PRESENTATION TO THE PORTFOLIO COMMITTEE Presented by Mr G Mokate SUPPORT SERVICES

2 STRUCTURE OF THE PRESENTATION:  MAIN PURPOSE  SERVICES  OUTPUTS  ACHIEVEMENTS  BUDGET  PRIORITIES

3 MAIN PURPOSE OF SUPPORT SERVICES To strengthen corporate capacity of the dplg by providing the necessary resources and establishing appropriate systems in order to improve performance.

4 SERVICES  Human resources and organizational development  Legal and labour relations advisory services  Financial and budgeting support services  Communication and Information services  Corporate planning support services  Procurement and Administrative support services

5 MAIN OUTPUTS  Organisational performance management systems implemented  Skills development plans implemented  Performance management and improvement systems implemented  Policies and programmes to enhance the quality of worklife implemented  Sound financial management systems developed and implemented  PFMA implemented  Procurement Policy implemented  Establish and maintain integrated Information Technology and Management Systems  Corporate Planning facilitated and achieved  dplg and Ministry Programmes communicated  Profile of Ministry and Department increased

6 ACHIEVEMENTS  Strategic Plan and Business Plans were developed and implemented  Annual Report was developed and published  Financial Services were effectively provided and reports produced  Procurement Management services were provided effectively in compliance with the law and regulations  HR policies developed and implemented  Performance Management system developed and implemented  Skills development programme developed and implemented

7 ACHIEVEMENTS (CONT)  Sound labour relations maintained  Corporate Planning facilitated and achieved  Profile of dplg Programmes was raised through the implementation of communication strategy  Communication with stakeholders was increased  Communication profile of the Minister in the media was increased  Information Technology and management systems were developed and implemented  dplg Website was upgraded and improved

8 SUPPORT SERVICES BUDGET 2002/032003/042004/052005/06 Support Services37,77141,52442,84947, Management1,1371,2441,3241, Human Resource and Legal Services8,93410,21110,35411, Finance and Provisioning17,64217,70518,14020, Communication10,05812,36413,03113,816 Corporate Governance-6,0036,4066, Management-1,2151,2941, Corporate Secretariat-2,9663,1643, Donor Relations-1,8221,9482,070

9 BUDGET ANALYSIS nAnnual increase for Support Services 2003/0410% 2004/05 3% 2005/0610% nMain reasons for increase  Salary adjusments and Inflation  2003/04 - New telephone system and computer hardware  2005/06 - Capacity building, equipment replacement and major maintenance

10 PRIORITIES (2003/2004)  Values and organisational culture  Improve accountability  Quality of worklife  Investment in people  Marketing and Communication  Integrate and improve IT Systems  Corporate branding  Organisational transformation (Ms Mketi presentation)  Affirmative action targetting  Procurement Management (Emphasis below)  Introduction of supply chain management.

11 Preferential Procurement Policy Adopted by dplg in March 2002 Policy provides for - Requisition for goods and services - Invitation and evaluation of tenders - Urgent and emergency procurement - Asset management and stores control

12 PREFERENTIAL PROCUREMENT POLICY (CONT) Procurement levels  Under R30 000= Informal price quotations with principle of equal opportunity  R R = Formal price quotations with at least 3 SMME’s evaluated on the 80/20 preference (RDP)

13 PREFERENTIAL PROCUREMENT POLICY (CONT)  R to R = Invitation of tenders with evaluation on 80/20 preference.(RDP)  R to R5 million= Invitation of tenders with evaluation on 90/10 preference.(RDP)  R5 million and above= Office of the State Tender Board

14 Department of Provincial and Local Government Procurement Equity Chart: Contracting with enterprises/businesses owned or partially owned by historical disadvantaged individuals (HDI's)

15 THANK YOU