Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-1 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Microsoft Excel 2007 – Level 2 IMPORTING, EXPORTING, AND DISTRIBUTING DATA

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-2 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Performance Objectives Import data from an Access table, from a Web site, or from a CSV text file Append data from an Excel worksheet to an Access table Embed and link data in an Excel worksheet to a Word document or to a PowerPoint presentation Export data as a comma delimited file Scan and remove private or confidential information from a workbook Mark a workbook as final Check a workbook for incompatible features with earlier versions of Excel Add a digital signature to a workbook Describe how digital rights management restricts access to specific users to view, edit, or print a workbook

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-3 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data into Excel Make active the cell into which the import should begin Then click and click the desired type of data and its source Data must be in one of the many supported formats

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-4 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from an Access Database Can import Access data as an Excel table, a PivotTable Report, or a PivotChart/PivotTable Report into an active worksheet or a new worksheet 1. Open a workbook and make active the cell into which the import should begin 2. Click 4. If more than one table, double-click the desired table 5. The Import Data dialog box appears 3. Locate and double-click the Access file

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-5 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from an Access Database …/2 Select how the data should be stored and where to place it Then click OK

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-6 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from a Web Site Click Navigate to desired web site Click to select table(s) changes to green checkmark Then click Import

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-7 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from a Web Site.../2 Click OK Choose where to place the data

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-8 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from a Text File Formats commonly used in text files 1.Delimited Text File - uses a special character to separate one column from the next Example:.CSV (comma separated value) files 2.Fixed-Width Text File - number of characters or spaces in each column is the same Text files contain only printable letters, numbers, and symbols, with no formatting Text files are commonly used to exchange data between dissimilar programs

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-9 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from a Text File../2 1. Open a workbook and make active the cell into which the import should begin 2. Click 4. The Text Import Wizard appears 3. Locate and double-click the text file

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-10 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from Text Files…/3 Change data type as needed Change value as needed to remove heading rows Click

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-11 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from Text Files…/4 Set the delimiter Select the Text qualifier If the file is fixed width, the Step 2 dialog box allows you to set the column breaks Click

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-12 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from Text Files…/5 Review and set the data format for each column Click

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-13 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Importing Data from Text Files…/6 Indicate where to place the data The data is imported into the Excel worksheet Click OK

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-14 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Exporting Data from Excel Export data by copying to the clipboard and pasting into a destination application such as Microsoft Access, Word, and PowerPoint Export data by saving the worksheet as a separate file in another format that is readable by a particular application OR

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-15 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Exporting Data to Access Copy and paste to an Access table datasheet, query, or form 1.Select and copy Excel data 2.If appending to a table, open the Access table in Datasheet view 3.In Access click Paste (for a New Table) or Paste Append (to add to the end of an existing table) 4.Records are added to the Access table Column structures must match

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-16 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Exporting to Word Copy and paste to an Word document 1.Select and copy Excel columns to the clipboard 2.In an open word document click Paste (a simple Paste for data that won’t change) or Paste Special (to embed a table of data as a dynamic object or to link a table as a dynamic object) 3.Data is added to the document

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-17 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Ways to Paste Paste Type UseDescription Paste Data not likely to be updated or require editing; not stored as an object Copy and Embed Paste Special… As an Microsoft Office Excel Worksheet Object Need to update this data using Excel’s editing tools and features; double-click object to edit it in Excel Copy and Link Paste Special … As an Microsoft Office Excel Worksheet Object with Paste Link selected This data will be updated automatically if the original workbook changes; the data only exists in Excel If the source workbook is moved, links to the data will need to be updated

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-18 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Paste Special Dialog Box Select to paste as an object Select to paste the data as an embedded object Select to paste the data as a linked object

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-19 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Editing a Pasted Object Embedded object Linked object Double-click the embedded object to open and edit it in Excel. Copied cells are stored as an object in the Word document Copied cells are stored as a link in the Word document, but as an object in the Excel workbook Make changes in Excel; the changes show automatically in an open Word document. When opening the Word document, Word prompts to see if linked objects should be updated.

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-20 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Breaking a Link to an Object Right-click the linked object Click

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-21 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Breaking a Link to an Object../2 Click the linked object entry Click

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-22 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Embedding Excel Data in PowerPoint Copy and paste into a PowerPoint slide 1.Select and copy Excel columns to the clipboard 2.In an open PowerPoint slide click Paste (a simple Paste for data that won’t change) or Paste Special (to embed a table of data as an object or to link a table as an object) 3.Data is added to the slide --The same procedure as for Word--

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-23 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Exporting Data as a Text File Office button, Save As Enter a name Click Save Click down arrow to see choices, then select desired type Reply to prompts regarding compatibility cautions

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-24 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Supported Text File Formats Text File Format OptionFile Extension Text (tab delimited).txt Unicode text.txt CSV (comma delimited).csv Formatted text (space delimited).prn Text (Macintosh).txt Text (MS-DOS).txt CSV (Macintosh).csv CSV (MS-DOS).csv

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-25 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Preparing a Workbook for Distribution To remove personal, sensitive, confidential, or hidden information before distribution

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-26 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Document Inspector Click Inspect Checkmark items to be inspected Document Inspector dialog box

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-27 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Document Inspector../2 Can Reinspect or Close Review items and optionally reinspect Document Inspector results

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-28 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Mark a Workbook as Final Once Marked Final, the document becomes read-only. To edit a document marked as final, click again Office, Prepare, Mark as Final

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-29 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Using the Compatibility Checker

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-30 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Using a Digital Signature Applying a digital signature locks the document so it can’t be edited or changed until the signature is removed Obtain a digital signature from a commercial certification authority or create your own* * Only possible if enabled on your computer or network; saved as part of the user Login settings

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-31 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Creating/Applying a Digital Signature Click Click OK Fill in, and Click Create Type reason and Click Sign Only necessary to create a signature once per user

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-32 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Removing a Digital Signature Click down arrow Click to Remove

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-33 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Restricting Permissions Windows Rights Management Services * Microsoft Windows Rights Management Services (RMS) for Windows Server 2003 is information protection technology that works with RMS- enabled applications to help safeguard digital information from unauthorized use * Must be installed on all workgroup computers Allows workbook creator to set up permissions to access the current workbook Permissions involve levels as to read, edit, print, or copy all or part of the workbook

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-34 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you import data into Excel? Features Summary Make active the cell into which the import should begin Then click and click the desired type of data

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-35 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you export Excel data to an Access table? Features Summary 1. Open a workbook and make active the cell into which the import should begin 2. Click 4. If more than one table, double-click the desired table 5. Respond to prompts in the Import Data dialog box appears 3. Locate and double-click the Access file

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-36 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you export Excel data to a text file? Features Summary Save the workbook As a text file

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-37 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you embed Excel data into a Word document? Features Summary 1.Select and copy Excel data to the clipboard 2.In an open word document click Paste Special (to embed a table of data as a dynamic object)

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-38 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you link Excel data into a Word document? Features Summary 1.Select and copy Excel columns to the clipboard 2.In an open word document click Paste Special (to link a table of data as a dynamic object)

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-39 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How can you inspect a document for personal data, hidden data, or metadata? Click the Office button, Prepare, Inspect Document Features Summary

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-40 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you sign a workbook? Features Summary Click Office, Prepare, Add a digital signature

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-41 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Can you edit a document after inserting a digital signature into the document? No, the document is locked until the digital signature is removed Features Summary

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-42 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary How do you mark a document as Final? Click Office, Prepare, Mark as Final Features Summary

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-43 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Can you edit a document that has been marked as final? No, not until it has been reset by clicking Office, Prepare, Mark as Final Features Summary

Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 8 BACKNEXTEND 8-44 LINKS TO OBJECTIVES Import data from Access, a Web site, or a CSV text file Import data from Access, a Web site, or a CSV text file Export data to an Access table Export data to an Access table Embed and link data to a Word document Embed and link data to a Word document Copy and paste data to PowerPoint Copy and paste data to PowerPoint Export to a comma delimited file Export to a comma delimited file Scan and remove information for distribution Scan and remove information for distribution Mark as Final Check compatibility Digital signature Digital Rights Management Digital Rights Management Features Summary Next … ASSESSING EFFICIENCY Workplace Ready