Exhibitor & Sponsor Orientation 2014 Nonprofit Technology Conference Washington D.C., March 13-15, 2014

Meet NTEN’s Staff Eileigh Doineau — Primary contact for questions related to fulfillment and deliverables Julie Tonroy — Contact with questions about the show hotel and exhibit floor Amy Sample Ward — Main contact for sponsorship and exhibit sales

Today, we’ll cover: NTC DETAILS EXHIBITING myNTC SHARING THE NTC PROGRAM BOOK & AD SPECS DEADLINES

Pre-Conference: Wednesday, March 12 10:30am 3:45pm Drupal Day (Roosevelt Room 5) Expo Level of Marriott 10:30am 3:45pm Day of Service 10:30am 3:45am Advocacy Day 1:00pm 4:00pm Pre-Conference Sessions (check out for the latest offerings) 3:00pm 9:00pm Exhibitor Load-in starts 4:30pm 8:00pm #NTC Beer#NTC Beer 5:00pm 7:00pm Registration (Roosevelt 4, Expo Level of Marriott)

Day 1: Thursday, March 13 7:00am10:30amExhibitor Load-in continues 7:00am 3:30pmConference Registration (Lobby Level Marriott) 7:00am8:30amCoffee & Breakfast (Mezzanine Level Marriott) 8:30am10:00amOpening Plenary: Featured Community Speakers Ignite Presentations 10:00am10:30amMorning Break 10:30am12:00pmBreakout Sessions 11:00am6:30pmScience Fair Open Hours 12:00am1:30pmBuffet Lunch in Hall A (Expo Level, Marriott) 1:30pm 3:00pm Breakout Sessions 3:00pm 6:00pm Dedicated Science Fair and Evening Receptions

Day 2: Friday, March 14 7:00am3:30pmConference Registration Open 7:00am8:30amCoffee & Breakfast (Mezzanine Level, Marriott) 8:30am10:00am Plenary: Point-Counterpoint 10:00am10:30amMorning Break and Science Fair 10:00am3:30pmScience Fair Open Hours 10:30am12:00pmBreakout Sessions 12:00am1:30pmBuffet Lunch in Hall A (Expo Level, Marriott) 1:30pm 3:00pmBreakout Sessions 3:00pm 3:30pmAfternoon Break and Science Fair (Science Fair closes at 3:30pm) 3:30pm 5:00pmBreakout Sessions 3:30pm 9:00pmExhibitor Load-out 5:00pm 6:30pmEvening Reception 7:00pm MidnightNTC Progressive Parties

Day 3: Saturday, March 15 7:00am12:00pmConference Registration 7:00am8:30amCoffee & Breakfast (Mezzanine, Marriott) 8:30am10:00amPlenary: Willa Seldon 10:00am10:30amMorning Break 10:30am12:00pmBreakout Sessions 12:00pm12:30pmNTEN Awards Ceremony 12:30pm1:30pmPlated Lunch (Salon 1, Lobby Level, Marriott) 1:30pm3:00pmBig Idea and Breakout Sessions 10:30am12:00pmBreakout Sessions 12:00pm1:30pmCommunity Celebrations and Closing Lunch 1:30pm3:00pmBreakout Sessions 3:00pm3:30pmAfternoon Break 3:30pm5:00pmGeek Games

CONNECT with People Attend a social event – Progressive Parties Connect sessions – Look for sessions with the tag ‘connect’, ranging from happy hours, receptions, user groups and birds of a feather discussions Participate in the Day of Service Follow #14NTC on Twitter – official NTC event broadcast line Flickr: jdlasica

LEARN the nonprofit technology issues that you care about BREAKOUT SESSIONS AMAZING KEYNOTES Featured Community Speakers: Ignite PresentationsIgnite Presentations Point-CounterPoint, Roundtable about Where and What is Technology Today SCIENCE FAIR March 13 – 14, 2014 Flickr: net2photos

TRAVEL 14NTC is in Washington, DC at the Marriott Wardman ParkMarriott Wardman Park NTC attendees are responsible for their own travel. No one will call you to book your travel and lodging—beware of scammers. – Secure the NTC Special Room Rates by booking at Reservations must be received by February 18, 2014 to receive the negotiated rates for the NTC.

Commonly Asked Questions Q: What should I wear? A: Casual dress. Q: Are meals provided? A: Lunches are provided for those with full NTC conference registrations and $199 booth staff w/food registrations.

Exhibiting at the Science Fair Load-in: Wednesday, March 12 from 3:00pm – 9:00pm Thursday, March 13 from 7:00am – 10:30am Show Hours: Thursday, March 13 from 11:00am – 6:30pm Friday, March 14 from 10:00am – 3:30pm Load-out: Friday, March 14 from 3:30pm – 9:00pm The 2014 Science Fair is on Thursday, March 13 and Friday, March 14, 2014 For more information:

Your Exhibit One (1) full meeting exhibitor registration and the opportunity to purchase one (1) additional paid registration for $499 if that registration is made by January 31, 2014 Back wall and side rail drape, two (2) chairs, wastebasket, and ID sign Access to electrical power Wireless high-speed Internet access (hardline internet access available for an additional $100/line) Company listing in the conference guides* (print and digital), including a 25-word company description 2014 “I’m exhibiting at the NTC” logo to use in marketing to post on your website Link from to your websitewww.nten.org/science-fair Listing in Show Map distributed onsite** *Company name and 25-word description must be received by NTEN by December 30, 2013 in order to be eligible for this benefit **Company name must be signed up before January 31, 2014 You may hang lightweight banners from the pipe, but anything weighing in excess of 10 pounds must be pre-approved by show management. Please make sure your banners or signs have grommets.

Greening the NTC NTEN is working to increase its environmental sustainability and you can help us! Please read the ‘Sustainability at the NTC’ section at the back of the 14NTC Sponsor & Exhibitor Quick-Facts Guide14NTC Sponsor & Exhibitor Quick-Facts Guide Self-report back to us and tell us how you did! We’ll be highlighting the top 3 greenest sponsors and exhibitors with a special NTC promotion.

Connecting at the Science Fair Can I invite people to the Science Fair? Yes! The Science is open to the public. Invite your friends, colleagues, and clients to visit your booth at the Science Fair. Please note, no conference food or beverage is included with this type of pass. Lead Retrieval Services provided by Expo Logic No deadline and you can order through their form with a check or credit card Form can be found at Rental Rates (1st unit/additional unit) – Early Bird: $295/$125 (contract must be finalized by January 13, 2013) – Standard: $345/$150 – On-site: $395/$175

NTC Shipping How do I ship my booth materials? Shipping is through Brede Exposition Services Please note that the Washington DC Marriott Wardman Park does not accept direct shipments, and all freight must be consigned through Brede. What about outbound shipping? You are responsible for your own return shipping. Please ensure that you have packing materials and shipping labels for any materials you want to ship back to your office/another show. You can make arrangements with Brede so that they will pick up and ship for you.

Ordering Services or Furniture through Brede Remember, no tables or monitors will be furnished this year. Please use the 14NTC Brede Exhibitor Kit as your reference and place orders through your online account.14NTC Brede Exhibitor Kit Questions should be directed to or Deadlines: – Brede custom exhibits rentals: February 12, 2014 – Carpet and furnishings rentals: February 26, 2014 – Brede standard exhibitors rentals: February, 26, 2014 – Labor orders: February 26, 2014

Electrical Power at your booth Your booth comes with one quad box (4 outlets) with a total of 10A (1000 Watts of power). You will need to bring your own extension cords and/or power strips. If you are planning to exceed 1000 watts, you will need to order supplemental power through the exhibitor kit.

NTC Materials How many materials should I plan to have? We’re expecting up to 2,200 attendees. But, please take advantage of our digital lit rack on myNTC (information forthcoming) and Expo Logic’s lead retrieval for electronic distribution of your materials. Contact for more info.lead retrieval

NTC Registration & Staffing All sponsors and exhibitors receive at least one complimentary registration. You may register additional attendees at the current member price. Register for your comps at:

myNTC New online NTC community Bios, photos, and descriptions of sessions, exhibitors, speakers, and sponsors Full detailed agenda with all breakouts Interact with attendees & learn about your audience Upload additional resources for attendees on your myNTC sponsor/exhibitor page!

SHARE THE NTC and the hashtag #14NTC to stay on top of the latest news Follow us on Facebook ( and join the 14NTC eventhttp://facebook.com/nten.org Join the NTEN LinkedIn Group and the LinkedIn Event (search for NTEN and nonprofit technology under Events)

Company Listing and Description If you have not submitted your 25-word description, the drop dead date to submit is January 31, 2014.

2014 Program Book: Digital AND Print versions Drop dead date to submit is by January 31, 2014 for inclusion in the Printed Guide. NTEN must receive your ad by February 18, 2014 for inclusion in the Digital Guide. Please make sure your file for both the digital and print guide meets the following requirements: All Ads should be submitted digitally in one of two formats: 1) EPS format with all fonts converted to outline and all linked images embedded; or 2) PDF format with all fonts embedded. Art should be designed /output in CMYK (4-color process) color space. The ad should be designed to the exact size of the advertisement you are sponsoring (ie: full, half, or quarter page), with no bleed. If you have questions about ad submissions, and please cc:

Digital (“Green”) Insert Organizations who choose the Green (Digital Only) Tote Bag Option will be featured in a special NTEN blog post that includes an ad or text and image of their choice, as well as feature their logo in info about our Sustainability Program for the NTC! If you selected the Green Tote Bag Option, please submit either your text and/or image via our online form: – Text should be 200 words or less and image should not exceed 5 MB. – *Please check your sponsorship package and us with questions

Analog Tote Bag Insert Deadline: January 31, Please send your tracking numbers, box count, and quantities, so we can help ensure your packages get to the right place. Bag inserts materials must be received NO LATER THAN February 28 th and marked: 14NTC BAG STUFFING MATERIALS Attn: Mike Panuska Brede 6801 Mid Cities Ave. Beltsville, MD 20705

Security at 14NTC Please note that NTEN does not provide security at the NTC event and show floor Ensure that valuables are not left in your booth after hours or overnight If you’d like to hire private security, please contact for more

QUESTIONS? Fulfillment and deliverables: / Hotel and exhibits logistics: / Sponsorship and exhibit sales: / Flickr: jdlasica