All Grantees Meeting October 5, DCYF Department of Children, Youth & Their Families

What’s On Tap for Today Welcome Timeline for CSAP Fiscal Policy Reminders Program Observation & Training Opportunities Special Needs Inclusion Training Consumer Satisfaction Highlights General Announcements Panel Discussion: Volunteerism

We are in Year 2 of our 3-year Planning Process YEAR 1 Community Needs Assessment YEAR 2 Children’s Services Allocation Plan YEAR 3 Request for Proposals The Community Needs Assessment (CNA) identifies needs and communicates actions The Children’s Services Allocation Plan (CSAP) analyzes overall spending & identifies funding priorities Request for Proposal(s) to fund programs and services identified in the CNA and CSAP Released| 2011 – 2012 |

To prepare, read the C.N.A. It can be accessed at October 13 th will focus on an overview of the process November and/or December CAC meetings will be used for public input Public Hearings will be facilitated through DCYF’s CAC

Use of Grant Funds Matching Funds Budget Revision Requests Invoices Workplan Progress Report Fiscal Policies: Reminders & Key Dates

DCYF funding is allocated by Service Area/Strategy Grantees are funded in a specific strategy Funds can not be transferred from one strategy to another Use of Grants

Matching Funds –OST/Y-LEAD Grants Matching Funds: Exceptions: Agencies with global budgets less than $250,000 and Youth Empowerment Fund programs 7 FY 2011 – 2012FY 2012 – % Minimum7% Minimum In-Kind or CashMust be all Cash

Up to two budget revision requests per fiscal year Revisions can be retroactive only one month prior to submission First revision due December 30, 2011 Second revision due March 30, 2012 Budget Revision

Invoicing Invoices must be submitted within 30 days after the close of each month Backup documentation may be requested due to fiscal findings or other concerns Insurance coverage must be current DCYF no longer allows for a 5% variance on line items (effective 2010)

Workplan progress report is being implemented today on the CMS Replaces the Units of Service & Demographic forms on your invoice Compares workplan service goals to actual YTD services as reported in the CMS New Workplan Progress Report

Status of Implementation Training Opportunities Implications for Funding Program Observation & Quality Initiative

Program Observation & Training Opportunities 12

Community- based OST, Sp-Teen, YWD, & Summer Observation Tools Created 13

105 Programs Attended Training on DCYF New Program Observation Tool 14

Observation Visits will be Conducted Between October & April 15

Programs Will Receive a Summary Report within 30 days of visit 16

DCYF- Funded Training Opportunities For Comm- base OST & Teen/YWD 17

Some Programs Will Receive One-on-One Coaching As Needed 18

if you are not receiving notices of training opportunities 19

The Long-term Goal is to Raise the Quality of All Programs 20

Special Needs Inclusion Trainings 21 DCYF Department of Children, Youth & Their Families

Highlights by Strategy Next Survey: March Participant Survey

OST: 64% of participants agreed or strongly agreed that there was an adult in their program who really cared about them. N = 2,476

OST: 65% of participants agreed or strongly agreed that they learned new information about a topic that interested them. N = 2,476

OST: 67% of participants agreed or strongly agreed that the program they attended made learning fun. N = 2,476

OST: 59% of participants agreed or strongly agreed that the things they learned in the program made them want to learn more. N = 2,476

60% of OST participants reported enhanced enjoyment and engagement in learning as a result of the program. 27

Teen: 77% of participants agreed or strongly agreed that there was an adult at their program who really cared about them. N = 1,332

Teen: 77% of participants agreed or strongly agreed that they learned new information about a topic that interested them. N = 1,332

Teen: 59% of OST participants agreed or strongly agreed that the things they learned in the program made them want to learn more. N = 1,332

Teen: 64% of participants agreed or strongly agreed that they were more interested in their education because of the program. N = 1,332

76% of Specialized Teen participants reported enhanced enjoyment and engagement in learning as a result of the program. 32

YWD: 70% of participants agreed or strongly agreed that they felt that they would be able to find a job on their own after they complete the program. N = 626

YWD: 69% of participants agreed or strongly agreed that staff or site supervisors provided useful feedback on how they could improve their performance in the program or at the work site. N = 626

YWD: 60% of YWD participants agreed or strongly agreed that the program helped them figure out what they wanted to do in the future. N = 626

YWD: 69% of YWD participants agreed or strongly agreed that they understand the steps they need to take to get a job after finishing their education. N = 626

59% of YWD participants reported developing education & career goals & learning the steps needed to achieve their goals. 37

' Announcements Check-in after meeting for YWD-HR Grantees Training for Youth-led Programming Lights on Afterschool

Begin Planning now. Showcase your work. Need assistance or additional information about your event planning? Contact Maurita Dunphy, Senior Program Planner, The 12th annual Lights On Afterschool is October 20, 2011 ALL DCYF GRANTEES are required to register and host a Lights on Afterschool event of some kind. Please Register Your Event at: Once registered, you will receive free posters & your events will be promoted to the media and the public.

Guest Panel Presenters Emilie Coulson, Director of Education of 826 Valencia, Rachael Kim, Program Manager of Taproot, Paul Olsen, Director of Experience Corps Bay Area, Adolfo Rivera, Director of BACR's National Service Programs, Laurie L. Meschke, PhD., Professor, San Francisco State University,