OPERATION AND MAINTENANCE PLAN FOR IMPLEMENTED MICRO- PROJECTS

INTRODUCTION In the past, during the facility design/build phases, it was uncommon to devote substantial resources to life-cycle Operation and Maintenance (O&M) concerns. However, it is now widely recognized that O&M represents the greatest expense in owning and operating a facility over its life cycle. The accuracy, relevancy, and timeliness of well- developed, user-friendly O&M manuals are increasingly recognized. Hence, it is becoming more common for detailed, facility-specific O&M manuals to be prepared prior to commissioning. The goal is to effectively and efficiently support the life cycle of the facility by eliminating unplanned shutdowns and realizing life-cycle cost savingssupport the life cyclelife-cycle cost

Essence of O&M Reduce capital repairs Reduce unscheduled shutdowns and repairs Extend equipment life, thereby extending facility life. Realize life-cycle cost savings, and Provide safe, functional systems and facilities that meet the design intent.

INSTITUTIONAL ROLES IN O & M COMMUNITIES: Enhance sustainability of all micro- projects. Decide on equitable fees to be saved in the dedicated account for the projects. Reactivate and train O & M sub- committees. LGAs: Ensure synergy with LGADPs. Posting of relevant and adequate number of staff. Make funds readily available for timely O & M. Facilitate appropriate departments to monitor maintenance of the projects. SA: Formally hand over micro-projects to LGAs. Create linkage with all relevant state and LG agencies: Min. of Education, Min. of health, Local Education Authority, REB, WATSAN, e.t.c. LINE MINISTRIES: Quality assurance of all micro-projects (electricity, water, quality materials for structures).

Content of a Good Maintenance Plan An effective maintenance plan should: educate the staff on the value of maintenance, and how a properly functioning facility can help them educate their communities; establish a budget for maintenance; describe how to hire qualified staff or contractors to perform tasks; develop a preventative maintenance plan, including schedules for periodic maintenance checks; use a work order system to track work orders, maintenance performed, and costs for each piece of equipment; ensure that the maintenance staff has proper Operation and Maintenance manuals; ensure availability of recommended spare parts in the warehouse; provide training to the maintenance staff.

Maintenance procedures Maintenance procedures are performed on a routine basis to ensure the equipment remains in peak operating condition. Examples of maintenance procedures are inspections, cleanings, lubrications, adjustments, replacements of components and calibrations. Maintenance procedures may initially be suggested by the equipment manufacturer/Service provider but may later be modified by the facility based on experience. A weak maintenance plan may not be acceptable as an affirmative defence in the case of a malfunction.

Micro-Project Components requiring Maintenances Pavement levels of culverts/ Stream Channels: drainage channels, cracking concrete /stone wall Building walls: crack and chipping paints. Building roof: rusting corrugated Iron sheets, roof leakages Equipment and Furniture: Faulty components and damages Ancillary Facilities: availability,maintenances, and pollution control

O&M Guidelines for specific Micro-Projects Micro- Project Operation And Maintenance Plans RequiredStrategiesPerson(s) Responsible Block of 3 Classrooms / Staff Quarters And Health Centre/ Staff Quarters - Provision of potable water -Provision of VIP Toilet, incinerators,waste baskets, wash hand basins etc -Posting of adequate staff -Provision of staff quarters -Beautification /protection of environment -Regular sanitation of school /health centre -Timely repairs and maintenance of structure - ensure increase in school enrolment. - payment of drug revolving fund. -training –for trained personnel, village health workers and/traditional birth attendants Collection of household levies, PTA support. Drug subsidy CPMC, Sub- committees, LGA/State govt

Project specific O&M guidelines Extension Of Electricity -Participatory supervision of cables and transformer’s sites. -Liaison with PHCN for regular payment of electricity bills and payment on metre rates. -Training of artisans on regular operation and maintenance to protect the transformer and associated facilities. construction of safeguard fencing and lock-up facilities to transformer housing, Collection user fees and payment of monthly dues Communities, CPMCs, Sub- committees

Guidelines contd---- ROADS AND CULVERT AND DRAINAGE CHANNELS Regular inspections, training of skilled artisan on simple maintenance, regular clearing of drainage channels, Collection of toll, other supports, CPMC, Sub- committees, LGA BOREHOLES Regular inspections, training of skilled artisan on simple maintenance cleanings, lubrication and adjustments of components when necessary, repair and replacements faulty parts,etc Collection of, user fees household levies, support, CPMC, Sub- committees, LGA MARKET STALLS AND COMMUNITY CENTRES provision of water, VIP Toilets, Incinerators, routine maintenance and cleaning of environment Collection of user fees, levies and philanthropi c supports CPMC, Sub- Committee, market supervision committee, LGA

How to get support for O&M House hold levies Development levies PTA Levies Drug revolving fund Community / fund raising Toll fee collection Subsidised user fee Community contribution

QUICK TASKS Identify and list the areas of your Micro-project that may need maintenance and the frequency of maintenance that may be required Using the format below, prepare a maintenance plan for your listed prioritized project S/NOMICRO- PROJECTOPERATION AND MAINTENANCE PLANS REQUIRED STRATEGIESRESPONSIBILITIES

CONCLUSION Sustainable design is an integral part of any facility management philosophy, and having an O&M manual provides a means to reduce operating costs through a comprehensive Maintenance Program, part of which includes the development of a Maintenance Plan (MP) that must be adopted.Sustainable designMaintenance Plan (MP)