An Introduction Module, Main Menu January, 2015 Module 1 Authorised reseller

Stock Items are display based on location. Then listed alphabetically within the stock location grouping. Supplier Units: how the stock is measured into store ie: Carton or Bag. Inner units: sub units inside the carton ie. Coffee Box contains 12 bags. Our Count Unit: always either a Unit or Each, kilogram or Litre. If you enter a box quantity it will extend to the right hand column and convert to our count units.

The Stocktake data entry screen mirrors your paper stocktake sheets Always enter your month end stock take on the last day of the month, never the first day of the new month Enter as much as you can in the Supplier unit count wherever possible, it is quicker. NIL (column one means no stock/I have simply run out.) NIL OBSOLETE means No Stock & item to be discontinued.

Always ensure you enter your count against the correct date ie: 31/01/2015. Take your time, re-check every entry. A decimal place in the wrong place will compromise the outcome. Be aware of the Box or Case quantity as well as the sub unit ie: sleeves of lids or Bags of coffee. Several Items may have more than one description line under the item. This occurs where there is more than one supplier or stock item in use. Example: Brown Rice from PFD/EWH and Brown Rice from the Warehouse. The unit at the top (in bold) is the most recent stock item delivered and is usually where the stock count is recorded. Redundant items should be checked as NIL OBSOLETE, in most cases they will be deleted once the end of month close and clean-up routines are executed on the 15 th of each month. If you check and item as NIL OBSOLETE and it is the sole stock item it will not automatically disappear. This feature only works where there are multiple stock items for the one recipe Item e.g. Brown Rice. Your stock take sheets should be up to date and relevant, if you have redundant items call Abcom to have them removed.

Waste entry is very similar to stock take entry Always double check your data entry Waste entry is generally undertaken during the Abcom Close Of Day routines. You would only need to re-access this Waste Entry from the Main Menu to make corrections at a later date. Waste once entered it is calculated and the amount transferred to the Systems Snapshot Report and sent to Head Office in the Daily KPI Broadcast. Failure to record legitimate waste will affect accurate reporting of Foods Costings at the End Of Month. Overstating waste not a good practice Abcom systems will detect and report unusual wastage events.

Typically invoice entry into the Abcom Inventory System is an automated process. This process is automated into the Open Day Routine and connects directly to invitbox and downloads invoices already approved. There is the ability to manually enter an invoice, although, I recommend contact Abcom before attempting this process. You can bring invoices into Inventory on demand by clicking on the “Download Invoices” Icon, helpful late on Month End nights. When invoices are available a red Icon with the number available will display.

Select the Oliver’s Store you are transferring to from the drop down listing. Todays Operations Date will auto fill. Click the Document Type Dropdown, select Transfer in or Transfer out. Receiving Manager is the person taking the stock with them ie: Dylan (important.) The Transfer Screen will appear, simply select the items from the Item Description selector and fill the supplier quantity. Once you save and exit, the saved transaction will now subtract the product and the transfer quantity form your Stores Inventory ledger. Re-select the transfer from the listing Grid and select Print Docket and now you have a PDF invoice to either export to PDF or send to the receiving stores invitbox address. This allows the receiver to import the stock electronically into their Inventory system.

Transfer Dockets Transfer Dockets (continued.) Top Image: Transfer Docket Creation Right Image: Data Entry Screen. Don’t earn a bad reputation for losing control of your stock, always use transfer dockets !

The D.I.S is a ledger style report of total stock movement (just like a bank statement.) Track the line by line stock movements, in, out, wasted and stock takes entered. Helpful in identifying errors or earlier stock take errors carried over from a previous month. Verify transfer dockets have been processed.

Typically run from the Abcom Daily Close Menu Routines. This manual step may be used where the Product Mix Download had failed from a previous night (internet down?) The Function requests sales units of your product Items from the POS System. It captures units sold, promo and waste to calculate total units made for inventory yield & item usage calculations.

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