – 7 years  VRA Session Match Rate (Jan 1, 2011 – May 31, 2011) IOWA 72% MINNESOTA 92% MISSOURI 75% MONTANA 93% NORTH DAKOTA 94% SOUTH DAKOTA 94%

Next Steps/Challenges  Complete installation & data analysis in remaining VRAs  Work with DHS, DIVS, AAMVA to support DMV usage of EVVE  Address EVVE concerns raised by DIVS Committee VRA birth data quality How to handle no matches National Pricing Model Established by EVVE Advisory Committee in 2007 (NAPHSIS, AAMVA, DHS, DOS, SSA, CMS, NCHS) Tiered pricing based on volume Multi-component fee model  NAPHSIS suggestions we have discussed with DIVS Committee DMV user training for more accurate query data entry More methodical no match process Explore concept of potential agreements between VRAs and DMVs to reduce costs and fraudulent issuance of documents (DL/ID card, Birth Certificate)

Contact Information Rose Trasatti Heim EVVE Project Manager NAPHSIS Headquarters 962 Wayne Avenue, Suite 701 Silver Spring, MD (301)