What you really need to know!

It’s an important team management tool – if used correctly. Other seminars are about the swimmers. This one is really for the coach Save time in your job – you’re not paid by the hour are you? So the less hours you can spend in your job in, the more you make per hour, and the more time you have for “life”

Hy-Tek is Actually 2 Products Team Manager (7.0) Meet Manager (6.0) Manages you teams roster Meet entries Tracks results over multiple meets Best times Fees paid Winter vs. Summer Lots of reports available For running swim meets only One swim meet at a time – no history Gets all athlete information from Team Manager

Team Manager (7.0) Partnership between registrar and coach Registrar controls ‘active’ athletes Coach manages day to day; meet entries, training groups Importing and exporting of data Coaches often outlast registrars, so you may find yourself the club ‘expert’ on Team Manager Establish early the ‘ground rules’ of who does what in Team Manager

Share the Database Database is saved locally to your computer Any change is an edit Registrar adds a swimmer Registrar updates a name or phone number Coach assigns a group Coach does a meet entry Share with enough people, don’t overshare. Privacy of information. You have to share the database between coach(es) and registrar. Ensure that everyone stays up to date. Ensure correct roster is submitted for Provincial eligibility ( head coach)

Team Connect Online lets you share the database

Team Database

Changes saved to shared database Download new copy each time you need to access database Different ‘modes’ Edit mode – when any change needs to be done Read only mode – for running a report, access to jr coaches maybe. Admin Mode ( Team Connect) controls who has Just remember to upload !!

What should coaches do in TM? Meet Entries Assign training groups in Sub-Group category Run reports

Team Connect Online

Data flow between the 2 programs via importing and exporting

Meet Manager Creates Meet Creates an event file for import to Team Manager s file to clubs – coaches? Registrars? Sometimes, entry file is available on websites.

Club Imports Event File to Team Manager Who does this? When? Good to have discussion and sort out at start of season who is responsible

Meet is now in Team Manager and available for entries Coach does the entries Don’t forget to be in Edit Mode and upload when done. Discussion: Any tips or tricks for getting entries done quickly? Coaches in room are experts here. Relays can be hardest.

Entry reports available. Demo – Entry Reports Discussion – getting/allowing parents to check

Export Entries and Roster back to Meet Manager Why the roster as well? File >> Export >> Meet Entries File >> Export >> Athlete/Teams Don’t need group info Possible issues MM and TM different age-up dates Info in TM changes after exporting to MM ??

After the meet A results file will be created in Meet Manager Should be sent to all clubs, but isn’t always done. Club should import file, but isn’t always done. File will update best times, so that when the next entry file is exported, seed times will be updated in program.

Lots of Reports Available If the results of meets are kept up to date

Provincial Roster Head Coach is responsible for signing a printed copy of their full roster Hard to do for 200+ swimmers. So Work with Registrar. Work with session coaches. Get it right!

Team Connect Online Importing Meet Entry File Meet Entries Exporting Meet Entries and Roster Importing Results file Reports Provincial Roster