Word Processing Strand 4

What is Word Processing? Using Keyboarding skills to produce documents such as: Letters Reports Manuals Newsletters A tool to enter Letters Numbers Words Phrases A tool to Enter Edit Print Save

What is Desktop Publishing? Uses graphics to produce products such as brochures, flyers, and newsletters.

Advantages of Word Processing Easy to make changes to document (compared to typewriter) Information can be moved later Easily saved and stored

Disadvantages of Word Processing The user must be skilled in computers and word processing software

Vocabulary File: A document created and stored on a computer. Menu Bar: A section of a window that allows you to select options and commands. Cursor: A flashing line which indicates where data will appear as you type it in. Open: to “retrieve” a file Save: to store a file Print: to put what is on the computer screen on paper.

More vocabulary Desktop: The background on the windows, menus, and dialog boxes on a PC Tool bar: A section of the window with pictures and icons that represent shortcuts to options and commands for the word processor Document: A file created on the computer Text: Words on a page (not pictures or images)

More Vocabulary… Print Preview-allows the user to view the document as it would appear when printed. WYSIWYG-What You See Is What You Get Page Setup- allows the user to change the margins and page orientation Spell Check-compares the words in a document to a database of correctly spelled words. Thesaurus- contains a database of synonyms which can replace commons words in a document.

Page Orientation The way text is printed on a page Portrait (default): The page is taller than wide. Landscape: The page is wider than tall.

Keyboard Homerow Keys: ASDF:GHJKL; Left Hand Home Keys ASDF Right Hand Home Keys JKL;

Proper Posture and Technique Sit up straight Feet flat on the floor Body centered in front of the computer Elbows naturally by side Fingers curved Wrists low, but not touching the keyboard Quick, snappy strokes

Quick down and in motion of the thumb Right pinky used for the enter key; other fingers remain on the home row Use the appropriate pinky for each shift key Examine the keyboard carefully to form a mental picture of the layout. (You will memorize the entire keyboard.) Proper Posture and Technique--continued

Keep your eyes on the copy (what you are typing from, not the keyboard and your fingers) Place your fingers on the center of each key with the fingers slightly curved Strike keys firmly and release them quickly Do not worry about correcting errors when working on building speed Proper Posture and Technique--continued

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Home Row Keys - Left Hand A S D F The left index finger is F The left middle finger is D The left ring finger is S The left pinky is A

Home Row Keys - Right Hand J K L ; The right index finger is J The right middle finger is K The right ring finger is L The right pinky is ;

Operation and Correction Keys

Esc (Escape)- exits unwanted menus and dialogue boxes in word processing software. Backspace- used to delete text to the left of the cursor. Delete- Used to delete text at the cursor position and to the right of the cursor. Enter/Return- Used to move the cursor down a line.

Operation and Correction Keys Page Up- Allows movement one screen above the current position of the cursor. Page Down- Allows movement one screen below the current position of the cursor. Caps Lock- Locks the alphabetic keys in upper case. Insert- Allows insertion of letter or characters within a line. The toggle of insert is typeover.

Operation and Correction Keys Shift- Used to capitalize and/or type symbols on the top position of keys. Num Lock- Used to key numbers calculator-style. Tab- Used to indent Home- Moves cursor to the beginning of a line.

Operation and Correction Keys End- moves cursor to the end of a line. Cursor Movement (arrow keys)- moves the cursor in the direction of the arrow. Alt (Alternate)-Used with other keys to access functions that are built into the software. Ctrl (Control)- Used with other keys to execute a command and to perform functions.