EMIS Update: State Board of Education January 11, 2016
Today’s Presenters David Ehle, Director, EMIS Beth Juillerat, Chief Information Officer
What is EMIS? Part I
Education Management Information System Education Management Information System
100,000 teachers
1.7 million students
3,500 public education facilities
How is EMIS used? How is EMIS used? Part II
Agency priorities cannot be accomplished without EMIS
State and Federal Funding
Report Cards
Third Grade Reading Guarantee
Evaluation Systems
Coordinate enrollment between schools
How does EMIS work? How does EMIS work? Part III
Law changes mean changes to EMIS
Change in state or federal regulation. Legislation reviewed. Develop data requirements. EMIS reporting guidelines updated and shared. Technology systems updated to collect new data. Districts enter and submit data to the department.
EMIS Manual and Data Requirements EMIS Manual and Data Requirements District Software EMIS Data Collector ODE Data Processing Reports and Impact A System, Not An Application
EMIS Manual and Data Requirements Consistency for State Valid Data Codes, Definitions and Formats Guidance on Determining Correct Codes
District Software Student Information System Payroll and HR System Financial/Accounting System
EMIS Data Collector Primary User Interface for EMIS Reporting Collect, Prepare, Preview, Submit, Review Hosted at Information Technology Centers
Data Collector User Interface
ODE Data Processing Statewide processing and checks Feedback to districts Provide data for other ODE systems
Reports and Impact Finance Report Card Many others…
What challenges does EMIS face? Part IV
2009 EMIS Manual and Data Requirements 2009 EMIS Manual and Data Requirements District Software 2012 EMIS Data Collector 2012 EMIS Data Collector 2015 ODE Data Processing 2015 ODE Data Processing 2015 Reports and Impact 2015 Reports and Impact Replacing 1990’s System
One law change impacts many EMIS components
Days to hours Calculation of student enrollment for district funding Two major changes in impacted EMIS Two major changes in impacted EMIS
Occurred at the same time as critical upgrade. Required complete overhaul of the EMIS system. Two major changes in impacted EMIS Two major changes in impacted EMIS ! ! ! !
EMIS Manual and Data Requirements EMIS Manual and Data Requirements District Software EMIS Data Collector ODE Data Processing Reports and Impact System Delays Due to Law Changes ! ! ! ! ! ! ! ! ! !
What additional EMIS improvements are scheduled? Part V
Commitment to Improvements Ensure all districts and schools are supported in data reporting process Timely reporting to districts and schools
Commitment to Improvements Leverage work of agency Data Governance Committee Create P-12 Stakeholder Data Quality Committee
Commitment to Improvements Use expertise and resources from external partners Gather input from and assist local superintendents and EMIS professionals
State Board Discussion
education.ohio.gov