Title

2 Breakout Session: C5 Robert Coen, Acting Director, The NIH Information Technology Acquisition and Assessment Center (NITAAC) Date: November 5, 2012 Time: 3:30 – 4:45pm Agile and Flexible GWACs Drive Efficient IT Acquisitions

What are Government-wide Acquisition Contracts (GWACs)?  GWACs are: —Pre-competed task or delivery order, IDIQ contract vehicles —Designed to streamline the acquisition of IT products, services and solutions —Established by one agency; intended for government-wide use —Not subject to the Economy Act (FAR Subpart (b))  Operated only by Office of Management and Budget (OMB) designated Executive Agents —Pursuant to section 5112(e) of the Clinger-Cohen Act (1996) —Currently, only 3 agencies have OMB Executive Agent Status  GWAC Contract Holders come from a diverse pool of industry leaders Have already been vetted for their technical capabilities, Price, Small Disadvantaged Business (SDB) participation and Small business subcontracting plans

What is NITAAC?  NIH Information Technology Acquisition & Assessment Center (NITAAC) —Housed within HHS —Over 20 years experience in government-wide IT contracting  An OMB Executive Agent authorized GWAC program  NITAAC administers multiple GWACs for IT products, services and solutions:

Features of the CIO-SP3 Contracts  $20B ceiling; 10 year contract  Flexible pricing arrangements —Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Cost-Plus- Award-Fee (CPAF), Cost-Plus-Incentive-Fee (CPIF), and Time-and-Materials (T&M) —Flexibility to use “hybrid” contract types to fit the needs of unique requirements  Task orders may be awarded in 30 days or less —Customer sets schedule based on needs and complexity of requirements  137 Labor Categories with competitively priced labor rates  Fees: CIO-SP3 1%; CIO-SP3 Small Business.75%

Scope of the CIO-SP3 Contracts Anything related to IT services and solutions

The CIO-SP3 Small Business GWAC will enable Federal agencies to meet small business goals through five set-aside categories: CIO-SP3 Small Business Categories CIO-SP3 Small Business GWAC Small Business HUBZone Service Disabled Veteran Owned (SDVOSB) 8(a) Women Owned

ECS III – Products and Related Services  Fixed price delivery order contract; $6B ceiling  Easily set aside requirements for small businesses  Ceiling prices lower than open market and less than or equal to GSA  Items added daily through a fully automated refresh process  Quick, efficient process to compete and award delivery orders  Flexibility to do consolidated purchases and delivery orders with options  Fee: ½ % not to exceed $10,000 per delivery order or exercise of option

Scope of the ECS III Contract Anything related to IT products and services at a fixed price

Potential Applications CIO Contract  Help Desk/IT Support  Configuration Management  Enterprise Data Management  Cyber Security  Cloud Computing  Biomedical Information Services  Software Development  Data Quality Management  Web Development and Support  ERP IT Infrastructure  Identify and Access Management  Capital Planning and Investment ECS Contract  Apple products  Cloud computing: SaaS, IaaS, PaaS  Data Warehousing/Data Storage  Enterprise Software Licenses  Warranty and Maintenance  Servers built to order (BTO)  Lease printers that include maintenance and tech support  Citrix Support  VMware Maintenance Renewal  Software maintenance updates such as Oracle’s “My Oracle Support” or Microsoft’s “Windows Update”

Advantages of Using NITAAC

Faster:  FAR Ordering; —Fair Opportunity (FAR Subpart (b)(1)  Streamline process that saves you time —Setting a competitive range is not required —Scoring or ranking proposals/quotes not required (FAR (b)(v)(B) Control:  Task and delivery orders are placed directly by your agency  Easily add agency specific terms and conditions  Easily establish early, frequent and constructive communication with industry partners through the use of: —Requests for Information (RFIs), Sources Sought, Special Notices and Draft RFPs

Advantages of Using NITAAC Easier  Secure, easy-to-use, online systems for competition management and awardee selection —e-GOS - CIO-SP3 and CIO-SP3 Small Business (IT Services/Solutions) —RFQ System - ECS III (IT Products/Services)  FAR guidance built into systems to ensure fair opportunity competition  Manage every aspect of procurement from solicitation to closeout —Create Requests for Information (RFI) —Create and post solicitations —Organize question and answer period —Create amendments to solicitations —Send post award notification to offerors —Searchable Market Research Tool (RFQ System)

Advantages of Using NITAAC Cost Competitive  CIO-SP3 average ceiling rates are 15% less than any other vehicle of its kind  ECSIII contract holder prices are less than or equal to their GSA prices  Task/delivery order competition drives prices/rates even lower Contracts  Agile and flexible in support of all contract types  Available for procurements worldwide  Broad scope supports everything IT

Customer Service Program  Customer Support Center —Customized support from Contracting Officers and IT Specialists 1-hour response to any contractual, technical and procedural questions  Technical Reviews —Comprehensive SOW/PWS assessment on every order SOW/PWS evaluated for scope, clarity and other factors to assure quality responses Assessments returned with recommendations within 24 hours Document library of tools and templates based on 20+ years of government wide IT contracting including  Training (2 CLPs for every participant) —On-Site at customers location —WebEx —Monthly at NIH

Summary

Scope of the NITAAC GWACs CIO-SP3 $20 Billion Ceiling Task Orders Scope: Everything IT including - Cloud computing, cybersecurity, biomedical information services, health IT, imaging, software development, enterprise data management, systems engineering, identity and access management, ERP IT infrastructure, workforce management, capital planning and investment FFP, CPFF, CPAF, CPIF, T&M 54 Contract Holders 10 task areas with 137 precompeted and predefined task areas labor categories CIO-SP3 Small Business $20 Billion Ceiling Task Orders Scope: Everything IT including - Cloud computing, cybersecurity, biomedical information services, health IT, imaging, software development, enterprise data management, systems engineering, identity and access management, ERP IT infrastructure, workforce management, capital planning and investment FFP, CPFF, CPAF, CPIF, T&M Contract Holders: 89 Small Business, 36 8(a), 10 SDVOSB, 2 HUBZone, 24 Women Owned 10 task areas with 137 precompeted and predefined labor categories ECS III $6 Billion Ceiling Delivery Orders Scope: All IT products and related services including - Hardware, software, networking equipment, telecommunications equipment, scientific research stations, electronic devices and systems, warranty, maintenance, annual software support Fixed Price Only 42 Contract Holders with set-asides for Small Business, HUBZone, Women Owned 6 lots

20 NITAAC CUSTOMER SUPPORT CENTER Phone: Web: