TIME MANAGEMENT

Definition An analysis of how working hours are spent and the prioritization of tasks in order to maximize personal efficiency in the workplace. (Webster's Dictionary)

ASSIGNMENT How do you manage your time? -Write down all the activities that you do daily, then weekly -Break up the activities into a pie chart -Do you manage your time wisely? Write a response to this question. -How could you improve your time management?

TIME MANAGEMENT 4 Levels 1.Notes and Checklists 2.Calendar and Appointment Books 3.Third Generation 4.Managing Ourselves

NOTES AND CHECKLISTS The basics, writing down what you need to do. Benefits - Helps when you keep organized when you have many things to do. - Helps conserve energy

CALENDAR AND APPOINTMENT BOOKS Basically you can plan future events so that you can plan ahead

THIRD GENERATION Adds to both notes and checklists, and calendar and appointment books but adds prioritization. Prioritization - Comparing values and worth of different activities.

4 TH GENERATION Manage ourselves not time. Golden Rule” Meet the human needs as well as the personal and professional goals”

ASSIGNMENT 2 - Use a calendar, weekly schedule, and to do list to compile your plan for the next week. - You will have one week to finish this assignment.

5 CRITERIA FOR TIME MANAGEMENT LEADERS Coherence- Roles and Categories, goals and objectives, priorities and scheduling Balance- Balance Family, work and Play Focus- Concentrate on the important issues instead of problems that may occur People Centered- Must find a way to connect and give empathy for people Flexibility- Must be able to adapt to changing situations (Workplace, Home life, etc)

SETTING AND PRIORITIZING GOAL Goals provide direction for time management Assignment (Get a separate sheet of paper out) Make 3 short range goals that you want to accomplish. (24 hrs, week, month) Make 3 long-range goals that you want to accomplish (1 year, 5 years, 10 years)

WITH THE GOALS YOU HAVE WRITTEN -How might they need to be adjusted over time? -Why might they need to be adjusted?

BALANCE Factors of Balance HealthCommunityEmploymentFamily

MAIN ILLNESS THAT PREVENTS TIME MANAGEMENT Procrastination

PROCRASTINATION ASSIGNMENT -What is your definition for procrastination? -Have you ever procrastinated? -Give two examples of a time when you’ve procrastinated.

WHY DO WE PROCRASTINATE? Lack of understanding and direction Always have more time tomorrow Wait for a better time when facing a difficult task Trouble prioritizing May Lack self confidence it you don’t have a plan and over commit yourself

WHAT IS THE CURE FOR PROCRASTINATION Identify short-term rewards for accomplishing tasks Identify long-term rewards for accomplishing tasks Do it now Take small steps Do the easy parts first Tell Someone else of your commitment Reduce the amount of time you have to accomplish the task Plan to work at time in least fatigue (Day or Night Person)