The University of Texas Medical Branch Business Operations and Facilities Consulting ServicesPre-Proposal Meeting Terrie Beasley, CTP UTMB Health, Purchasing Cheryl A. Sadro, CPA, MSM EVP, Chief Business & Finance Officer September 08, 2015

Working Together to Work Wonders Texas’ first Academic Health Center medical school established in 1891 ‒ 124 years ‒ Degrees (Medicine, Nursing, Biomedical Sciences and Allied Health Sciences) Goals to expand academic & health care footprint ‒ Adding ~280 beds ‒ New facilities include Jennie Sealy Hospital and League City Campus ‒ Approximately 20 new surgical suites in early 2016 ‒ Adding ~15,000 surgeries per year UTMB Health Background 2

Working Together to Work Wonders Section 1 – Notice to Respondents 3 General Information Contact for RFP: Terrie Beasley, CTP Section 1.4: Silent Period Section 1.6: Agreement Term Section 1.10: Criteria for Selection Section 1.14 Historically Underutilized Business Based upon the functions found within our Business Operations & Facilities unit, if your company intends to subcontract a portion of the assessment, your proposal must include a HUB Subcontract Plan (HSP)

Working Together to Work Wonders Section 2 – Proposal Requirements 4 General Instructions Preparation & Submittal Instructions ‒ Submit one (1) electronic version or ‒ Submit one (1) original plus one (1) electronic version Submittal Checklist ‒ Section 5: Completed and signed all pages Execution of Offer ‒ Section 6: Price Schedule – Attachment A ‒ Section 7: Responses to respondent’s questionnaire

Working Together to Work Wonders Section 3 – General Terms & Conditions 5 The General Terms and Conditions contained in the UTMB’s Rider 103 shall be made a part of and govern any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal. Respondents may offer alternate provisions to the Terms & conditions: ‒ Must refer to the specific article or section of concern ‒ General exceptions are not acceptable

Working Together to Work Wonders Section 4 – Scope of Work 6 Overview UTMB Health desires to contract with a firm to access, identify and provide recommendations on achieving a “best-in-class’ organization within each discipline: ‒ Business Optimization ‒ Gap Analysis Opportunities ‒ Process Improvement ‒ Talent & Succession Planning Strategies ‒ Organizational Structure

Working Together to Work Wonders Section 4 – Scope of Work cont. 7 Schedule / Timeline and Milestones 10/01/15: Engagement kick-off 10/06/15: Weekly engagement status conference calls 11/18/15: Data gathering & interviews completed – within seven (7) weeks of start date 12/01/15: Draft assessment review – within two (2) weeks of completing data gathering & interviews 12/15/15: Final assessment review – within two (2) weeks of delivering the draft assessment review with UTMB

Working Together to Work Wonders Minimum Requirements Respondent shall have five (5) years of experience in consulting for Business Operations and Facilities Unit to be considered for the initial engagement. Respondent must have extensive experience working with academic medical centers or other larger (500+bed) tertiary care hospitals. Respondent shall provide three (3) past performances on similar projects with higher education and healthcare institutions of similar size and scope within the last five (5) years. Section 4 – Scope of Work cont. 8

Working Together to Work Wonders Section 4 – Scope of Work cont. 9 Scope of Work Development of an Executive Summary Written Project Work Plan Written plan for travel expectations Draft recommendation packet/presentation for initial review Final written recommendation packet/presentation to include: Project scope and assessment methodology Executive summary Prioritization of recommendations Benchmarking comparisons results

Working Together to Work Wonders Section 5 – Execution of Offer 10 Must be Completed, Signed and Return In It’s Entirety Not doing so may result in the rejection of your proposal

Working Together to Work Wonders Section 6 – Pricing Schedule 11 Must Be Submitted In Excel Format Only – Attachment A The Price Schedule provides a table that represents Consultant’s project team members (“Project Team”) ‒ Description/Work Category ‒ Estimated Hours ‒ Applicable Rates ‒ Estimated Cost Allocations Additional Pricing Schedule ‒ For other potential areas of future engagements, please provide a listing of all consulting services provided by your organization.

Working Together to Work Wonders Section 7 – Respondent Questionnaire 12 Respondent’s Qualifications – References Respondent’s Technical Submission Added Value

Questions?