2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Integration and coordination in the civil registration and vital statistics systems

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Presentation plan 1.Civil registration system and coordination within the system 2.Vital statistics system and coordination within the system 3.Coordination between the two systems

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Civil registration system Continuous, permanent, compulsory, universal recording of the occurrence and characteristics of vital events in accordance with the legal requirements in each country

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Civil registration system - centralized Interior, home affairs, Justice or Health National Statistics, planning or finance Coordinating committee Civil Registration Vital Statistics Regional level Local level

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Civil registration system - decentralized Professional association/working committee National office CR/VS General legal oversight or cooperative, advisory State/province level Local level

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Types of civil registration organisation in ESCWA countries – pre-workshop assignment  Centralised civil registration system: Jordan, Oman, Palestine, Qatar, Yemen  Decentralised civil registration system: Bahrain, Iraq

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination in the civil registration system  Uniform legislation and regulation nationwide: procedure for each registration function is clearly stated in a manual and disseminated at each level Legal requirement for reporting vital events Definitions of vital events Design and use of collection forms Training, education and publicity campaigns Copy issuance Burial permits, recognitions, legitimations, adoptions, amendments and delayed registration Coding, data-entry and verification methods Classifications and tabulations Changes to current year records  In a decentralised system, one has to: enforce consistency among states/provinces, use of joint-government committees or professional association might assist

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination in the civil registration system  Inter-agency coordinating committee with each reporting sources – evaluating and monitoring the completeness and reliability of registration procedure  Hospitals, clinics, courthouses, private physicians, midwives, funeral directors, cemetery operators  Inspect records in other sources, site visits, communication With users and potential users of civil registration records and vital statistics – strengthen the demand and attention to civil registration  Family planning programmes, immunization campaigns

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination in the civil registration system  Other communications Communication with next level administration (between local registration office, regional level and national level) – provide motivation, establish protocols, and integrate local operations within national programme  Communication in both directions  Periodic meeting  Site visits

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Vital statistics system  It collects information by civil registration or enumeration on the frequency of occurrence of specified and defined vital events as well as relevant characteristics of the events themselves and of the persons concerned  The production of vital statistics covers all the steps from the data collection up to their dissemination: collection, compilation, processing, analysis, evaluation, presentation and dissemination of data in statistical forms

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Sources of data for the vital statistics system The vital statistics Samples surveys Population census Civil registration Sample registration Health services Administrative records

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination in the vital statistics system  Uniform legislation and regulation nationwide, across all sources Definition of vital events Characteristics of persons experiencing these events (occupation, education attainment, place of usual residence etc) Base population – for vital rates (residents/non- residents/both)

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination in the vital statistics system  Good communication among various offices – uniform processes and practices are followed at every level throughout the system Both directions Periodic workshops and conferences, national conventions, newsletters, travelling field consultants and communications through electronic networks

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination in the vital statistics system  Inter-agency coordinating committee With reporting sources With users At least once a year

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Civil registration and vital statistics system Institutional, legal, technical settings to conduct civil registration in a technical, sound, coordinated and standardized manner throughout the country Hospital Midwife, father, mother, other Local registration office Central office (national level) National Statistics office

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Vital statistics obtained from civil registration data Registration forms Vital recordStatistical report - Component of the register - Needs to be preserved in a formal and permanent way - Checked and transmitted to the institutions responsible for vital statistics Note: In some countries and for certain events, the same form is used as: Legal document/Medical certificate/Statistical report Thus, the same document is used as proof of the occurrence of the event, as the vital record and statistical report

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination between civil registration and vital statistics systems  Define clear administrative and management roles  Coordinating committee Legal issues, operational perspectives or ad-hoc Time table for data reporting from local office to central office Monitor data reporting: accurate, timely and complete Standardise coding systems, data editing and tabulation  Consistant definitions and standards – made widely available Definitions of vital events Geographic areas, health care facilities and demographic variables – hospital-based mortality and natality data for comparison purposes Coding of vital events – cause of deaths coding Coding of special conditions on birth records – abnomality? Social-economic variables – education, occupation Consistent with international standards

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 Coordination activities in ESCWA countries: pre-workshop assignments  An coordination committee at national level: Bahrain Qatar Oman  Central office provide guidance to local civil registration offices: Copies of laws/regulations, handbooks or instructions on civil registration/service training/direct advice (Bahrain, Jordan, Palestine, Yemen)

2010 World Programme on Population and Housing Censuses Workshop on Civil Registration and Vital Statistics in the UNESCWA Region Cairo, Egypt, December 2007 THANK YOU!