OTE Building PMG Report March 2, 2012 Rhonda Merchut 1

Agenda Coordination OTE Building Project Status/Procurement Proposal Evaluation Plan State Activities Fiscal Schedule HOK Status Summary Action Items 2

IASU Update 3 Construction activities on hold until spring. Miscellaneous Site work such as landscaping, sidewalks, bollard lights, guardrails, crosswalks postponed until spring.

TeV D&D Coordination Coordination continues to be going well. Working closely with CDF to coordinate OTE-required utility removal w/ D&D utility removal. – Re-routing electrical work underway – Re-routing sprinkler risers in procurement Continued schedule coordination 4

CDF Refurbishment Project scope to be re-evaluated to prioritize for cost savings. ORKA Preservation Taskforce formed to analyze scenarios for possible future installation in CDF Collision Hall. Coordination with TeV D&D team continues. 5

OTE Building Project Status/Procurement: RFP for construction issued 2/13/12 3 Amendments have been issued Pre-proposal conference held 2/20/12 Well attended ~ 12 G.C. companies represented 6

OTE Building Project Status/Procurement Going Forward Proposals due 3/12/12 10:00 a.m. Bid Evaluation Group convenes 3/12 - 3/16 – Selection of Best Value 3/16 noon PMG discussion/review of Best Value selection 3/16 2:00-3:30 p.m. 7

OTE Building Project Status/Procurement Going Forward ES&H approval: 3/20/12 Procurement Package & Subcontract: 3/27/12 Legal Review: 3/28/12 DOE/FSO Subcontract approved: 4/2/12 8

OTE Building Project Status/Procurement Going Forward Subcontract for construction signed: 4/9/12 Award supplemental scope: 4/10/12 Last Date to Obligate all grant funds: 5/1/12 Construction NTP: 4/26/12 Construction Complete: 10/15/13 Last Date to cost all grant funds: 5/31/14 9

Proposal Evaluation Plan Bid Evaluation Group has been established – 5 members + 3 advisory Evaluation Criteria: Lowest Responsive & Responsible Offeror – Mandatory Documents provided – Mandatory Base + All Alternates provided 10

Mandatory Documents 11

Alternates Alternates categorized by desirability 12 KEYAlternates Desirability 1Required Work 2Highly Desired 3Desired - Must be completed as part of construction contract 4Desired - Can be completed as separate contract after construction 5Not Required - Base Bid meets project requirements

Proposal Evaluation 13

DCEO Grant Date Extension must be in compliance with Grant Funds Recovery Act (30 ILCS 705/1): ALL GRANT FUNDS MUST BE OBLIGATED PRIOR TO REQUESTING TIME EXTENSION. 14

Additional Procurement Required to Expend Grant Funds $1.3M Budgeted for A/E construction support – Typical Title 3 services for shop drawing review, change order support, RFI support – LEED Oversight during construction – Complete LEED design documentation – Commissioning of building systems Determine method of obtaining these services with new A/E Issue RFP, negotiate, award prior to 5/1/12 15

Revised Budget 16 Indirect considered obligated when PO issued. T&M (including indirect) obligated at T&M Release number.

PP Tracking Milestones 17

Schedule 18

HOK Status HOK has been notified that we will not go forward with them for construction support activities. They have submitted a large claim for perceived additional services they have provided – currently under review. We believe they have not completed the deliverables required by their PO – supporting documents being compiled, including additional costs to the Lab to complete the deliverables. Anticipate negotiated settlement discussions to take place in April. 19

Summary Action Items Award Construction Subcontract Select A/E, issue RFP, Award A/E construction Support Award Advanced Procurement Electrical Initiate Grant time extension request. Evaluate HOK Claim, develop list of facts 20