Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Enhancing Presentations with Slides and Other Visuals

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Learning Objectives Explain how visuals enhance presentations and list several popular types of visuals Explain the difference between structured and free-form slides Explain why design consistency is important in electronic slides and other visuals

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Learning Objectives Describe the effective use of transitions and builds in electronic presentations Identify three types of non-content slides you can use to support your presentation Highlight nine major issues to consider when you’re preparing to give a presentation online

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Planning Visual Aids Improve quality and impact Promote audience learning Provide support and clarity

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Types of Visual Aids Electronic slides Overhead transparencies Chalkboards and whiteboards Flip charts Other visuals

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Verifying Your Design Plans Review your plan Check the style Keep things simple Use time wisely

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Creating Effective Slides Audience experience Rational instincts Creative instincts

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Choosing Slide Style Structured or Free-form slides –Elements of design –Amount of content –Number of slides

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Using Structured Slides Advantages –Fast and easy creation –Complex data and ideas –Standalone sense

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Using Structured Slides Disadvantages –Text-heavy format –Repetitive appearance –Audience effects

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Using Free-Form Slides Advantages –Complement information –Manage information –Process information

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Using Free-Form Slides Disadvantages –Creative demands –Speaker demands –Information cohesiveness

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Writing Readable Content Limit a slide to one concept or idea Limit slide content to four or five lines Don’t show a large number of text- heavy slides in a row Write short bulleted phrases

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Writing Readable Content Use sentences to share quotes or text items verbatim Phrase list items in grammatical form Use the active voice Include short informative titles

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Modifying Slide Graphics Reduce the detail Keep it simple Shorten numbers Limit amount of data shown Highlight key points Adjust the size and design

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Selecting Design Elements Color schemes Background designs and artwork Fonts and type styles

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Achieving Consistency Slide Master –Color choices –Font styles –Design elements Templates –Titles –Graphics –Bulleted text

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Adding Special Effects Functional animation Transitions and builds Hyperlinks and action buttons Multimedia elements

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Completing Slides and Support Materials Review your message Review the visuals Make a back-up plan

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Navigation and Support Title slides Agenda and program details Navigation slides

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Effective Handouts Complex charts and diagrams Articles and technical papers Summaries of case studies Lists of websites Copies of presentation slides

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Practicing Your Delivery Present naturally Check your equipment Track your time Speak clearly

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Practicing Your Delivery Introduce the slides Plan for questions Prepare for objections Check message clarity

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Presenting Online Advantages –Cost savings –Convenience Disadvantages –“Digital Divide” –“Human Moments”

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Online Presentations Consider your alternatives Consider sending preview materials Keep your presentation simple Ask for feedback frequently Consider audience viewing experience

Copyright © 2010 Pearson Education, Inc. publishing as Prentice HallChapter Online Presentations Ensure audience can view the content Allow everyone to get connected Consider a moderator Engage the audience frequently Don’t get lost in the technology