Approving Electronic Personnel Action Forms (EPAFs)

Step 1 Find Your Pending EPAFs Actions awaiting your approval will be found in your Personnel Action Notices Channel (If you have not added this Channel in Bengalweb, please see the “Adding Personnel Action Notices” Training)

Step 2 Select the EPAF Note the actions awaiting your approval in the Personnel Action Notices box Find the EPAF you want to approve and click on the Name.

Step 3 Review for Accuracy “Dates” Job Begin Date – The Job Begin Date should be the beginning of the Pay Period in which you would like the employee to start work. – Check the ISU Payroll Calender to find the Begin Date of that Pay PeriodISU Payroll Calender If the employee is to start work on 1/24/2015, the Begin Date should be 1/18/2015

Step 3 Review for Accuracy “Dates” cont. Jobs Effective Date – The Jobs Effective Date should also be the beginning of the Pay Period in which you would like the employee to start work. (The only exception to this rule is Terminations. For Terminations the Effective Date should be the END of the Pay Period.) – Check the ISU Payroll Calender to find the Begin Date of that Pay PeriodISU Payroll Calender If the employee is to start work on 1/24/2015, the Jobs Effective Date should be 1/18/2015.

Step 3 Review for Accuracy “Dates” cont. Personnel Date – The Personnel Date should be the actual date the employee will start work. – If the employee is to start work on 1/24/2015, the Personnel Date should be 1/24/2015.

Step 4 Review for Accuracy “Rate of Pay” Regular Rate, Assign Salary, and Annual Salary should all be the “Hourly Rate.” – If you are paying the employee $9.50 per hour, all three should say $9.50 Regular Rate $9.50 Assign Salary $9.50 Annual Salary $9.50

Step 5 Review for Accuracy “Title ” The title can be anything meaningful for your department but should begin with the type of position and end with the index the position will be paid from. Students Positions start with STU Temporary Positions start with TMP Federal Workstudy start with CWS Idaho Workstudy start with IDWS Example: If the index is ACDC02 and it is a student position, the title should be “STU your title here ACDC02”

Step 6 Approval/Disapprove Options Approve the EPAF – Click the Approve and the EPAF moves to the next person in the queue. Disapprove – Click Disapprove and the EPAF will end. The EPAF action will not occur. Return for Correction – Click Return for Correction and the EPAF will return to the Originator. The Originator can update the EPAF with the recommended changes and the approval process begins again.

Summary Note the actions awaiting your approval in the Personnel Action Notices Channel and click on the name you would like to approve. Carefully review the EPAF for Accuracy. Select Approve, Disapprove, or Return for Correction.