H-1B Technical Skills Training Grants Round 2 Welcome Grantee Orientation April 11, 2012

2 H-1B Technical Skills Training Grants Round 2 Welcome to Workforce 3 One!

3 H-1B Technical Skills Training Grants Round 2 Submitting Questions: Open Chat Drop-Down Menu  To submit a question, type the question in the text field and press your Enter/Return key. ‒ Please enter the name to whom the question is directed.  To send questions only to the presenters, select Presenters from the drop-down menu before pressing your Enter/Return key.  Change Text Size and Chat Color… Text Field

4 H-1B Technical Skills Training Grants Round 2  To submit a question, type the question in the text field and press your Enter/Return key. ‒ Please enter the name to whom the question is directed.  Your name and your question will appear on your screen, indicating successful submission.  Questions are directly transmitted to presenters—no other participants will see your questions. Submitting Questions: Closed Chat Text Field Gary, where can I find today’s PPT?

5 H-1B Technical Skills Training Grants Round 2 Practice In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

6 H-1B Technical Skills Training Grants Round 2 Screen Sharing

7 H-1B Technical Skills Training Grants Round 2 How To Participate in a Poll

8 H-1B Technical Skills Training Grants Round 2 Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

9 H-1B Technical Skills Training Grants Round 2 Today’s Presenters Speakers  Jennifer Troke, Program Manager, Division of Strategic Investments, Office of Workforce Investment  BJai Johnson, Grant Officer, Division of Federal Assistance  Jeannette Flowers, Grants Management Specialist, Division of Federal Assistance  Diane Walton, Region 6 Federal Project Officer  Wendy Havenstrite, Workforce Analyst, Division of Strategic Investments, Office of Workforce Investment, H-1B SGA Lead  Sarah Sunderlin, Workforce Analyst, Division of Strategic Investments, Office of Workforce Investment

10 H-1B Technical Skills Training Grants Round 2 Today’s Agenda Welcome H-1B Technical Skills Training (TST) Grantees!  Roles and Support  Grant Start-up Logistics  Performance Reporting  Next Steps

11 H-1B Technical Skills Training Grants Round 2 H-1B Award Factoids Factoids H-1B Technical Skills Training (TST) Grants made to partnerships of private and public sector entities :  Round awards  Round awards  Grants range from approximately $1,000,000 to $5,000,000 Grant summaries may be found at:

12 H-1B Technical Skills Training Grants Round 2 Period of Performance  Round 1: November 14, 2011 and conclude November 30, 2015  Round 2: April 2, 2012 and continue thru March 31, 2016  DOL expects grantees to fully expend funds during the 48 month period of performance

13 H-1B Technical Skills Training Grants Round 2 Grant Highlights  Some highlights of these grants –Primary objective of the grants is worker training –Implemented by required partnership—two of three listed in SGA –The SGA required grantees to choose either OJT (everyone gets OJT) or “Other” (no one gets OJT) as a declared training strategy

14 H-1B Technical Skills Training Grants Round 2 Highlights (cont.) OJT may be supported by other kinds of training –i.e. someone on OJT may also have classroom training –Incumbent workers cannot receive an OJT Therefore, a grantee cannot be serving incumbent workers and using OJT as a training strategy  Grantees that serve Incumbent Workers must match 50% of the total grand award –50% of that must be a cash match  Participant eligibility –18 and over, middle skills –On a career pathway

15 H-1B Technical Skills Training Grants Round 2 Future Training Topics/Schedule  May 2012 –Financial Management & Reporting (Series of 5 training modules)  June 2012 –H-1B specific Financial Module  July – September 2012 –Prepare & Submit your Quarterly Performance Report (Due August 14, 2012)  Available to You Now! –Outreach Training –Grant Modifications –Products and Deliverables –OJT Toolkit, Sustainability Toolkit –Working with Hard to Serve Clients –Competency Models – Tools for Employer Engagement

16 H-1B Technical Skills Training Grants Round 2 Available TA Resources  Monthly Newsletter  Grantee Institutes  Additional Webinars  Community of Practice

17 H-1B Technical Skills Training Grants Round 2 H-1B Community of Practice The H-1B Community of Practice  Webinars, learning events, resource information and tools  Collaborate with your peers

18 H-1B Technical Skills Training Grants Round 2 Diane Walton Federal Project Officer San Francisco Region 6 Office SGA Highlights

19 H-1B Technical Skills Training Grants Round 2 19 Regional Map

20 H-1B Technical Skills Training Grants Round 2 Get to Know your FPO Pat Evans Ms. Patricia Evans has served as a Federal Project Officer for the Department of Labor, Employment & Training Administration, Dallas Region 4 Office, since April 2000.

21 H-1B Technical Skills Training Grants Round 2 DOL/ETA Program Office  The National Program Office has several functions: –Develops the H-1B technical assistance plan –Reviews grantee performance reports –Periodically requests additional information about your grant

22 H-1B Technical Skills Training Grants Round 2 Wendy Havenstrite SGA Lead Division of Strategic Investments SGA Highlights

23 H-1B Technical Skills Training Grants Round 2 SGA Leads  Located in the Division of Strategic Investments in ETA’s (National) Office of Workforce Investment  Work closely with the FPOs  Knowledgeable about workforce challenges, industry trends, and innovative strategies in specific high-growth industries  Communicate frequently with the grantees regarding TA events and policy decisions  Review some modification requests

24 H-1B Technical Skills Training Grants Round 2 DOL/ETA Grant Officer  The Grant Officer performs official grant duties: –Maintains official grant documents— modifications, extensions, etc. –Approves all purchases over $5,000

25 H-1B Technical Skills Training Grants Round 2 BJai Johnson Grant Officer Office of Grants Management

26 H-1B Technical Skills Training Grants Round 2 The Grant Award  Grant Award Letter  Grant Agreement - Notification of Award Obligation  Application for Federal Assistance SF-424  Administrative Costs  Solicitation  Part I - Statement of Work  Part II - Budget Information – SF-424A  Part III - Assurances /Certifications  Part IV - Special Clauses and Conditions

27 H-1B Technical Skills Training Grants Round 2  Acknowledgements of Award  Payment Management System –Information and forms on under Payment Informationwww.doleta.gov/grants  ETA’s on-line Grantee Fiscal Reporting System – SF 9130 –Information to access system on under Financial Reportingwww.doleta.gov/grants –Passwords/PINs are sent separately after supplying the necessary information --- Once you receive it please DO NOT LOSE IT! Grant Award Letter

28 H-1B Technical Skills Training Grants Round 2 Jeannette Flowers Grants Management Specialist Division of Federal Assistance SGA Highlights

29 H-1B Technical Skills Training Grants Round 2 Grant Agreement Notification of Award Obligation  Project title –H-1B Technical Skills Training grants  Grant awardees' identifying information  DOL identifying information (for the first grants) –Agreement # HG-XXXXX  Period of performance  Award amount  Regulations and costs principles  Signatures

30 H-1B Technical Skills Training Grants Round 2 Notification of Award Obligation, Regulations and Costs Principles  Code of Federal Regulations (CFR) can be found at –Uniform Administrative Requirements 29 CFR Part 95-Institutions for Higher Education 29 CFR Part 97, State/Local Governments and Indian Tribes –Cost Principles 2 CFR 220 (OMB Circular A-21) – Educational Institutions 2 CFR 225 (OMB Circular A-87) – State/Local Government, Indian Tribes 2 CFR 230 (OMB Circular A-122) – Non-profit Organizations –Other Requirements (As Applicable)

31 H-1B Technical Skills Training Grants Round 2 Application for Federal Assistance SF-424  Submitted by grant applicant  Incorporated in grant packet

32 H-1B Technical Skills Training Grants Round 2 Statement of Work  Grantee’s original proposal –Includes Technical Proposal, and required attachments  Budget

33 H-1B Technical Skills Training Grants Round 2 Special Clauses and Conditions  Special Clauses –Budget Line Item Flexibility –Indirect Cost Rate and Cost Allocation Plan –Transparency Information  Special Conditions –Federal Project Officer –Equipment –Program Income –Intellectual Property Rights –Evaluation –Reports Quarterly Financial and Performance Reports

34 H-1B Technical Skills Training Grants Round 2 Redaction in Action  All technical proposals should be submitted by now  We will consult with you with questions  Expect to post on our public site very soon

35 H-1B Technical Skills Training Grants Round 2 Sarah Sunderlin Workforce Analyst Division of Strategic Investments SGA Highlights

36 H-1B Technical Skills Training Grants Round 2 It’s Not Just Data  Great Programs + Great Data + Great Outcomes = Great Success for American Workers!  Data is useful!  Complement data with narratives!  Training is on the way!

37 H-1B Technical Skills Training Grants Round 2 The Value of Performance and Outcomes Reporting  Reporting successes of high profile programs to Congress, Administration, OMB, GAO, media, etc.  Demonstrating grant outcomes to investors and partners  Illustrating Return on Investment (ROI) to employer partners  Building additional strategic partnerships and leveraging resources  Sustainability of the project and partnership  Continuously improving program to meet the needs of participants

38 H-1B Technical Skills Training Grants Round 2 Reporting Requirements  Two reports due each quarter –Financial –Programmatic Quarterly Performance Report Quarterly Narrative Report  Final Report due at the end of the grant

39 H-1B Technical Skills Training Grants Round 2 What to Submit  Quarterly Performance Report (QPR) –Participant level data including aggregated counts on services provided using grant funds. –A Standardized Quarterly Performance Report template will be provided  Quarterly Narrative Report (QNR) –Summary of activities provided using grant funds that usually aren’t captured in the performance report –A Narrative Report template will be provided

40 H-1B Technical Skills Training Grants Round 2 Quarterly Performance & Financial Reporting Schedule *Should the due date a report fall on a Saturday or Sunday, the report is due the Friday before. Quarter End Dates Report Submission Due Date Report Activities that Occurred During June 30, 2012August 15, 2012April 1 – June 30, 2012 September 30, 2012November 14, 20102July 1 – September 30, 2012 December 31, 2012February 14, 2013October 1 – December 31, 2012

41 H-1B Technical Skills Training Grants Round 2 Capturing All Required Information Reporting Metrics:  Total participants served;  Total participants beginning education/training activities;  Total participants completing education/training activities;  Total participants who complete education/training activities that receive a degree, or other type of credential;  Total number of credentials each participant is expected to receive.

42 H-1B Technical Skills Training Grants Round 2 Reporting Metrics Cont.  Total participants who complete education/training activities who enter unsubsidized employment;  Total participants who complete education/training activities who are placed in unsubsidized employment and remain employed in the 1 st and 2 nd quarters after placement;  The average wage participants earn after placement.

43 H-1B Technical Skills Training Grants Round 2 Other Reporting Data  Participant Data –Demographic Information –Selective Service Registration –Social Security Numbers

44 H-1B Technical Skills Training Grants Round 2 Training  New System is under development!  Lots of training is going to be available soon!  Prepare for data collection now!

45 H-1B Technical Skills Training Grants Round 2 Your First Assignment: Homework  Program and fiscal staff will listen to four pre-recorded Financial Webinar Recordings, plus the instructions for the form below –Introduction to Financial Reporting: –Financial Management Principles: –Introduction to Grant Applications and Forms –Introduction to Procurement Requirements:  9130 Financial Form and Instructions: – VIEW ALL MODULES BY End of May

46 H-1B Technical Skills Training Grants Round 2 Important To-Do’s  Any time the main point of contact for your grant changes, please remember to alert your Federal Project Officer (FPO) and the “National Office”.  Federal Project Officers and the National Office regularly send out “blasts” to grantees. Please make sure your system does not identify our communication as spam and block it.  Submit redacted proposal (if you haven’t already done so) to

47 H-1B Technical Skills Training Grants Round 2 Division of Strategic Investment U.S. Department of Labor Employment and Training Administration 200 Constitution Avenue, NW, Room C-4518 Washington, DC (202) H-1B Team:  Jen Troke, Program Manager:  Wendy Havenstrite, SGA Lead:  Stu Werner, SGA Lead:  Sarah Sunderlin, TA/Performance Lead:

48 H-1B Technical Skills Training Grants Round 2 Share Your Ideas with Your Peers! Share your demand-driven strategic plans, models, innovations, resources, and ideas! You have the option to submit content for review by uploading the resource or providing a link to the resource.

49 H-1B Technical Skills Training Grants Round 2 Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

50 H-1B Technical Skills Training Grants Round 2 Stay Informed, Get Connected!

51 H-1B Technical Skills Training Grants Round 2 For more information about the Workforce Investment System:  Visit  Call US2-JOBS