Road Funding HEA 1001 & SEA 67

Current Funding Gas tax – 36.4 cents per gallon (18.4 cents Federal and 18 cents State) – Avg Hoosier pays about $200 in gas tax each year – MVH distribution (53% state, 47% locals) (locals: 32% to Cities and Towns) Gasoline sales tax 7% (14% allocated to MVH) – Avg Hoosier pays about $100 in gas sales tax each year Motor Carrier tax Vehicle and Driver fees TIF Wheel/Excise Tax (51 Counties) (40 of 76 cities over 10k) General Revenue Bonds

SEA 67 Road Funding Hershman (R-Buck Creek), Kenley (R-Noblesville) Distribution of LOIT Trust Reserve ($430M) 100% of balance at end of 2014 County Auditor distribute by June 1 Lower LOIT Trust Reserve to 15%

SEA 67 How much will locals receive? $430 Million for all LOIT units PTRC for CAGIT Counties ocument-1ff91e33 ocument-1ff91e33

SEA 67 How may funds be used? 75% for LRS uses Engineering, land acquisition, construction, resurfacing, maintenance, restoration, or rehabilitation of local roads and street systems Payment of principal and interest on bonds for road and street projects Any local cost on recreational or reservoir road project The purchase, rental, repair of highway equipment Match of INDOT Local Road and Bridge Program Capital projects for aviation 25% Rainy Day Any legal purpose

SEA 67 When will Cities and Towns receive distribution? State Budget Agency distributed funds on 4/22/16 County Auditor has until June 1 st to distribute to Cities and Towns

HEA 1001 Road Funding Soliday (R-Valparaiso), T. Brown (R-Crawfordsville) Municipal wheel/excise surtax Local Road and Bridge Matching Grant Program Local Technical Assistance Program (LTAP) Indiana FIRSST Task Force

HEA 1001 Municipal Wheel Tax / Excise Surtax Municipalities over 10k (76 Cities and Towns) Surtax ($7.50-$25.00) Wheel Tax ($5 -$40) Must implement jointly Must implement INDOT approved asset management plan Ordinance passed by June 30 Ordinance sent to BMV and DOR

HEA 1001 County Wheel / Excise Tax 51 of 92 Counties adopted COIT Council process County may increase their current wheel and excise tax Wheel taxes may be layered

HEA 1001 INDOT Local Road and Bridge Matching Grant Modify trigger for state reserve to 11.5% in 2017 Estimate $150-$185 million Shift 1/7 gas sales tax in 2018 and 1.5/7 in Estimate of $70 million 2019 Estimate of $100 million

HEA 1001 Local Technical Assistance Program $500k for data collection and assist locals with developing and operating asset management program

HEA 1001 FIRSST Task Force Funding Indiana’s Roads for a Safer, Stronger Tomorrow 16 member task force One position appointed by Governor with IACT recommendation Verify state and local infrastructure needs Develop long term plan for state and local road and bridge needs Recommendations made to state budget committee before January 1, 2017

Local Road and Bridge Matching Grant Fund Program Kathy Eaton-McKalip Director LPA Programs, INDOT

HEA Summary The local road and bridge matching grant fund was established to provide matching grants to local units for eligible projects. “Local unit” meaning a county or municipality are eligible for funding. Must have an INDOT-approved asset management plan LTAP has a plan approved by INDOT for use.

HEA Summary Transportation asset management plan includes planning for drainage systems and right-of-way that affects transportation assets. An eligible project means a project that is undertaken by a local unit, that repairs or increases the capacity of local roads and bridges, and is part of the local unit’s transportation asset management plan

HEA Summary INDOT will allocate 50% of the annual grant awards to units in counties with 50K population. Grant is a match. Local match must come from one of three sources: LOIT, Rainy Day Fund or New Wheel/Surtax.

HEA Guidelines Call for projects will be issued May 31, 2016 through July 3, Preliminary awards will be announced around July 15, INDOT will make the funding available to local units as soon as INDOT receives the funding from the Office of Management and Budget. We anticipate this timeframe to be around mid-August to mid- September. Each local unit of government will be capped at $1.0 million dollars.

HEA Guidelines Applications will be made available in an excel format on INDOT’s website: Doing Business with INDOT; Local Public Agency Programs; under Local Road Bridge Matching Fund. Along with the application, a preliminary estimate, asset management plan, project location map and financial commitment letter which include the identification of which funding source the local government plans to use must be submitted. If any of these are missing, the application will be forfeited.

HEA Guidelines All documentation will need to be uploaded and sent to by the close of business July 3, 2016, to be considered for funding. No late applications All projects will be scored based upon local support, connectivity to existing plans, benefit, need and quality of project, AADT & AATT, and whether the project has regionally economic significance for the region.

Regionally Significance Economic Development INDOT will be evaluating projects seeking funding based on greatest regional economic significance: “Regionally significant Economic Development projects means a transportation project that is on a facility which serves regional transportation needs (such as access to and from the area outside the region, major activity centers in the region, major planned developments such as new retail malls, sports complexes, industrial parks etc., or transportation terminals as well as most terminals themselves) and would normally be included in the modeling of a metropolitan area’s transportation network, including at a minimum all principal arterial roads. Any facilities that offer an alternative to regional highway travel.” If the local unit’s projects don’t fit the description above, you should still submit your projects. This is just one thing that INDOT will be looking for. We want each local unit of government to submit their projects. For more rural communities that fall outside of metropolitan planning and urbanized areas, all classifications of roads will be eligible.

HEA Guidelines Eligible projects consist of road and bridge preservation type projects, road reconstructions, roundabouts, along with ADA sidewalk projects that intersect with any road project. Trails and enhancement type projects are not eligible. Local units who perform their own force account work such as chip sealing and crack filling can receive funding for materials. Labor or equipment costs are not eligible. Any local units who have procured a contract as of January 1, 2016 is eligible to apply for this funding

HEA Guidelines Local units may submit as many projects as they want. Each project application must be submitted independently. INDOT will only participate up to the maximum cap of $1.0 million no matter how many projects you submit. Local units can only receive up to the maximum cap per year unless additional funding becomes available.

HEA Guidelines If awarded a grant, each local unit must then submit a copy of the procured contractors bid and contract to INDOT. Once those have been received, INDOT will send the local unit a contract. Once INDOT has received the contract back and the contract is fully executed, INDOT will issue a check to the local unit for the 50% or not to exceed cap amount.

HEA Guidelines All funds awarded to local units must be used on projects submitted through the call. Funds cannot be spent on other projects. Local units must notify INDOT once projects under the grant are complete. INDOT will conduct a final verification that all work performed was completed. A copy of the local units’ final proof of payment to the contractor must be sent to INDOT after all work is complete on the exact cost of the project. These final proof of payments must be submitted to INDOT within 30 days of final payment.

HEA Guidelines Any under-runs must be paid back to INDOT within 30 days of completion of the project. Any over-runs will be the responsibility of the local unit at 100%.

HEA Guidelines Federal guidelines do not apply; however, all State of Indiana laws are applicable. Example would be State Historic Preservation involvement. All Permitting Laws must be followed. Local units must maintain all records for audit purposes for 5 years.

LTAP Assistance

Technical Assistance Requests Website Resources LOHUT Assistance PASER Training Asset Management Data Management

Technical Assistance - Call or Response within 24 hours

Website Resources

LOHUT Assistance Eligible municipal is one having population of 10,000 or greater LOHUT Calculator Calculate expected LOHUT income municipal motor vehicle excise surtax and the municipal wheel tax at different rates and vehicle types Provide a report Available for council presentations

PASER Training/Asset Management Workshops Comprised of on-site and on-line training This training will provide managers, engineers, technicians and elected officials a detailed overview of the PASER pavement condition evaluation method as it applies to city streets. Through workshop exercises, participants will acquire the skills needed to evaluate their own agency’s pavement. The workshop will also provide the basics of asset management, along with an introduction to the INDOT- approved asset management plans for bridges and pavement. PASER software tools Certified Raters

Training Schedule DateCityLocationAddress *4/26/2016Fort WayneHoliday Inn IPFW4111 Paul Shaffer Dr, Fort Wayne, IN /27/2016South BendLanding Catering 2801 S. Michigan Street South Bend, IN /28/2016MerrillvilleAvalon Center3550 US-30, Merrillville, IN *5/4/2016FerdinandIndiana 15 regional planning commission221 E 1st St, Ferdinand, IN /5/2016ClarksvilleClarion Hotel505 Marriott Dr, Clarksville, IN /10/2013EvansvilleHoliday Inn Evansville Airport 7101 US-41, Evansville, IN /11/2016BloomingtonMonroe County Convention Center302 S College Ave, Bloomington, IN /18/2016WinamacPulaski County Highway Garage1131 US-35, Winamac, IN /7/2016Carmel502 East Event Center502 E Carmel Dr, Carmel, IN /8/2016DanvilleHendricks Co H-4 Fairgrounds1900 E Main St, Danville, IN /9/2016GreenfieldGreenfield Power & Light333 S Franklin St, Greenfield, IN /21/2016Terra HauteDrury Hotel3040 US-41, Terre Haute, IN /22/2016RichmondQuaker Hill10 Quaker Hill Drive Richmond, IN /23/2016West LafayettePurdue Technology Center3000 Kent Ave. West Lafayette, IN * Full enrollment

Asset Management Plans LTAP and INDOT has developed Asset Management Plans for Bridges and Pavements. Minimum requirements Plans available on LTAP website

Bridge Asset Management Plan INDOT LOCAL PUBLIC AGENCY PROGRAM Asset Management for Local Public Agency Bridges

Bridge Number NBI # Deck (Rating ) Super- structure (Rating) Paint System (Rating) Substructure (Rating) Channel (Rating) Culvert (Rating) Sufficiency Rating Structurally Deficient Functionally Obsolete Work Type Planned Repair Year Estimated Cost BR N90.2 Preventive Maintenance 2017$20,000 BR N66N90.1 Bridge Deck Overlay 2020$150,000 BR N71.2X Bridge Deck Replacement 2018$300,000 BR 47798NNNNNN96.7 BR N65N65.1X Superstructur e Replacement 2024$500,000 BR BR BR X Bridge Replacement 2022$1,000,000 BR BR BR N90.2 Preventive Maintenance 2019$20,000 Bridge Asset Management Plan Table – Obtained from BIAS System

Pavement Asset Management Plan This Pavement Asset Management Plan satisfies the HB1001 State funding requirements. This plan must include the complete pavement inventory of the local agency. Agency Name: _________________________________________________ Contact Name: _________________________________________________ Address: _________________________________________________ _______________________________ Phone: ______________________________

Road Asset Inventory Road Summary Treatment – Next 5 Years YearRatingTreatment Used Estimated Cost per Mile Estimated MilesEstimated Cost Designation RoadwayFromTo LengthWidth Surface Type Rating Year Rated Functional Classification NameSuffixNameSuffixNameSuffix

Data Management System Will be managed by LTAP Developing design requirements Features Asset management plan submittal and tracking system PASER data storage and management system GIS Map interface for road ratings Annual report data warehouse Report features Others to be determined

Questions