Tables MOAC LESSON 6

Table  Arrangement of data made up of horizontal rows and vertical columns  Used to organize information

Parts of a Table  Cell: Intersection of a row and column  Column: Run vertical  Row: Run horizontal

Parts of a Table Student NameT-Shirt Size GertrudeSmall NannetteMedium HenryX-Large HarrietteLarge WalterMedium Cell Column Row

Ways to Insert a Table  Insert by Dragging  Table Dialog Box  Drawing a Table  Quick Table – Preformatted table (calendar )

Tables  When Tables are inserted into Word, two new Tabs Appear:  Table Tools Design: Allows you to format the table (styles, borders, shading)  Table Tools Layout: Allows you to edit the layout of the table (add/delete columns/rows)

Converting Text to Table  If text is separated by commas, tabs, paragraphs etc. it can be converted to a table.  Start by selecting the text  Insert Tab, Table group,  Click Convert Text to Table. The Convert Text to Table dialog box opens. Word recognizes the number of columns and rows and places the number in the Number of rows box—notice that it is shaded gray, making it unavailable to change. Keep the default settings. Click OK

Insert Data in a Table  Place your insertion point in the first cell of the first table that you created. (Open Word and try this)  Type in the first cell, press the Tab key to move to the second column in the first row.  Notice how the text wraps around the cell if needed  Advanced to the next cell by pressing the Tab key.  Press Shift+Tab to move to the previous cell. Using the keyboard command allows you to move through the table quickly. Note, you can also use your mouse to point and click in the cell to enter text.

Table Style Options  Located on the Table Tools Design Ribbon  Design Tab, Table Styles Group, select the drop down to view options.  Plain Tables  Grid Tables  List Tables

Table Quick Styles  Located on the Table Tools Design Ribbon  Have the option to turn on/off Table Style Options in Quick Styles:  Header Row: formats top row of the table  Total Row: formats the last row  Banded Rows: Formats the even and odd rows differently  First Column: Formats the first column differently  Last Column: Formats the last column differently  Banded Columns: format even and odd columns differently

Auto Fit  On the Layout tab, in the Cell Size group, click the AutoFit button to open the drop- down menu, as shown below. On the drop-down menu, click AutoFit Contents. Each column width changes to fit the data in the column.  Click the Specify height check box if you need a precise measurement for a row.

Header Row  To create a Header Row on your table, follow these steps:  On the Layout tab, in the Rows & Columns group, click Insert Above. A new blank row is inserted at the top of your table  On the Design tab, in the Table Style Options group, click the Header Row check box to apply a distinctive format to the header row.  Type headings in each cell within the first row of the table  On the Table group of the Layout tab, click the Select button and Select Row.  On the Layout tab, in the Data group, click the Repeat Header Rows button. Scroll down and view the headings on the second page.  Click anywhere in the table to deselect.  Position the insertion point anywhere inside the table. On the Layout tab, in the Table group, click the Select button, and then click Select Table.  Change the font size to 12 pt. As long as the content extends to a new page, the headings will appear regardless of the font size.

Merging/Splitting Cells  Merge Cells: Allows you to combine multiple cells into one  Often done in the header row  Split Cells: Allows you to create multiple cells within one cell  Located on the Table Tools Layout Ribbon > Merge Group

Sorting Tables  Allows you to reorder the way in which the table is organized  Ascending: Alphabetical Order/numerical order  Descending: Reverse Alphabetical Order (Z to A)

Formulas in a Table  On the Table Tools Layout tab, in the Data group, click the Formula button. The Formula dialog box opens (below). If you are familiar with Excel, then you will notice the similarities in the Formula button. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Field Codes  To Use Field Codes  File tab, and then click Options, c lick Advanced.  Under the section, Show document content, click the check box by Show field codes instead of their values. By the Field shading area, When selected is showing—leave the default settings. The other options available are Never and Always.  Click OK to close Backstage and accept settings.  To Disable Field Codes  File tab, and then click Options, c lick Advanced.  Under the section, Show document content, click the check box by Show field codes instead of their values to remove the check mark.  Click OK to close Backstage. When disabling field codes in a table, the value where the formula was entered appears.

Object Zoom  Click the View tab and select Read Mode to change the page layout of the document.  Double-click the table to zoom in on the table. The table appears with a magnifier beside it and a shadow background of the document appears behind the table.  Click the magnifier button to zoom in to the table. The table fills up the screen, which makes it easier for reading.  Click the magnifier button again to zoom out.  Click anywhere outside of the table to exit the object zoom feature and return to the document in read mode.  Click View on the menu, and then select Edit Document to return to the document screen.

Practice  Use a previous table to practice these items. Source John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft Word 2013, Exam