Broadcasting Solution Collin County Commissioners Court

Broadcasting Solution Objectives Provide three options regarding the development of a broadcasting and/or a webcasting system for commissioners court Commissioners Court to determine next step

Broadcasting Proposal Options Option 1 – Live broadcasting & webcasting system - Integrated presentation capability - Live-feed technology Option 2 – Recorded broadcasting & webcasting system - Airing and webcasting of recorded broadcasts Option 3 – Partial system with interlocal agreement - Invest in partial recording system

Broadcasting Proposal Notes Webcasting requires a broadcasting infrastructure (Webcasting is not possible without broadcast recording devices.) Options are based on the broadcasting and webcasting of Commissioners Court meetings, only

Broadcasting Option Overview Cities of Plano, Allen, Frisco and McKinney agree to broadcast court meetings, free of charge, as long as they are provided with edited material that meets quality standards Court meetings to be viewed on county website

Broadcasting Personnel Considerations Personnel – Estimated 12 hours per week 4 hours taping/wk 4 hours editing/wk 2 hours distribution/wk 2 hours webcast management/wk $15-$16 per hour Management considerations – IT or PIO

Broadcasting Solution Option 1 Broadcasting System Wall cameras Joystick camera control Production switcher Integrated audio/video Content Server (2) Plasma Display Microphones Cable, hardware Editor Engineering & Programming Installation Presentation video system Interface with presentation laptop Lighting Webcasting System Recorded video presentation on website Management software Training Website integration Software Components Integrated system for court minutes Long term storage site of audio and video content Managed service by vendor Live presentation on website

Cost Estimates Recording $100,000 - $130,000 Webcasting $56,000 Estimated Total $156,000-$186,000 Reoccurring Cost Estimates Personnel$9,984 annual (based on 52 weeks) Web service$2,050 annual Broadcasting Solution Option 1

Advantages Self sustaining system County would own all broadcast equipment Editing capabilities allow for additional programming and development options Disadvantages Cost Employee training and management of system Broadcasting Solution Option 1

Broadcasting System Wall cameras Joystick camera control Production switcher Integrated audio/video Content Server (1) Plasma Display Microphones Cable, hardware Editor Engineering & Programming Installation Presentation video system Interface with presentation laptop Lighting Broadcasting Solution Option 2 Webcasting System Recorded video presentation on website Management software Training Website integration Software Components Integrated system for court minutes Long term storage site of audio and video content Managed service by vendor Live presentation on website

Cost Estimates Recording $65,000-$75,000 Webcasting $18,000 Estimated Total $83,000-$93,000 Reoccurring Cost Estimates Personnel$9,984 annual (based on 52 weeks) Web service$1,200 annual Broadcasting Solution Option 2

Advantages Self sustaining system County would own all broadcast equipment Editing capabilities allow for additional programming and development options Disadvantages No live webcasting No data projection enhancements Broadcasting Solution Option 2

Broadcasting System Wall cameras Joystick camera control Production switcher Integrated audio/video Content Server Plasma Display Microphones Cable, hardware Editor Engineering & Programming Installation Presentation video system Interface with presentation laptop Lighting Broadcasting Solution Option 3 Webcasting System Recorded video presentation on website Management software Training Website integration Software Components Integrated system for court minutes Long term storage site of audio and video content Managed service by vendor Live presentation on website

Cost Estimates Recording$42,000 - $58,000 Webcasting$800 Estimated Total$42,800 - $58,800 Reoccurring Cost Estimates Personnel$9,984 annual (based on 52 weeks) Web service$0 Broadcasting Solution Option 3

Advantages Most efficient Satisfies need Disadvantages Limited number of web viewers County must maintain and manage webcasting infrastructure County dependant upon city Option Components Utilize city of McKinney’s part-time video staffer Utilize city of McKinney editing equipment Broadcasting Solution Option 3

Courtroom Setup

Neighboring County Solutions Tarrant County Broadcasts on cable Dallas County No broadcast or webcast Denton County Broadcasts on cable and webcasts

Broadcasting Proposal Questions & Answers

Broadcasting Solution Collin County Commissioners Court