Comprehensive Continuous Improvement Plan(CCIP) Training Module 4 Funding Application

Agenda Funding Applications main page Sections Navigation Budget Grant Details Plan Relationships Related Documents Validations – Errors versus Warnings CCIP Training Module 42

Now that Needs Assessment and Planning Tool is Complete… Click on your Organization Name (underlined) Change year to 2015 CCIP Training Module 43

Funding Applications Main Page You should see ‘2015’ in areas highlighted You should see ‘21 st Century Community Learning Centers’ listed as a Competitive Funding Application Click on ‘21 st Century Community Learning Centers’ to get to the Sections page CCIP Training Module 44

Sections Page CCIP Training Module 45

Sections - Status Displays current status and next possible status(es) Only displays next possible status for application If user lacks permission, the status change confirmation screen will indicate that CCIP Training Module 46

Navigating to Budget Page CCIP Training Module 47

Budget Page Enter budget data for 21 st CCLC – Refer to Guidance Document for Code descriptions Highest level amounts (rolled up to Parent codes) CCIP Training Module 48

Funding App Page Navigation Go To / Save and Go To menu allows navigation between any pages in funding application CCIP Training Module 49

Save and Go To …continued Using Save and Go To refreshes session timeout Save and Go To Current Page: Saves changes to the page and keeps user on that page Save and Go To Next Page: Saves changes to the page and moves user to next page in that section Save and Go To Previous Page: Saves changes to the page and moves user to previous page in that section – If no previous or next page exist, user is returned to Sections page Clicking on an item with list of sub-items is same as clicking on that item’s first sub-item CCIP Training Module 410

Or Go Back to Sections Page CCIP Training Module 411

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Grant Details Page …continued Character counter – narrative fields will indicate the maximum number of characters allowed in the response and indicate the number of remaining characters possible as user types Spellcheck – text fields include “Check Spelling” button that will identify misspellings and suggest corrections CCIP Training Module 413

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Plan Relationships Read-only page!!! – Targeted view of data from Planning Tool that is linked to this grant Link to grant exists when there is a goal and strategy, plus Fiscal Resource indicating tie to this grant CCIP Training Module 415 How it appears in the Planning Tool How it appears on Plan Relationships page

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Related Documents Organization requested to attach additional documentation to funding application – Documents may be required or optional Can attach document or insert hyperlink Clicked links will open in new browser window CCIP Training Module 417

Adding a Related Document CCIP Training Module 418 Browse for file to upload, or enter a URL – Make sure URL is for a publicly accessible web page Optionally enter a Document Name – If left blank, name of required document is used – Displays on Related Documents page, under “Document/Link” column

Page Locking Pages are locked down when application is in approval process – Application must be returned unapproved if changes are desired to an application that is in approval process CCIP prevents multiple users from editing the same page simultaneously – User will see message indicating the user that is locking the page – Lock is released after that user leaves the page or his session times out CCIP Training Module 419

Validations Business rule checks System automatically runs validation as application is completed Validation issues on the Sections page, under the Validation column – Messages do not appear on the page as user fills out data CCIP Training Module 420

Validation …continued Two types of validation messages – Errors: Prevent submission of application – Warnings: Point out potential issues but allow submission Filtering Messages – All: Show every message – Section: Show all messages for pages in that section – Page: Show all messages for that page CCIP Training Module 421

Validation …continued Each message is a clickable link Clicking link will take user to the screen on which the issue occurred CCIP Training Module 422

Activity 1.Navigate to the Funding Application 2.Choose Click on 21 st Century Community Learning Centers 4.From the Sections page, click on ‘Draft Started’ 5.Click on ‘Budget’ – enter amounts 6.Navigate to ‘Grant Details’ page – use Go To function or launch from Sections page 7.Fill in some boxes on Grant Details, then back to Sections to view Validations 8.Add a Related Document 9.Practice entering data and looking at Messages – What Happens in Training, Stays in Training! CCIP Training Module 423