Formatting and Editing Skills Keyboarding Objective 4.01 – Apply formatting and editing features and operational keys appropriately.

Word Processing Word processing software is a type of application software that is used for creating text documents, such as: – letters, – memos, and – reports

Typing Paper Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. – Six lines equals one vertical inch.

Word Processing Terms Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key Cursor – On-screen blinking character that show where the next character will appear. Default – The normal or typical computer settings

Page Orientation Orientation – the direction in which you can print on a page – Portrait – height is greater than the width – Landscape – width is greater than the height Portrait 8 ½” x 11” Landscape 11” x 8 ½ Most word processing documents are printed in portrait orientation.

Document Margins Margin – the blank space at the top, bottom, left, and right of a document where you cannot type – Header – allows you to type above the top margin at the top of each page of a document – Footer – allows you to type below the bottom margin at the bottom of each page of a document

Text Alignment Alignment – the way multiple lines of text line up along the left, right, or both margins – Left align – text is lined up along the left margin, leaving a jagged right margin – Right align – text is lined up along the right margin, leaving a jagged left margin – Center align – text is centered between both margins, resulting in jagged left and right margins – Justified – text is aligned along the left and right margins, with no jagged edges

Text Alignment Tool Bar Alignment Buttons Left Align Center Align Right Align Justify Left align – text is lined up along the left margin Center align – text is centered on the page Right align – text is lined up along the right margin Justified – text is lined up along both margins

Line Spacing Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document

Paragraph Styles Block Style – all lines of text are aligned with the left margin – the first line of a paragraph is not indented – commonly used when formatting letters and memos Indented – the first line of a paragraph is indented – use the Tab key to indent paragraphs – commonly used when formatting reports Hanging indent – a temporary left margin that indents all lines except the first line of text – the first line is flush with the left margin; each additional line is indented – commonly used when citing bibliography sources