University Technology Fee Spring Presentation to the SFRB Patrick J. Burns Jason Huitt Pete Winterscheidt Jon Sorkin Tamla Blunt - Vice President for IT - ACNS Liaison to UTFAB - UTFAB Chair - UTFAB Vice Chair - UTFAB Secretary * April 9, UTFAB Presentation to the SFRB

April 9, 2012 UTFAB Presentation to the SFRB 2 Outline University Technology Fee Overview FY12 Allocations Review FY13 Budget & Project Proposals Comments Q&A

April 9, 2012 UTFAB Presentation to the SFRB 3 The University Technology Fee $20/semester fee assessed to all students  Flat fee – paid once each semester UTF Advisory Board – “UTFAB”  Functions strictly according to bylaws, reviewed annually  One representative from each academic college, Intra-University, and the Graduate School  Two At-large reps, appointed by ASCSU  Associate representatives  SFRB representative(s)

April 9, 2012 UTFAB Presentation to the SFRB 4 UTF Bylaws – Process: Project-based University departments request funding from the University Technology Fee Advisory Board through proposals, including a three-year project plan UTFAB votes twice on the proposal based on 10 funding criteria in bylaws UTFAB projects are reported to the SFRB

FY12 PROJECT UPDATE April 9, 2012 UTFAB Presentation to the SFRB 5

April 9, 2012 UTFAB Presentation to the SFRB 6 Budget Projection for FY 12 (k$) Revenue*  Carry over from FY11$245k  Fees (projected as of 3/27)$1,431k  Reserve($40k)  Total$1,636k Allocations$1,636k Available (revenue – expenses)$0k * Revenue higher than projected due to Summer Session and Distance Education

A Note about the UTFAB Reserve The UTFAB has maintained a $40,000 reserve throughout it’s eight-year history To protect against enrollment drop or unforeseen circumstances This reserve is a logical threshold above which no further proposals would be entertained, and has never been tapped April 9, 2012 UTFAB Presentation to the SFRB 7

FY12 Allocations (k$) 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k April 9, 2012 UTFAB Presentation to the SFRB 8 * denotes level of cost sharing “Supplemental” Allocations

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 9 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k CSU Mobile Application In development presently, go live in Fall 2012 Works on iOS, Android, Windows and BlackBerry Library catalog, CSU course catalog, etc.

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 10 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k Wireless Networking As of Fall 2012: 100% wireless coverage in buildings with GA classrooms Spring 2012: Upgrades to LSC, Weber Increasing numbers of users, devices, and capacity Network typically supports 6,200 devices each day CSU-Net5 Future directions: Morgan, Clark, CS are four years old

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 11 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k Storage Virtualization Central IT storage systems 6-7 years old Data storage requirements growing exponentially 70% of disks support students  Solution: Geo-replicated virtual storage platform Utilizes CSU-developed physical storage technology Fully redundant and application agnostic

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 12 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 13 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 14 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k Kiosks Replaces aging SunRay kiosks throughout campus Provides for eID authentication, rollout in May ‘12

FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 15 * denotes level of cost sharing 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k Echo360 Lecture Capture Hardware allows scheduling of lectures, HD captures and (soon) live streaming Software solution (site licensed) is laptop friendly All recorded presentations available on the web Enables new collaboration scenarios Lecture capture use is exploding at other institutions  UTFAB funding for hardware and software Staffing as a cost share

1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k FY12 Allocations (k$) April 9, 2012 UTFAB Presentation to the SFRB 16 * denotes level of cost sharing Datacenter Firewall Security Protects all central IT systems “Future proof” – supports speeds up to 10Gb/s Fully redundant – supports primary and auxiliary datacenters

FY12 Allocations (k$) 1. Student Information System***$528k 2. General Assignment Classrooms**$163k 3. Library Technology*$195k 4. Boopsie.com (CSU Mobile App)**$20k 5. Campus Wireless Networks**$135k 6. ACNS Storage Virtualization***$203k 7. RamLink*$18k 8. Departmental Classroom Upgrades***$81k VTH, Forestry, WCNR, Rockwell 9. Kiosk Upgrades$56k 10. Echo360 Lecture Capture***$100k 11. ACNS Datacenter Firewalls***$135k Total: $1,636k April 9, 2012 UTFAB Presentation to the SFRB 17 * denotes level of cost sharing “Supplemental” Allocations

PROPOSED FY13 PROJECTS April 9, 2012 UTFAB Presentation to the SFRB 18

UTFAB Revenue Projections… Beginning in FY13 (as shown on our submitted SFRB Budget Template), we will begin using internal revenue projections  Informed by SFRB enrollment assumptions  Developed in collaboration with Institutional Research SFRB assumptions do not account fully for Summer Session and Distance Education student fee revenue  This has led to the UTFAB starting each year assuming they would have significantly less revenue than is actually collected  FY12 Approved: $1,119,200 / FY12 Projected: $1,430,880 FY13 Proposed: $1,431,000 Assumes flat enrollment; based on currently projected FY12 revenue Discussion on this is welcome April 9, 2012 UTFAB Presentation to the SFRB 19

Proposed FY13 Allocations (k$) Note: UTFAB will take final votes on the following projects for FY13 at their April 17, 2012 meeting 1. Student Information System***$573k 2. General Assignment Classrooms**$236k 3. Library Technology*$180k 4. Boopsie.com (CSU Mobile App)**$10k 5. Wireless Networking (Moby and UCA)**$38k Total: $1,037k Balance for Allocation in :$394k April 9, 2012 UTFAB Presentation to the SFRB 20 * denotes level of cost sharing

April 9, Student Information System FY13 request of $572,576  Represents a 8.3% increase over FY12 allocation $ Software maintenance and support inflation $ Fringe benefit increase $ Includes one-time “bonus” for State Classified staff  *** Matched 50/50 by the University Coming Soon:  Support for INTO  Main page redesign  Support for RamCT Blackboard  … and much, much more! UTFAB Presentation to the SFRB

RAMweb Logins per Year April 9, UTFAB Presentation to the SFRB

23April 9, 2012 SIS System Usage  Students Fall 2011 Census - 30,450  People in system – 764,726  Local Addresses Collected – 4,090  Emergency Notification Cell #’s – 26,099  RAMweb logins, 2011 – 4,139,769  ARIESweb logins ,251  Classes offered 2010/11 – 15,313  Major changes processed 10/ ,514  Financial Aid disbursed 11/12- ~$238,000,  Official Academic Transcripts produced 10/ ,636  Degree Audits run RAMweb/ARIESweb 10/11 – 215,910  Document pages imaged – 2,572,870

April 9, GA Classroom Technology Goal is to have 100% of GA classrooms upgraded to smart technology by end of Spring 2013  Only six rooms away from this goal after Summer 2012 Technology in smart classrooms includes: Equipment control systems Blu-ray, DVD and VCR display systems Document Cameras, Speakers and HD displays * New interactive capabilities Six new smart classrooms in FY13: $109, “refreshed” smart classrooms: $126,000 UTFAB Presentation to the SFRB

April 9, Library Technology More than 400 workstations and laptops are maintained at the Morgan Library by the UTFAB Scanners, A/V equipment, largest on-campus computer lab Checkout Laptops (PCs and Macs) Specialty equipment includes: Three multimedia presentation rooms Three computer lab classrooms 24-Hour iPad checkout service Video production rooms FY13 proposal of $180k includes:  Replacement lab workstations and checkout laptops UTFAB Presentation to the SFRB

4. CSU Mobile App Second year of (small) funding to support further development, expansion and support of CSU Mobile app, tie to RamWeb April 9, 2012 UTFAB Presentation to the SFRB Wireless at Moby and UCA 50/50 split funded expansion of wireless network at Moby Arena and the University Center for the Arts

April 9, UTFAB Presentation to the SFRB Wireless Users

Comments The 3 major UTFAB projects benefit almost all students at CSU UTFAB works with other groups to maximize benefit and minimize cost, e.g. UFFAB  Cost sharing with departments typical Appropriate experimentation, e.g. RamLink, thin clients, etc. being explored April 9, 2012 UTFAB Presentation to the SFRB 28

Comments The UTF was conceived in 2003 by the ASCSU Senate to help balance the level of central vs. distributed Information Technology We’ve come a long way – thanks to the students! There is always more to do… UTFAB students do a fantastic job! Great decisions Spot-on advice Excellent stewards of your student fee dollars April 9, 2012 UTFAB Presentation to the SFRB 29

April 9, 2012 UTFAB Presentation to the SFRB 30 On the docket… UTFAB will hold officer elections in the coming weeks Next fall, projects will be solicited from students and the campus IT community  “Supplemental” requests will be reviewed by UTFAB leadership, presented to full board for review and possible approval Next spring, the board will hear FY14 funding requests Ongoing: Bylaws review (approved )

April 9, 2012 UTFAB Presentation to the SFRB 31 For More Information UTFAB web site:  Contents:  Bylaws  Members  Meeting Minutes  University Technology Fee Budgets  All funded project proposals  All funded project status update presentations

April 9, 2012 UTFAB Presentation to the SFRB 32 Thank You The central IT environment is much, much better, due primarily to student fees We believe that we are delivering substantial value for your investments We are very grateful for your support Students continue to manage diligently the fee and its activities

April 9, 2012 UTFAB Presentation to the SFRB 33 Questions… Are more than welcome.