Higher Degrees Management System Contents –Overview –Objectives –Summary of Modules –Flow Diagram for Intention To Submit

Higher Degrees Management System - Overview –iEnabler system with routing whereby s sent to participants

Higher Degrees Management System - Overview –iEnabler system with routing –Application Approvals through to Graduation for Higher Degree Students

Higher Degrees Management System - Overview –iEnabler system with routing –Application Approvals through to Graduation for Higher Degree Students –Commissioned by UKZN, developed as Local Software

Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions

Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents

Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents –Improve Management of Students -monitor progress and send reminders from system -review student information online

Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents –Improve Management of Students -monitor progress and send reminders from system -review student information online –Improve Management of Staff -check availability, suitability of staff for new submissions -monitor workloads, turnaround times for staff

Higher Degrees Management System - Objectives –Enable Students and other role-players to : -make online submissions -receive online notifications -monitor the status of submissions –Improve Processing Time -identify and resolve bottlenecks -reduce time lost because of missing documents –Improve Management of Students -monitor progress and send reminders from system -review student information online –Improve Management of Staff -check availability, suitability of staff for new submissions -monitor workloads, turnaround times for staff –Maintain and Track Despatches and Receipts of documents

Higher Degrees Management System - Modules -Application Approvals

Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicant, Admissions, School Office and School Research Leader

Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicant, Admissions, School Office and School Research Leader -Includes submission of Title and Research Overview

Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicants, Admissions, School Office and School Research Leader -Includes submission of Title and Research Overview -Includes interaction between School Office and Supervisors

Higher Degrees Management System - Modules -Application Approvals -Approval process involves Applicants, Admissions, School Office and School Research Leader -Includes submission of Title and Research Overview -Includes interaction between School Office and Supervisors -Option to auto-create Proposals and Ethics

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees -Includes Title, Abstract, Proposal attachments

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees -Includes Title, Abstract, Proposal attachments -Caters for minor revisions, reworks and exclusions of proposals

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Proposals require approval from School Research Leaders and, optionally, School Higher Degree Committees -Includes Title, Abstract, Proposal attachments -Caters for minor revisions, reworks and exclusions of proposals -Ethics require approval from School Research Leaders, School Ethics Committees, and possibly a University Ethics Committee

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit - Approval required by School Research Leader and either College Dean of Research (Masters) or College Academic Affairs Board (Doctorates)

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit - Approval required by School Research Leader and either College Dean of Research (Masters) or College Academic Affairs Board (Doctorates) -Includes interaction between School Office and Examiners

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators -Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators -Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms -Documents are either attached or despatched or both

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations - Involves School or College Office, College Dean of Research, School Research Leaders, Examiners, and possibly adjudicators -Documents include dissertations, questionnaires, examiner reports, coordinating reports and claim forms -Documents are either attached or despatched or both -Outcome is either a recommended result or an instruction for a re-examination

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail -Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, Librarians, Supervisors and Students

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail -Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, librarians, supervisors and students -Documents include dissertations, examiner reports, and coordinating reports

Higher Degrees Management System - Modules -Application Approvals -Proposals and Ethics -Intention To Submit -Submission and Assessment of Dissertations -Process Examination Results - The recommended result will be one of (a) Pass (b) Minor Corrections Required (c) Re-examination Required or (d) Fail -Involves School or College Office, College Dean of Research, School Research Leaders, College Academic Affairs Board, librarians, supervisors and students -Documents include dissertations, examiner reports, coordinating reports and (to be checked) -Documents are either attached or despatched or both

Higher Degrees Management System – Additional Functionality -Employee Creations

Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners

Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners -Prevents bottlenecks with Human Resources

Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners -Prevents bottlenecks with Human Resources -Caters for unpaid people only

Higher Degrees Management System – Additional Functionality -Employee Creations -Typically for Supervisors and Examiners -Prevents bottlenecks with Human Resources -Caters for unpaid people only -Fixed Term Appointments iEnabler user for short-term contracts

Higher Degrees Management System – Additional Functionality -Suspensions

Higher Degrees Management System – Additional Functionality -Suspensions -Involves Students, Supervisors, School Research Leader and School Higher Degrees Committee

Higher Degrees Management System – Additional Functionality -Supervisor Maintenance

Higher Degrees Management System – Additional Functionality -Supervisor Maintenance - Typically added initially during application process

Higher Degrees Management System – Additional Functionality -Supervisor Maintenance - Typically added initially during application process -Requested by school, supervisor accepts or declines

Higher Degrees Management System – Additional Functionality -Supervisor Maintenance - Typically added initially during application process -Requested by school, supervisor accepts or declines -Also allows for replacement of supervisors, addition of de- activation of co-supervisors

Higher Degrees Management System – Additional Functionality -Examiner Maintenance

Higher Degrees Management System – Additional Functionality -Examiner Maintenance -School associates prospective examiner to student

Higher Degrees Management System – Additional Functionality -Examiner Maintenance -School associates prospective examiner to student -Examiner receives notification of request and accepts or declines

Higher Degrees Management System – Additional Functionality -Examiner Maintenance -School associates prospective examiner to student -Examiner receives notification of request and accepts or declines -If examiner accepts, College Dean of Research (Masters) or College Academic Affairs Board (Doctorates) approve or reject examiner, notifications sent

Higher Degrees Management System – Additional Functionality -Supervisor Reports

Higher Degrees Management System – Additional Functionality -Supervisor Reports - Submitted by Supervisor as attachment with optional comments

Higher Degrees Management System – Additional Functionality -Supervisor Reports - Submitted by Supervisor as attachment with comments -School Research Leader accepts or declines

Higher Degrees Management System – Additional Functionality -Progress Reports

Higher Degrees Management System – Additional Functionality -Progress Reports - Submitted by Supervisor as attachment with comments

Higher Degrees Management System – Additional Functionality -Progress Reports - Submitted by Supervisor as attachment with comments -Forwarded by Student with comments

Higher Degrees Management System – Additional Functionality -Progress Reports - Submitted by Supervisor as attachment with comments -Forwarded by Student with comments -Acknowledged by School Research Leader with comments

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unattended approvals, with option to generate reminders

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate reminders

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate reminders -Show where Supervisor Reports not submitted based since a specified date

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate reminders -Show where Supervisor Proposal Reports not submitted based on a specified date -Show holistic data for Students

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate reminders -Show where Supervisor Proposal Reports not submitted based on a specified date -Show holistic data for Students -Show holistic data for Supervisors

Higher Degrees Management System – Additional Functionality -Enquiries and Downloads - Show unprocessed approvals based on a specified number of days, with option to generate reminders -Show Intention To Submit entries due on or before a specified due date, with option to generate reminders -Show where Supervisor Proposal Reports not submitted based on a specified date -Show holistic data for Students -Show holistic data for Supervisors -Show holistic data for Examiners

Higher Degrees Management System – Intention To Submit Flow Diagram Abstract Student Supervisor Intention To Submit Abstract, Supervisor Report School Research Leader

Higher Degrees Management System – Intention To Submit Flow Diagram School Research LeaderIdentify Examiners Proposed Examiners School/College Office Examiner School/College Office

Higher Degrees Management System – Intention To Submit Flow Diagram School Research Leader Re-identify Examiners School/College Office College Dean of Research College Academic Affairs Board

Higher Degrees Management System – Intention To Submit Flow Diagram School Research Leader Re-identify Examiners College Dean of Research College Academic Affairs Board Student, School/College Office, School Research Leader, Supervisor

Higher Degrees Management System THE END