Foreign currency behaviour in sales orders and sales order invoicing V7.15 R0 - April 2016

2 Goal If the currency of the printing company and the customer are not the same, currency exchange rates are involved in the sales and invoicing process. This document explains how the software handles the possible cases: Case 1: the sales price in the SO (sales order) Case 2: the sales price in the invoice Case 2A: Invoice currency = SO currency Case 2B: Invoice currency <> database currency and <> SO currency Case 2C: Invoice currency = database currency and <> SO

3 Case 1 SALES ORDER

4 Case 1: Sales order As an example we will use the following situation: Database currency of the printerEUR Customer of sales orderGBP Sales order confirmationGBP

5 Case 1: Sales order Sales order confirmation Total sales price = 500,00 GBP GBP = currency of the customer of the sales order Rule The foreign currency price is "fixed" since this is the agreed sales price, exchange rate changes are calculated in the database currency (EUR in this example) Exchange rate1 GBP1,5 EUR Sales order500,00 GBP750,00 EUR

6 Case 2 INVOICES

7 Case 2A: Invoice currency = SO currency As an example we will use the following situation: Database currency of the printerEUR Customer of sales orderGBP Sales order confirmationGBP Invoice customer of the sales orderGBP Invoice documentGBP

8 Case 2A: Invoice currency = SO currency SO in GBP is invoiced in GBP (the agreed GBP price stays, no matter possible changes in the exchange rate) Exchange rate1 GBP1,50 EUR Invoice500,00 GBP750,00 EUR Exchange rate1 GBP1,60 EUR Invoice500,00 GBP800,00 EUR Sales order500,00 GBP750,00 EUR

9 Case 2B: Invoice currency <> database currency and <> SO currency As an example we will use the following situation: Database currency of the printerEUR Customer of sales orderGBP Sales order confirmationGBP Invoice customer of the sales orderDKK Invoice documentDKK

10 Case 2B: Invoice currency <> database currency and <> SO currency 1. SO in GBP is invoiced in DKK DKK = Calculated from ratio GBP & DKK against EUR 500,00 GBP * (1,50 / 0,13) Exchange rate1 GBP1,50 EUR 1 DKK0,13 EUR Invoice5769,23 DKK750,00 EUR Sales order500,00 GBP750,00 EUR

11 Case 2B: Invoice currency <> database currency and <> SO currency 2. SO in GBP is invoiced in DKK with exchange rate changes DKK = Calculated from CURRENT ratio GBP & DKK against EUR Amount in database currency = exchange rate of invoice Current exchange rate1 GBP1,60 EUR 1 DKK0,14 EUR Invoice5714,29 DKK800,00 EUR Sales order500,00 GBP750,00 EUR

12 Case 2B: Invoice currency <> database currency and <> SO currency 3. SO in GBP is invoiced in DKK with exchange rate change in the invoice itself DKK = Calculated from CURRENT ratio GBP & DKK against EUR Amount in database currency = exchange rate of invoice Current exchange rate1 GBP1,60 EUR 1 DKK0,14 EUR Invoice exchange rate1 DKK0,13 EUR Invoice5714,29 DKK742,86 EUR Sales order500,00 GBP750,00 EUR

13 Case 2C: Invoice currency = database currency and <> SO As an example we will use the following situation: Database currency of the printerEUR Customer of sales orderGBP Sales order confirmationGBP Invoice customer of the sales orderEUR Invoice documentEUR

14 Case 2C: Invoice currency = database currency and <> SO 1. Sales order in GBP is invoiced in EUR 750 EUR = 500,00 GBP * (1,50 / 1) Exchange rate1 GBP1,50 EUR Invoice750,00 EUR Sales order500,00 GBP750,00 EUR

15 Case 2C: Invoice currency = database currency and <> SO 2. Sales order in GBP is invoiced in EUR with exchange rate changes For invoices in database currency, the exchange rate is always the current one (table munt____) Current exchange rate1 GBP1,60 EUR Invoice800,00 EUR Sales order500,00 GBP750,00 EUR

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