Collaborating with Co-Workers Microsoft Office Word 2007 Illustrated Complete

2 Explore collaboration options Include comments in a document Track changes Work with tracked changes Objectives

3Microsoft Office Word 2007 Illustrated Complete Manage reviewers Compare documents Use Find and Replace options Digitally sign documents Objectives

4Microsoft Office Word 2007 Illustrated Complete Exploring Collaboration Options Collaborate with colleagues in different ways Share an electronic copy of a document which tracks changes and comments Use buttons on the Review tab to accept or reject changes Insert comments Track the changes you make to the document Compare documents

5Microsoft Office Word 2007 Illustrated Complete Exploring Collaboration Options Collaboration options appear on the Review tab Inserted text Deleted text Formatting changes appear in a balloon

6Microsoft Office Word 2007 Illustrated Complete Exploring Collaboration Options Comparing documents Compared document shows differences between the two documents as tracked changes Original document Revised document

7Microsoft Office Word 2007 Illustrated Complete Including Comments in a Document A comment is text inserted in a comment balloon Appears on the right side of the document A comment mark and shading appear in the document at the point where you inserted the comment A line connects the comment mark to the comment balloon

8Microsoft Office Word 2007 Illustrated Complete Including Comments in a Document New Comment button Text shaded at point where comment added Paula’s comment New comment inserted by you; different initials will appear

9Microsoft Office Word 2007 Illustrated Complete Tracking Changes Use the Track Changes command to show inserted and deleted text Deleted text appears as strikethrough: Deleted textDeleted text Inserted text appears underlined Inserted text Insertions and deletions appear in the color assigned to the reviewer

10Microsoft Office Word 2007 Illustrated Complete Tracking Changes Text inserted with Track Changes feature active Track Changes button Deleted text New text inserted

11Microsoft Office Word 2007 Illustrated Complete Working with Tracking Changes Use the buttons in the Changes group and Comments group on the Review tab to working with tracked changes Modify the appearance of tracked changes in the Track Changes dialog box

12Microsoft Office Word 2007 Illustrated Complete Working with Tracked Changes Track Changes Options dialog box Insertions markup changed to double underline Balloon width changes to 2”

13Microsoft Office Word 2007 Illustrated Complete Managing Reviewers Display options for viewing tracked changes Choose from four different displays for reviewing a document containing tracked changes Final Showing Markup Final Original Showing Markup Original

14Microsoft Office Word 2007 Illustrated Complete Managing Reviewers Most of the commands on the Review tab help you collaborate with one or more people Manage how you work with multiple reviewers by displaying only those tracked changes and comments With one reviewer Several reviewers All reviewers at once

15Microsoft Office Word 2007 Illustrated Complete Managing Reviewers Showing reviewers Names of the two reviewers who worked on this document; colors assigned to each reviewer may differ

16Microsoft Office Word 2007 Illustrated Complete Comparing Documents The Compare feature allows you to compare two or more documents to determine where changes have been made Differences between the documents are shown as tracked changes

17Microsoft Office Word 2007 Illustrated Complete Comparing Documents Compare Documents dialog box Browse for Original button Click to toggle between showing fewer options and more options Browse for Revised button

18Microsoft Office Word 2007 Illustrated Complete Comparing Documents Summary task pane Original document Revised document All changes made, tracked and untracked, are shown as tracked changes in the Compared Document

19Microsoft Office Word 2007 Illustrated Complete Using Find and Replace Options Search for and replace formats, special characters, and nonprinting elements such as paragraph marks Find and replace font styles and font sizes Click the Replace button in the Editing group on the Home tab

20Microsoft Office Word 2007 Illustrated Complete Using Find and Replace Options Find and Replace dialog box Formatting to apply to the replaced text Format button Match case selected

21Microsoft Office Word 2007 Illustrated Complete Digitally Signing Documents Insert a digital signature to authenticate yourself as the author of a document by A digital signature is an electronic stamp that you attach to a document to authenticate the document Click Signature Line in the Text group on the Insert tab to insert a digital signature

22Microsoft Office Word 2007 Illustrated Complete Digitally Signing Documents Digital signature in the document Digital signature Most buttons on the Insert tab and all other tabs are grayed out because the digitally signed document is now read-only

23Microsoft Office Word 2007 Illustrated Complete Summary Exploring Collaboration Options Collaborate with colleagues in different ways Share an electronic copy of a document which includes tracked changes and comments Including Comments in a Document A comment is text you insert in a comment balloon

24Microsoft Office Word 2007 Illustrated Complete Summary Tracking Changes Use the Track Changes command to show inserted and deleted text strikethrough textDeleted text appears as strikethrough text Inserted text appears as underlined text Colors applied by reviewer

25Microsoft Office Word 2007 Illustrated Complete Summary Working with Tracked Changes When you accept a changed Inserted text becomes part of the document Deleted text is permanently removed Use buttons on the Review tab to Accept and reject changes Find and remove comments

26Microsoft Office Word 2007 Illustrated Complete Summary Managing Reviewers Most of the commands on the Review tab help you collaborate with one or more people Can display only those tracked changes and comments With one reviewer Several reviewers All reviewers at once

27Microsoft Office Word 2007 Illustrated Complete Summary Comparing Documents Allows you to compare two or more documents to determine where changes have been made Differences between the documents are shown as tracked changes Combine changes to create a final version of the document

28Microsoft Office Word 2007 Illustrated Complete Summary Using Find and Replace Options Search for and replace Formats Special characters Nonprinting elements such as paragraph marks Font styles and sizes Digitally Signing Documents Authenticate yourself as the author