Working with Tables Lesson 5 (Class 1)

Objectives (Day 1) Create a table to organize text within a document Create a table to organize text within a document Enter text into a table Enter text into a table Format and modify the table to make it professional looking, visually appealing, and easy-to-read Format and modify the table to make it professional looking, visually appealing, and easy-to-read Show and hide gridlines in a table Show and hide gridlines in a table Insert and delete rows and columns within a table Insert and delete rows and columns within a table

Tables Table Table –Consists of cells where text can be entered and organized  Example:

Cell Cell Cell –Intersection of a single row and column in a table CELLCELLCELLCELLCELL CELLCELLCELLCELLCELL CELLCELL CELL CELLCELL CELLCELLCELLCELLCELL CELLCELLCELLCELLCELL CELLCELLCELLCELLCELL

Columns & Rows Column (Rome) Column (Rome) –Vertical lines –Up & Down Row (Auditorium) Row (Auditorium) –Horizontal lines –Across, Side-to-Side Column Row

Gridlines Gridlines Gridlines –Boundary lines in a table used for layout purposes –Division of cells

Creating a Table Insert Tab—Tables Group—Add a Table Button Insert Tab—Tables Group—Add a Table Button –Table Blocks  Limited selection of rows and columns –Insert table selection  Type in amount of rows and columns

Entering Text in a Table Arrow Keys on keyboard Arrow Keys on keyboard –Move insertion point up, down, left, or right Tab Key on keyboard Tab Key on keyboard –Moves insertion point forward from cell to cell or next row

Inserting & Deleting Rows & Columns Inserting Rows & Columns Inserting Rows & Columns –Table Tools Layout Tab—Rows & Columns Group Buttons –Right Click/Insert end of table—Tab Key Deleting Rows & Columns Deleting Rows & Columns –Table Tools Layout Tab—Rows & Columns Group—Delete Button (Make Choice from List) –Right Click/Delete Cells (or Delete Row/Column when Row/Column is selected). Deleting Text in Rows & Columns Deleting Text in Rows & Columns –Backspace Key –Delete Key

Practice Exercise: Open blank Word document Open blank Word document –Save As: CALORIES –Save In:  Student directory—COMPAPP folder—WORD folder—Lesson 5 Complete the CALORIES table once you receive the handout. Complete the CALORIES table once you receive the handout.

Working with Tables Lesson 5 (Class 2)

Do Now (Class 2): Go to Go to Type in Room #--5SIA8TCN Type in Room #--5SIA8TCN Carefully answer all questions (practice for your official quiz) Carefully answer all questions (practice for your official quiz) –5 pts.

Objectives (Class 2) Merge and split table cells Merge and split table cells Adjust column width to fit text in a table Adjust column width to fit text in a table Change the alignment and placement of the table on a document Change the alignment and placement of the table on a document Edit text within a table Edit text within a table Format borders and shading of a table to enhance its appearance and make text easier to read Format borders and shading of a table to enhance its appearance and make text easier to read Convert text to a table Convert text to a table

Merging Cells Merging Cells Merging Cells –Removing the boundary between 2 or more cells and combining them –Combining multiple cells into a single cell  Table Tools Layout Tab  Merge Group  Merge Cells Button

Splitting Cells Splitting Cells Splitting Cells –Converting a cell into multiple cells  Table Tools Layout Tab  Merge Group  Split Cells Button

Adjust Column Width AutoFit Contents AutoFit Contents –Automatically adjusts all column widths as needed to accommodate the contents within the cells  Table Tools Layout Tab—Cell Size Group—AutoFit Button  Shortcut—Double click between the rows or columns (like Microsoft Excel)

Adjust Column Width AutoFit Window AutoFit Window –Automatically adjusts the width of the entire table to fit the size of your document  Table Tools Layout Tab—Cell Size Group—AutoFit Button Fixed Column Width Fixed Column Width – –Let Word automatically set the column width with Auto, or you can set a specific width for all of your columns.

Format Borders & Shading Advantages: Advantages: –Enhances the appearance of a table –Helps make the table easier to read

Convert Text to a Table Advantage Advantage –Converts text into table without retyping NOTE: You MUST select all of the text that you want converted into a table FIRST NOTE: You MUST select all of the text that you want converted into a table FIRST How To: How To: –Insert Tab —Tables Group — Table Button— Convert Text to Table Option

Practice Exercise: Open Step 5-12 & Save As: SCORES Open Step 5-12 & Save As: SCORES –Start Button—Computer—Public Drive Directory—HOMEWORK—MS—KKOCHIN—Info Tech 6-8—7 th Grade—WORD—Lesson 5 Folder— Step 5-12 –Convert Text to Table (Follow steps in your notes) –Screen Check (3 pts) Complete the CALORIE table Exercise if not completed as of yet. Complete the CALORIE table Exercise if not completed as of yet. –Screen Check (10 pts)

Working with Tables Lesson 5 (Class 3)

Do Now (Class 3): Go to Go to Type in Room #--5SIA8TCN Type in Room #--5SIA8TCN Carefully answer all questions (practice for your official quiz) Carefully answer all questions (practice for your official quiz) –5 pts.

Draw Table & Eraser Tools Draw Table Tool Draw Table Tool –Useful for creating a complex table –Use mouse like a pen drawing on paper Eraser Tool Eraser Tool –Removes cell boundaries –Useful for changing table layout

Aligning Text in Table Cells Table Tools Layout Tab Table Tools Layout Tab –Alignment Group –Cell Alignment Buttons 

Changing Text Direction in Table Cells Table Tools Layout Tab Table Tools Layout Tab –Alignment Group –Text Direction Button 

Reinforce Concepts Open your CALORIE File: Open your CALORIE File: – Found in your COMP APP/Word/Lesson 5 folder Be sure to practice each feature as we go over it! Be sure to practice each feature as we go over it! Need to know how to do ON YOUR OWN for the projects. Need to know how to do ON YOUR OWN for the projects.