Miami Special Utility Authority February 18, 2014

Public Input and Unscheduled Personal Appearances Chairman Schultz February 18, 2014

CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda items not added to the consent docket will be considered separately in their regular order. Staff recommends that Item 6 through Item 14 be placed on the consent agenda. Click Here if #6 - #14 added. Trustees February 18, 2014

“I move to approve annual employment contracts per contract language (Jeff Bishop, David Anderson).” Motion

“I move to approve minutes: February 04, 2014.” Motion

“I move to approve claims: $1,886, ” Motion

“I move to ratify Miami Community Facilities Authority agreement with Ottawa County Board of Commissioners informal interlocal agreement stadium parking lot expansion work.” Motion

Authorize Purchase of Slope Mower and Trailer from the State Contract Tyler Cline – Asst. Public Works Director February 18, 2014

Authorize purchase of Slope Mower and Trailer from the State Contract. Action Requested of MSUA Authorize Purchase of Slope Mower and Trailer from the State Contract

Certain areas and ditches around town are too steep for a mower. Because of this, a weed eater must be used or they must be sprayed. A Slope mower will allow mowing of these by a remote controlled mower. This will also be used to mow bridges around town. The cost of the mower and trailer to haul it around is $62, Background Authorize Purchase of Slope Mower and Trailer from the State Contract

Background, Cont. Authorize Purchase of Slope Mower and Trailer from the State Contract

Background, Cont. Authorize Purchase of Slope Mower and Trailer from the State Contract

Motion “I move to authorize purchase of slope mower and trailer from the state contract.” Authorize Purchase of Slope Mower and Trailer from the State Contract

Sign Letter to ODOT Regarding the Central Avenue Bridge Project # STP-158 B (182)UR for Acceptance of Traffic Rail Textured Surface and Also the Ornamental Fencing Tyler Cline – Asst. Public Works Director February 18, 2014

Sign letter to ODOT regarding the Central Avenue Bridge Project # STP-158 B (182)UR for acceptance of traffic rail textured surface and also the ornamental fencing. Action Requested of MSUA Sign Letter to ODOT Regarding the Central Avenue Bridge Project # STP- 158 B (182)UR for Acceptance of Traffic Rail Textured Surface and Also the Ornamental Fencing

The construction plans for the Central Avenue Bridge call for approval from the MSUA on the traffic rail textured surface and for the ornamental fencing. This is required from the MSUA as part of the project closeout. Background Sign Letter to ODOT Regarding the Central Avenue Bridge Project # STP- 158 B (182)UR for Acceptance of Traffic Rail Textured Surface and Also the Ornamental Fencing

“I move to sign letter to ODOT regarding the Central Avenue Bridge Project # STP-158 B (182)UR for acceptance of traffic rail textured surface and also the ornamental fencing.” Motion Sign Letter to ODOT Regarding the Central Avenue Bridge Project # STP- 158 B (182)UR for Acceptance of Traffic Rail Textured Surface and Also the Ornamental Fencing

Authority to authorize chairman’s signature on letter of engagement. Action Requested of MSUA Authorize City Attorney David Anderson to Hire Outside Counsel to represent the MSUA in the Blitz v Miami Public Utilities Case Currently Before the Federal Bankruptcy Court in the State of Delaware

At the December 17, 2013, meeting of the Miami City Council, City Attorney David Anderson was authorized to hire outside counsel to represent the City of Miami in the Blitz v Miami Public Utilities case currently before the Federal Bankruptcy Court in the State of Delaware. Background Authorize City Attorney David Anderson to Hire Outside Counsel to represent the MSUA in the Blitz v Miami Public Utilities Case Currently Before the Federal Bankruptcy Court in the State of Delaware

Counsel has selected the law firm of Whiteford Taylor & Preston to represent the interests of Miami Public Utilities, a named party in the adversary proceeding filed within Blitz bankruptcy case # PJW. On Feb. 14 th, Whiteford Taylor & Preston submitted the engagement letter now before you for review and signature. Legal requests that the MSUA issue the same directive. Background, Cont. Authorize City Attorney David Anderson to Hire Outside Counsel to represent the MSUA in the Blitz v Miami Public Utilities Case Currently Before the Federal Bankruptcy Court in the State of Delaware

“I move to authorize City Attorney David Anderson to hire outside counsel to represent the MSUA in the Blitz v Miami Public Utilities Case currently before the Federal Bankruptcy Court in the State of Delaware.” Motion Authorize City Attorney David Anderson to Hire Outside Counsel to represent the MSUA in the Blitz v Miami Public Utilities Case Currently Before the Federal Bankruptcy Court in the State of Delaware

Acknowledgment by Authority and Execute Engagement Letter from the Law Firm of Whiteford Taylor & Preston David Anderson – City Attorney February 18, 2014

Acknowledgment by Authority and Execute Engagement Letter from the Law Firm of Whiteford Taylor & Preston Action Requested of MSUA Authority to authorize mayor’s signature on letter of engagement.

At the December 17, 2013, meeting of the Miami City Council, City Attorney David Anderson was authorized to hire outside counsel to represent the City of Miami in the Blitz v Miami Public Utilities (Case No ) currently before the Federal Bankruptcy Court in the State of Delaware. Acknowledgment by Authority and Execute Engagement Letter from the Law Firm of Whiteford Taylor & Preston Background

Counsel has selected the law firm of Whiteford Taylor & Preston to represent the interests of Miami Public Utilities, a named party in the adversary proceeding filed within Blitz bankruptcy (case no PJW.) On Feb. 14 th, Whiteford Taylor & Preston submitted the engagement letter now before you for review and signature. Background, Cont. Acknowledgment by Authority and Execute Engagement Letter from the Law Firm of Whiteford Taylor & Preston

“I move to Acknowledgment by Authority and Execute Engagement Letter from the Law Firm of Whiteford Taylor & Preston to represent the MSUA interest in Blitz v Miami Public Utilities matter in the State of Delaware.” Motion Acknowledgment by Authority and Execute Engagement Letter from the Law Firm of Whiteford Taylor & Preston

“I move to approve 2014 fireworks contract with Rainbow Fireworks.” Motion

Employee Recognition of Todd Murphree for 25 Years Service

Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Brandi McDow (328 F St NE) Amber Prewett – Utility Billing Office Manager February 18, 2014

No Action Action Requested of MSUA Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Brandi McDow (328 F St NE)

Brandi McDow is requesting a deferred payment plan for her January 2014 bill of $ Ms. McDow was made aware that if she signed up for the AMP plan her new January 2014 bill would be the average of $ Did not sign up for the AMP plan. House is an all electric home. Background Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Brandi McDow (328 F St NE)

Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Teresa Logan (2201 B St NE) Amber Prewett – Utility Billing Office Manager February 18, 2014

No Action Action Requested of MSUA Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Teresa Logan (2201 B St NE)

Teresa Logan has a closed account with the balance of $1, Ms. Logan requesting a portion of her bill to be waived, but would not specify. Meters were reread before final billing and were read correct. Service was used. House is an all electric home. Account is inactive. Background Request for Special Dispensation Beyond Approved Policies on Utility Bill by Citizen Teresa Logan (2201 B St NE)

Presentation by Accuread Regarding Their Meter Reading Process February 18, 2014 Rachel Fuller

Other New Business, if Any, Which Has Arisen Since the Posting of the Agenda and Could Not Have Been Anticipated Prior to the Time of Posting (25 O.S. § 311(9)) Miami Special Utility Authority February 18, 2014

Staff Reports (Written report included in packet; if available, staff is present for questions.) Miami Special Utility Authority February 18, 2014

Trustee Community Announcements Miami Special Utility Authority February 18, 2014

Future Agenda Planning Miami Special Utility Authority February 18, 2014