Managing the School Census and Other Data Collections 12 th June 2014 Primary, Nursery, Special Schools Briefing Session

LA Briefing Session Agenda 09:30 Registration & Refreshments 09:45 Welcome Feyisa Demie, Head of Research & Statistics 10.05RSU Website – Re-launch Andrew Hau, School Workforce Data Manager 10.15School Workforce Census - Update 10.20Pupil Premium and Universal Free Meals David Fisher, Education Consultant 10.30Changes to SEN Codes and Top Funding David Fisher, Education Consultant 10.40Deferred Admissions David Fisher, Education Consultant

LA Briefing Session Agenda 10.45School Census Autumn 2014 and 2015 collections David Fisher, Education Consultant 10:55Coffee and Tea Break 11:15SEN Funding and impact on schools Nilesh Jethwa, Head of School Finance 11:25School Admissions Chris Williams, Senior Admissions Officer, School Admissions 11:35Schools ICT Richard Charlton, ICT Technical Manager 11:45R&S Data Collections James McDonald, Research and Statistics Officer 11:50Any Questions 12:00Close

Welcome Feyisa Demie, Head of Research & Statistics

BRIEFING SESSION AIMS The aims of the Lambeth briefing sessions are to examine: School Census Improving Quality of Data Census data duplications School Workforce Census School MIS issues SEN Data New DfE data collection strategy and changes

Uses of Census Data 1.School Census is a statutory return for all maintained Nursery, Primary, Secondary, Special Schools, Academies and City Technology Colleges in England 2.School Census is collected from schools on a termly basis 3.School Census is the most important source of information about schools. The LAs and DfE use the data to: Allocate funding to LAs, schools Project pupil and teacher numbers Inform school target setting Produce league tables and information for OFSTED inspections of schools Monitor the school workforce and allocate resources to schools Monitor inclusion and diversity initiatives Monitor and evaluate government policies Identify underachieving groups

Key Data Collection Timetable Title of ReturnsCollection Date Collection Deadline Foundation StageJune st June 2014 PhonicsJune th July 2014 Key Stage 1June th June 2014 Key Stage 2June th July 2014 Key Stage 4August nd August 2014 School Census Autumn3 rd October th October 2014 School Workforce Census 6 th November th November 2014 School Census - Spring15 th January st February 2015 EAL Fluency Survey15 th January th February 2015

Education Research and Statistics Website Re-Launch

Website Re-launch The Research and Statistics website has been re-launched and is LIVE Bright and intuitive design with a focus on making it easy for schools to navigate around. Will provide: A central hub of regularly used website links (Secure Access, COLLECT, RAISEonline, DfE) A portal to the Lambeth extranet “School Reports Online” A regularly updated newsfeed on latest headlines and forthcoming events A timetable of key data collection dates and report releases A library of resources and supporting materials for all data collections and censuses A library of all performance reports and education profiles for Lambeth A library of all research reports undertaken in Raising Achievement A library of all conference and briefing materials/presentations

URL Address ( When you visit the site for the first time, please accept Cookies at the top of the screen, by clicking “Yes I agree”)

School Workforce Census Update November 2014

Dates and Changes School Workforce Census date is Thursday November 6 th 2014 Main changes since last census (hardly any!): QTS route now to be included for all staff who, since the previous school workforce census, have taken up their first position since qualifying as a teacher, regardless of when they qualified. Base pay now has to be included even if Scales and Points are included:  Populated automatically by MIS from pay data on system which can be manually adjusted if necessary  Important to ensure spinal points for all current staff are correct

Any Questions

Pupil Premium and Universal Free Meals David Fisher, Education Consultant Anne Taplin, Principal Research and Statistics Officer

Pupil Premium Rates Primary Deprivation Premium £1300 Secondary Deprivation Premium £935 Service Premium £300 Adopted Premium £1900

Universal Free Meals All pupils in Reception, Year 1 and Year 2 are able to receive free meals from September Existing entitlements to free school meals for disadvantaged pupils will continue as now. It is very important to keep collecting FSM eligibility data.

Universal Free Meals Number of pupils eligible to a receive free school meal that have had a FSM on the census day will still be gathered. The new field, School Meal Taken, –Is for Reception, Year 1 and Year 2 and is a count of those that have received a free school meal –By default this will be set to true for all pupils in those year groups. –Schools will need to deselect those not receiving a free meal.

Universal Free Meals Funding for this comes from two routes 1)The current Free School Meal funding 2)A new grant from the Education Funding Agency, (UIFSM grant) £ for each pupil in reception, Y1 and Y2 that were not receiving a FSM in the January 2014 Census.

Any Questions

Changes to SEN Codes and Top up funding David Fisher, Education Consultant Anne Taplin, Research and Statistics Officer

SEN Codes A new code of practice will come into effect from September 2014 which will remove the requirement for separate ‘school action’ and ‘school action plus’ categories – these will be replaced by a single ‘SEN support’ code. The Children and Families Bill will replace ‘SEN statements’ with ‘education, health and care plans’.

SEN Codes New codes made available from Sep 2014 K to replace P E to replace S NSA for “SEN support but no specialist assessment of type of need” this code could be used for those with code A Schools have until the January Census to recode all SEN pupils, In January Census the SEN Codes A and P will become inactive

SEN Types SMEH “Social, mental and emotional health” Will replace BESD In the Census only two SEN types will be gathered per pupil, it is not possible to rank two types with the same priority.

Special SEN units or Resourced Provision With the latest SEN re-organisation in Lambeth there are more schools with resourced provisions attached to a school. If your school has such a setting please ensure you update your school details as appropriate.

Top up funding This is a yes / no flag and getting this right is not easy. Lambeth currently averages allocations across schools as opposed to a dedicated grant to specific pupils. Top up funding reflects monies received that is above the specified Threshold for the type of school

Top up funding If a pupil is in an attached special unit or resourced provision, then the threshold is £10,000 so if a pupil gets more than this then that pupil receives top-up funding If a pupil is not in a special unit attached to the school then the threshold is set to £6,000, so if a pupil gets more than this then that pupil receives top-up funding

Any Questions

Deferred Admissions David Fisher, Education Consultant Anne Taplin, Research and Statistics Officer

Deferred Admission Dates when children reach statutory school age as follow This was not so much of an issue when the funding census was in January, but it can be a challenge now. 5 th birthday betweenTerm in which pupil must be on roll 1 st Sept to 31 st DecSpring Term 1 st Jan to 31 MarchSummer Term 1 st April to 31 st AugAutumn Term

Deferred Admission In essence the school has to hold that place for the child until the statutory start term. This could have an impact on the schools funding. Question How many of who have received a request for deferred entry?

School Census 2014 – 2015 Collections David Fisher, Education Consultant Anne Taplin, Research and Statistics Officer

School Census 2014 – 2015 Dates Autumn Census Thursday 2 nd October 2014 To be uploaded to Collect by 10 th October 2014 Free School Meals gathered over the range –16 th May to 2 nd Oct 2014 Term dates –1 st August to 31 st Dec 2014 Exclusion data –1 st January 2014 to 20 th April 2014 Attendance (Not Special Schools) –21 st April to 31 st July 2014 Special Schools Only (Annual report) –1 st August to 26 th May 2014

School Census 2014 – 2015 Dates Spring Census Thursday 15 th January 2014 To be uploaded to Collect by Friday 23 rd January 2015 Term dates –1 st January to 5 th April 2015 Free School Meals gathered over the range –3 rd October to 15 th January 2015 Exclusion data –21 st April 2014 to 31 st August 2014 Attendance (Not Special Schools) –1 st August to 31 st December 2014

School Census 2014 – 2015 Dates Summer Census Thursday 21 st May 2015 To be uploaded to Collect by Friday 5 th June 2015 Free School Meals gathered over the range –16 th Jan to 14 th May 2015 Term dates –6 th April to 31 st July 2015 Exclusion data –1 st Sept 2014 to 31 st Dec 2014 Attendance (Not Special Schools) –1 st Jan to 5 th April 2015

School Census 2014 – 2015 New fields that will be gathered from Autumn School Lunch Taken SEN Provision Codes K and E SEN Need Types, SMEH and NSA

School Census 2014 – 2015 Fields that will be removed from the census Staffing Data in the PRU return BESD Fields that will be removed from January SEN status codes, A and P

Any Questions

Tea and Coffee Break

Schools Finance SEN Funding Nilesh Jethwa Head of School Finance

Student Admissions Peter Scott, Head of Admissions

Schools ICT Richard Charlton

R&S Data Collections James McDonald

Downloading and Uploading LA Spreadsheets For EYFSP, KS1, Phonics, KS2 and EAL Fluency

Data Collection Files We will pre-populate excel files for: EYFSP KS1 Phonics (but not Y2 re-checks) KS2 from All will be found in your school’s “Upload Folder”

Download Pre-Populated Excel Sheet ALWAYS TICK THE BOX “SIGN ME IN AUTOMATICALLY”

Download Pre-Populated Excel Sheet Click on your school name

Download Pre-Populated Excel Sheet Select the “Upload Folder”

Download Pre-Populated Excel Sheet Either click on the arrow and choose “send to” then “Download a copy” or right-click and “Save Target As”

Download Pre-Populated Excel Sheet (example is for EYFSP) Names, UPN, Gender, DOB and Postcode (if needed) will be on your school’s sheet

Uploading Files All files can be uploaded to: into the “Upload Folder”

Upload Pre-Populated Excel Sheet ALWAYS TICK THE BOX “SIGN ME IN AUTOMATICALLY”

Upload Pre-Populated Excel Sheet Click on your school name

Upload Pre-Populated Excel Sheet Select the “Upload Folder”

Upload Pre-Populated Excel Sheet Click on “Upload”

Upload Pre-Populated Excel Sheet Browse to file and select as you would normally do on an attachment, for example. The file name does not have to be changed at all.

Why use this method? Amendments are easier No changing of file name is needed (as with using s2s) We receive automatic notification that a file has been uploaded Secure Any file can be uploaded using this method

Edubase Please note Raise online uses data stored on Edubase –Schools are required to maintain their own details on Edubase, changing school names and updating Head Teacher details etc: –Log in to Edubase and there is a tab for editing the school details –Please do ensure these have been updated with current contact details etc:

Any Questions

Finally…. Thank You Contacts School Census Anne Taplin 926 Early Years Census and Key Stage 2 Rebecca 926 EYFSP and Key Stage 1 James 926 Phonics Robert 926 School Workforce Census and EAL Andrew 926 FSM Head of Research and Statistics Feyisa Demie