GSA Quarterly TSP Meeting Wednesday, August 14, 2013 CP4, 2200 Crystal Drive, Arlington, VA – Room L1303 U.S. General Services Administration

Meeting Agenda 09:00-09:15 am GSA Intro 09:15-09:45 am TransPort Integrator (TPI) Update Kelly Sinclair (IBM) 09:45-10:30 am GSA Audits Update George Thomas (GSA Audits) 10:30-10:45 am Break 10:45-12:00 pm GSA Freight Program Update Scott Kidd (GSA Freight)

GSA Freight Program Update Wednesday, August 14, 2013 CP4, 2200 Crystal Drive, Arlington, VA – Room L1303 U.S. General Services Administration

Discussion Topics Important Fall Rate Filing Information GSA Rates Information LTL Minimum Charge Format TransPort Integrator (TPI) Value Index PayPort Express Requirements Hot Topics Discussion/Questions?

Important Fall Rate Filing Information ONLY Procuring VA Memorial RFO LTL CONUS Rates LTL OCONUS (AK, HI, PR, Canada) Rates TL Rates Bid cycle name FALL_2013 August 15th Rate Filing opens in TPI August 23th Last day to respond to participate in RP (MUST COMPLETE TO SUBMIT RATES!) August 30th Last day to enter rates in TPI October 1st Rates Become Active September 30, 2014 is the Expiration Date

GSA Rates Information GSA RFOs & Timeline – General Rates (Effective October 1, 2013) – Federal Civilian Agencies and FEMA for Emergency Response During and After Normal Business Hours (EXTENDED to September 30, 2014) – Department of State (DOS) (EXTENDED to September 30, 2014) – United States Department of Commerce, Census Bureau Air Rates, Jeffersonville, IN (TERMINATED – only procure for Census years) – AbilityOne (NIB/NISH) (EXTENDED to September 30, 2014) – VA National Cemetery Administration, Memorial Program Cemetery Monuments (Procuring FALL 2013)

GSA Rates Information Future and Potential GSA Customer Agencies – Department of Health and Human Services (HHS) – Department of Homeland Security: US Citizenship and Immigration Services (USCIS) Immigration and Customs Enforcement (ICE) – National Industries for the Blind (NIB) [Non-GSS Depot] – DOE National Nuclear Security Administration (NNSA)

GSA Rates: LTL Minimum Charge Looking to change the current LTL minimum charge format – Currently individual bids against multiple weight breaks In the future TSPs will bid against one LTL minimum across all breaks, per SRO Suggestions or Questions?

TransPort Integrator (TPI) Value Index Traceable Metrics for Carrier Performance Metrics Identified so far: 1.Carrier responsiveness to tender request: % of Tender Accepts 2.On-time performance for pick-up : % of Service failures for pick-up 3.On-time performance for delivery: % of Service failures for delivery 4.On-time responsiveness for carrier POD 5.Carrier involvement in SmartWay Additional Metrics for discussion: 6. Lost or Damaged Goods – This metrics costs government real $$$ and is most expensive. (TBD) 7.Claims Resolution – Speed of handling and resolving claims ( TBD ) 8.Customer Satisfaction Surveys ( TBD )

PayPort Express Requirements GSA has become aware that TSP electronic submittal of invoices to Citibank's Syncada system are not being entered correctly and thus GSA is not receiving its IFF payment for the shipments. All of the agency PPE billing guides use the same language regarding IFF. – On the first tab, refer to lines – On the last tab, User Interface, it shows where to enter the codes in the interface. – It is a GSA requirement to supply the IFF code If the TSP does not supply the IFF code of "F" on their EDI feed or manually enter it in the interface, Syncada is not able to calculate the IFF charge. The IFF report will show "ZZ-Invalid" in the GSA Program column and a 0.00 in the IFF Amount column. TSPs must enter the IFF code of "F" on your EDI feed or manually entering it in the interface.

Hot Topics IFF collection/requirements Now at 1800 & F Street GSA Freight personnel update Approval documents updates – Will have to re-submit documents – Electronic re-submission Future TSP Quarterly meetings – Need every quarter?

Contacts Tom Hendershot Scott Kidd

Discussion/Questions?