Document Processing Keyboarding Objective 4.01 – Apply formatting and editing features.

Word Processing Word processing software is a type of application software that is used for creating text documents, such as: letters, memos, and reports

Title bar – displays the filename of a document Menu bar – provides you with a menu of options to use when creating a document Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen

Tool bars – provide you with buttons that allow you to access frequently used commands Cursor – on-screen blinking character that shows where the next character will appear

Page Orientation Orientation – the direction in which you can print on a page Portrait – height is greater than the width; the default print orientation, therefore most documents are printed in portrait Landscape – width is greater than the height Portrait 8 ½” x 11” Landscape 11” x 8 ½”

Document Margins Margin – the blank space at the top, bottom, left, and right of a document where you cannot type

Document Margins Header – allows you to type above the top margin; at the top of each page of a document Footer – allows you to type below the bottom margin; at the bottom of each page of a document

Text Alignment Alignment – the way multiple lines of text line up along the left, right, or both margins Left align – text is lined up along the left margin, leaving a jagged right margin Right align – text is lined up along the right margin, leaving a jagged left margin Center align – text is centered between both margins, resulting in jagged left and right margins Justified – text is aligned along the left and right margins, with no jagged edges

Text Alignment Tool Bar Alignment Buttons Left Align Center Align Right Align Justify Left align – text is lined up along the left margin Right align – text is lined up along the right margin Center align – text is centered on the page Justified – text is lined up along both margins

Line Spacing Line spacing – the spacing between lines of text in a document 4 Types of Line Spacing: Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document; the default line spacing Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document

Line Spacing Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key

Text Formatting Font – a collection of letters, punctuation marks, numbers, and special characters Examples: Times New Roman Broadway Arial Comic Sans MS Lucida Chiller Elephant Goudy Stout Ways to format your font: Add color Make bold UnderlineItalicize

Text Formatting Use Format Font to change the look of your font with color, bold, underlines, font style, and italics First choose Format on the menu bar and from that drop down box choose Font

Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

Editing Features Cut – the word processing feature that removes text or graphics from the current location in a document Copy – the word processing feature that allows text or graphics to be copied to another location within a document

Editing Features Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document Clipboard – temporary storage location for text or graphics that have been cut or copied

Editing Features Therefore: Cut and paste removes text from one location and places it in a new location Copy and paste duplicates the same text in a new location so the text appears more than once in the document

Editing Features Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.

Operational Keys Escape (Esc) Tab Caps Lock Control (Ctrl) Shift Alternate (Alt) Enter Arrow keys End Page Down Backspace Insert Home Page Up Num Lock

Operational Keys Escape (Esc)--Allows you to exit unwanted menus and dialog boxes Backspace--Deletes text to the left of (behind) the cursor Insert--Allows text to be inserted within a line of text; the toggle of insert is Overtype which replaces existing text with the new text you type Home--Moves the cursor to the beginning of a line

Operational Keys Page Up--Moves one screen above the current cursor position Num Lock--Activates the numeric keypad End--Moves the cursor to the end of a keyed line Page Down--Moves one screen below the current cursor position Arrow Keys--Move the cursor in the direction of the arrow, one character at a time

Operational Keys Enter--Used to move the cursor down to the next line Shift--Used to capitalize alphabetic keys and type symbol keys Alternate (Alt)--Used with other keys to access commands on the menu bar Control (Ctrl)--Used with other keys to execute (carry out) commands

Operational Keys Caps Lock--Locks the alphabetic keys in uppercase Tab--Used to indent; moves the cursor 5 spaces

Combine operational keys to save time!!! Control and Page Up – quickly moves you to the previous page of a multi-page document Control and Home – quickly takes you to the first line of a document Control and End – quickly takes you to the last line of a document Control and Page Down – moves you to the next page of a multi-page document

Function Keys Allow you to quickly access frequently used functions Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check feature